Adding an Employee

Employee records enable you to maintain information about your employees including contact details, payroll, human resources data, and access permissions.

You can also give an employee login access to your NetSuite account by entering an email address, password, and assigning a role.

For more information about adding an employee, see the following topics:

To add an employee:

Go to Lists > Employees > Employees > New.
To use a custom form for the employee, select a form from the Custom Form list.
Enter the required information for the employee.

Tip:
To understand more about the information that should go into each field, you can click the field label.

If you use NetSuite OneWorld, you must select a Subsidiary for the employee. The employee can access only information associated with this subsidiary. You can customize an employee's role to give the employee access to information outside of the subsidiary. For more information, see Control Employee Access to Subsidiaries.
If necessary, enter information into the subtabs now or enter it later.

Note:
The subtabs you see depend on the enabled features and any customizations to the employee record in your account.
- Communication – Add files and user notes to the employee record. For more information, see Entering Communication Information on the Employee Record.
- Address – Add the employee's addresses. For more information, see Entering an Address for an Employee.
- Human Resources – Add information specific to human resources, such as the employee’s hire date, social security number, and expense and purchase details. For more information, see Entering Human Resources Information for an Employee.
- Time-Off – If you use the Time-Off Management feature, assign a time-off plan to the employee and view the employee's time-off balances. For more information, see Assigning a Time-Off Plan to an Employee and Viewing an Employee’s Time-Off Balance.
- Government-Issued ID – If you use the Government-Issed ID feature, track a variety of government-issued identification information about the employee. In this subtab, you can track accurate documentation for the employee’s travel, driving qualifications, and tax compliance. For more information, see Government-Issued ID Tracking.
- Affordable Care Act – If you use the ACA SuiteApp, you can assign an offer of coverage plan, Then, you can add any covered individuals who are included in the plan, and apply a safe harbor code for the employee. For more information, see Updating Employee Records for ACA.
- ACH/Direct Deposit – If you use SuitePeople U.S. Payroll, set up direct deposit banking information for the employee. For more information, see Setting up Direct Deposit for an Employee.
- Time Tracking – Set up a time approver for an employee. For more information, see Managing Time Tracking.
- Compensation Tracking – Track the employee's base pay and bonuses. For more information, see Compensation Tracking.
- Payroll – If you use SuitePeople U.S. Payroll to pay this employee, add the employee's payroll information. For more information, see Payroll Setup for Employees.
- Commission – If you use the Commissions feature, indicate if the employee is eligible for commission and select the method of paying commission. For more information, see Commission Preferences.
- Access – Grant the employee access to NetSuite. For more information, see Giving an Employee Access to NetSuite.
Click Save.

Tip:

If you're adding multiple employees, it might help to create employee templates. For more information, see Creating an Employee Template.

To add an employee:

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