Creating a Payment Run

You can create a payment run from the Payables page of the Intelligent Payment Automation dashboard. The Payables page displays all the transactions that you can pay for all your vendors, based on the selected bank account and AP account.

When you create a bill payment, you can apply discounts. See Vendor Credits and Discounts.

If you set up approvals, bill payments that you create are automatically forwarded for approval. See Approving Bill Payments and Payment Runs.

Only employees with a Payment Clerk role or a custom role with assigned permissions can create payments. See Setting Up Intelligent Payment Automation Roles and Permissions for a detailed list of permissions.

Important:

You can only make payments to:

Vendors who are onboarded to BILL.
Vendors enabled for Automated BILL Payments. See Creating Vendors for Automated Bill Payments.
The bank account selected for payment must be linked to BILL and must be verified.

To create a payment run:

Go to Payment Automation > Dashboard > Overview.
For NetSuite OneWorld accounts, click Overview for a subsidiary in the Subsidiaries Using Automated Bill Payments section of the Automated Bill Payments Overview page.
In the left panel, under Payment Processing, click Payables.
1. Select the Bank Account from which you want to make the payment. The default bank account is automatically selected. You can change this and select other verified bank accounts to make the payment.
2. The Payment Creation Date is automatically set for the current date. You can change this to a different date, if required.
  
  Note:
  If you select a future date for payment, the payment shows for submission in the Payments to Submit page only on that date. You can also select a past date to create a back-dated payment.
3. Based on the date selected, the Posting Period is updated. By default, the Posting Period is set to the current posting period.
  
  Note:
  You can create payment runs only if the Posting Period is not closed.
4. You can filter the transactions displayed using the Search, Due Status, Payee, Payee Status, and Due Date filters.
Select the transactions that needs to be paid in this payment run.
Important:
When selecting transactions for the bill payment:
- Select transactions that have a Reference Number.
- Select a maximum of 50 transactions per vendor for payment at a time.
- Select a maximum of 10,000 transactions (including bills and installments) can be processed per payment run for all vendors, combining selected bank and AP accounts.
1. If there are any discounts available based on the terms of the purchase order, it is automatically updated in the Disc. Avail. field.
2. If the payment must be made by a specific date to avail this discount, that date is updated in the Disc. Date field.
3. Enter any additional discounts given in the Disc. Taken field for a transaction.
4. The balance amount due appears in the Payment field. You can change this amount and enter an amount less than the balance due for the transaction.
Note:
The Balance field under the Bank Account list shows the current ledger balance. The Net Total field shows the total payment amount for all the selected transactions. The Remaining Balance shows the sum total of the Balance amount and the Net Total amount.
Click Create Payment Run to initiate the payment.
If your payment exceeds the limit set in Step 3 – Setting Up Payment Run Approval Routing, it's sent for approval. Multiple approvals may be required for high-value payments. See Approving Bill Payments and Payment Runs.

Note:
If you have custom workflows for approving payments, payments must also be approved through those workflows.
If no approvals are needed for this payment, you can submit the payment for processing to BILL. See Payments to Submit for more information.

If you use a NetSuite OneWorld account, you can switch between the subsidiaries to create the payments for each subsidiary. See Multi-Subsidiary Support for more information.

To create a payment run:

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