1. Accounting
  2. Banking
  3. Intelligent Payment Automation
  4. Payment Processing
  5. Paying a Single Vendor Through BILL

Paying a Single Vendor Through BILL

You can choose to pay all outstanding bills to a vendor by viewing and making the payment from a vendor's record.

When you create a bill payment, you can apply discounts. See Vendor Credits and Discounts.

If you set up approvals, bill payments that you create are automatically forwarded for approval. See Approving Bill Payments and Payment Runs.

Important:

You can only make payments to:

To pay a single vendor through BILL:

  1. Go to Transactions > Payables > Pay Single Vendor.

  2. On the Bill Payment page:

    1. Select the Account from the available options in the list. This is the GL Bank account mapped to your bank account from which the payment amount is to be debited.

      Note:

      The default GL Bank Account is displayed in the Account list. You can change the account from which you want to make the payment.

    2. Select the Payee from the available options in the list.

    3. Select the Posting Period for this payment. By default, the current posting period is selected.

      Note:

      You can only select an open posting period for making the payment.

    4. Select the transactions for this vendor in the Apply tab. To select all the transactions, click Mark All.

      Important:

      When selecting transactions for the bill payment:

      • Select transactions that have a Reference Number.

      • Select a maximum of 50 transactions for payment at a time.

    5. If there are any discounts available based on the terms of the purchase order, it is automatically updated in the Disc. Avail. field.

    6. If the payment must be made by a specific date to avail this discount, that date is updated in the Disc. Date field.

    7. Enter any additional discounts given in the Disc. Taken field for a transaction.

    8. The balance amount due appears in the Payment field. You can change this and enter an amount less than the balance due for the transaction.

  3. Click Save to create the payment.

  4. If your payment exceeds the limit set in Step 3 – Setting Up Payment Run Approval Routing, it's sent for approval. Multiple approvals may be required for high-value payments. See Approving Bill Payments and Payment Runs.

    Note:

    If you have custom workflows for approving payments, payments must also be approved through those workflows.

  5. If no approvals are needed for this payment, you can submit the payment for processing to BILL. See Payments to Submit for more information.

Related Topics

General Notices