1. Accounting
  2. Banking
  3. Intelligent Payment Automation
  4. Setting Up Intelligent Payment Automation
  5. Vendor Setup and Management for Payment Automation
  6. Creating Vendors for Automated Bill Payments

Creating Vendors for Automated Bill Payments

For new or existing U.S. vendors, you must enter a U.S. address in their vendor records. If you use the Vendor Payment Instruments feature, you can also set a default U.S. bank account for ACH payments. Without adding a bank account, you can use check payments only to pay vendor bills. To view other payment options available to vendors within the BILL network or identified as Verified National Vendors, see Bill Payment Options.

Note:

To enable the Vendor Payment Instruments feature, see Installing the Intelligent Payment Automation SuiteApp. Also, see Setting Up Intelligent Payment Automation Roles and Permissions to assign the Edit level for the following required permissions for ACH payments: Vendor Automated Clearing House and View Unencrypted Vendor ACH Account Numbers.

After you create and initially sync a vendor record, NetSuite generates the Vendor Profile Information record and adds it to the Automated Bill Payments subtab. On this record, you can view these BILL statuses and details:

For synced vendors with or without BILL accounts, except those connected to the BILL network, NetSuite updates automatically reflect on the BILL vendor record. For more guidelines, see BILL Accounts and BILL Network for Vendors.

To create vendors for Automated Bill Payments:

  1. Using the Administrator role, go to Lists > Relationships > Vendors > New.

  2. Enter the basic details in the following fields: Company Name, Type, and Email.

    Tip:

    In the Company Name field, be sure to enter the correct vendor’s name, which BILL uses to look for matching vendor accounts.

    To enter other basic and additional vendor details, see Creating a Vendor Record.

  3. To set up subsidiaries:

    1. In the Primary Subsidiary field, select a U.S. subsidiary.

      The primary subsidiary is assigned as the subsidiary in the Vendor Profile Information record.

    2. (Optional) If you have multiple subsidiaries, on the Subsidiaries subtab, you can add secondary U.S. subsidiaries.

  4. On the Address subtab, add a U.S. address and select it as the default billing address.

    If you add multiple addresses, be sure to select a U.S. address as the vendor’s default billing address.

  5. On the Financial subtab, do the following:

    1. In the Primary Currency field, select US Dollar.

    2. On the Currencies subtab, add the US Dollar currency.

    3. (Optional) To add bank details for ACH payments, on the Payment Instruments subtab, click New ACH. Then, check the Default box for the one you want to use for ACH payments by default.

      Note:

      Be sure to enter correct details for the default bank in these fields: Bank Account Number, Routing Number, Bank Name, and Account Owner Name. If you update any of them for the default bank, BILL deletes the existing record from their system before it creates a new one.

  6. (Optional) On the Automated Bill Payments subtab, in the Vendor Remittance Email Address field, enter one email address.

    By default, BILL sends payment confirmation to the email address in the header, unless you enter one in this field.

  7. Click Save.

After you create a vendor record, NetSuite automatically submits it in the next scheduled syncing with BILL. If you want to manually sync it, see Manually Syncing Vendors with BILL.

Regardless of the result of initial syncing, NetSuite creates a Vendor Profile Information record and displays it on the Automated Bill Payments subtab. If a vendor is synced successfully, it automatically checks the Automated Bill Payments setting on this record. After this setting is enabled, you can create and submit payments to BILL for this vendor. For more information, see Payment Processing.

Related Topics

General Notices