1. Accounting
  2. Banking
  3. Intelligent Payment Automation
  4. Using the Dashboard’s Payment Processing Section

Using the Dashboard’s Payment Processing Section

The Payment Processing section contains lists of transactions and records related to payment processing and vendors. Aside from the list, you can access buttons and links that enable you to complete tasks for a payment or vendor.

Note:

Rejected applications or subsidiary accounts deactivated by BILL do not have access to the dashboard.

For roles, permissions, and subsidiary setup requirements, see Using the Dashboard’s Overview and Portlets.

To use the dashboard’s Payment Processing section:

  1. Go to Payment Automation > Dashboard > Overview.

    Note:

    By default, these roles have preconfigured permissions to access Payment Processing: Administrator, Payment Manager, and Payment Clerk. For standard or custom roles and permission requirements, see Setting Up Intelligent Payment Automation Roles and Permissions.

  2. On the Automated Bill Payments Overview page, if you have multiple subsidiaries, click Payables next to one you have access to.

  3. In the left panel, in Payment Processing section, click the page you want to view.

  4. (Optional) At the left panel’s header, from the dropdown list, you can select another subsidiary that you have access to.

For the selected subsidiary, you can access the lists and complete tasks in the following pages:

Payment Processing: Payables

On the Payables page, you can view a list of bill and journal transactions associated with the subsidiary based on your selected bank and AP accounts.

For bills that you can pay for one or more vendors, you can do the following:

Tip:

If you don’t find bills for a specific vendor, that vendor may not yet be successfully synced with BILL. To view the list of vendors, click Vendors. See Vendor Syncing with BILL.

  • Filter the list of transactions – Beside the Search box, the following filters enable you to narrow down the list of transactions: AP Account, Due Status, Payee, Payee Status, and Due Date. Alternatively, the value for any of these filters can be entered in the Search box.

    Beside each filter, the x icon can be used to clear the selected or entered value.

  • Pay multiple bills through a payment run – A box appears next to each bill that you can include in a payment run. If you check a box, you can edit the bill’s Discount field or reduce the value in the Payment Amount field. Also, the Create Payment Run button appears enabled at the header.

    For instructions, see Creating a Payment Run.

  • View bills with issues – A disabled box appears next to each bill that cannot be processed. In any of the columns, data with issues appear with an error icon.

    For example, in the Reference No. column, when you point to the error icon for a blank cell, the following message appears: Reference Number is empty. To update the bill, in the Transaction Type column, click the Bill link.

Payment Processing: Payment Runs

On the Payment Runs page, you can view the details of existing payment runs. The following filters enable you to narrow down the list: Bank Account, Payment Creation Date, and Status. Alternatively, the value for any of these filters can be entered in the Search box.

To further process payment runs that you create, see the following topics:

Payment Processing: Payments to Submit

On the Payments to Submit page, you can view the list of approved payments that you can submit to BILL for processing. The Submit Payments option shows if you have payments for submission. For instructions, see Payments to Submit.

If you can’t access the list, the following messages may appear at the header:

  • User Not Onboarded to BILL

  • Bank Accounts Not Verified

Within the banner, click the User Verification link to go to the User Verification section under Settings. For instructions, see User Verification.

Related Topics

General Notices