Paying a Single Vendor Through BILL

With Intelligent Payment Automation (IPA), you can pay all outstanding vendor bills from the vendor record.

When you create a bill payment, you can apply discounts. See Vendor Credits and Discounts.

For locked or closed accounting periods, you can set up roles to enable bill payment creation and submission. See Setting Up Intelligent Payment Automation for Closed Accounting Periods.

If you set up approvals, bill payments that you create are automatically forwarded for approval. See Approving Bill Payments and Payment Runs.

Important:

You can only make payments to Vendors enabled for Intelligent Payment Automation. See Creating Vendors for Intelligent Payment Automation.

The bank account selected for payment must also be verified and linked to BILL.

To pay a single vendor through BILL:

Go to Transactions > Payables > Pay Single Vendor.
On the Bill Payment page:
1. Select the Account from the available options in the list. This is the GL Bank account mapped to your bank account from which the payment amount is to be debited.
  
  The default GL Bank Account is displayed in the Account list. You can change the account from which you want to make the payment.
2. Select the Payee from the available options in the list.
3. Select the Date you want this payment to be processed. By default, this field is populated with the current date. You can change it to a different date if required.
  
  NetSuite doesn't allow scheduling bill payments for weekends and federal holidays. Make sure you set your payment date to a business day.
4. Select the Posting Period for this payment. By default, the current posting period is selected. You can only select an open posting period for making the payment.
5. If you have any of the Class, Department, and Location (CDL) features enabled in your account, you can apply classifications to payment records. Under Classification, you can enter values in the following fields:
  - Class - Select the class you want to associate with the payment.
  - Department - Select the department you want to associate with the payment.
  - Location - Select the location you want to associate with the payment.
  For more information, see Departments and Classes Overview and Locations Overview.
6. Under the Payment Information section, the following fields are shown:
  - Pay with Intelligent Payment Automation - If your vendor is enabled for IPA, this box is checked. Clear this box to make payments without using IPA.
  - Payment Method - This field becomes available if your organization and the vendor you selected is qualified for faster payments. Shows the vendor's preferred payment method set up in their BILL accounts. Depending on what is set up for your account, this can show as Check or ACH.
  - Payment Delivery Option - If you are not eligible to use additional payment delivery options, the following values are set for this field by default:
    - For checks, Regular Check ($1.99) is set.
    - For ACH, Regular ACH ($0.59) is set.
    If you are eligible to use all the faster delivery options, you can select from the following:
    - For checks:
      - Regular Check ($1.99)
      - Overnight Check Delivery ($24.99)
      - 3 Day Check Delivery ($14.99)
    - For ACH payments:
      - Regular ACH ($0.59)
      - Pay Faster ACH ($11.99)
  For more information about faster payments and their eligibility criteria, see Faster Payment Options
7. Select the transactions for this vendor in the Apply tab. To select all the transactions, click Mark All.
  Important:
  When selecting transactions for the bill payment:
  - Select transactions that have a Reference Number.
  - Select a maximum of 35 transactions for payment at a time.
8. If there are any discounts available based on the terms of the purchase order, it is automatically updated in the Disc. Avail. field.
9. If the payment must be made by a specific date to avail this discount, that date is updated in the Disc. Date field.
10. Enter any additional discounts given in the Disc. Taken field for a transaction.
11. The balance amount due appears in the Payment field. You can change this and enter an amount less than the balance due for the transaction.
Click Save to create the payment.
If your payment exceeds the limit set in Step 3 Set Up Payment Run Approval Routing, it's sent for approval. Multiple approvals may be required for high-value payments. See Approving Bill Payments and Payment Runs.

Note:
If you have custom workflows for approving payments, payments must also be approved through those workflows.
If no approvals are needed for this payment, you can submit the payment for processing to BILL. See Payments to Submit for more information.

To pay a single vendor through BILL:

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