Marking Transactions as Cleared

If account transactions don’t have matching imported bank lines, you can mark them as cleared (pending submission) from the Match Bank Data page. Cleared transactions show up in the Review subtab on the Match Bank Data page. Like matches, user-cleared transactions are pending until you submit. After you do, the system clears them and you can reconcile them on the Reconcile Account Statement page.

Marking a transaction as cleared may be needed in these cases:

You recorded an account transaction for a check that was later voided with or without a reversing journal entry:
- If you voided a check with a reversing journal entry, the system records a reversing entry to cancel the GL impact. Both the voided check and reversing entry appear as account transactions on the Match Bank Data page. Clear both to get a zero balance.
- If you voided a check without a reversing entry, you need to clear the voided check. If there are any matching imported bank lines, match them to account transactions. If no corresponding account transactions exist, create them.

You want to clear a transaction without importing bank data—for example, to handle an old transaction when uploading the statement is difficult or not possible.

To mark an account transaction as cleared:

Go to Transactions > Bank > Match Bank Data.
From the Account list, select the bank or credit card account.

In the Imported Bank Data and Account Transactions grids, NetSuite displays the imported bank lines and corresponding account transactions that require manual matching.
From the To Be Matched subtab, in the Account Transactions grid, check the box next to each transaction you want to clear without matching. If you want to select all visible items in the current page at the same time, check the box in the grid header.

The bottom section of the page shows all selected account transactions on the right. They shouldn’t have matching imported bank lines.
Beneath the Account Transactions grid, click Clear.

Note:
The Clear button isn’t active if an imported bank line or in-transit transaction is selected.

The selected transactions move to the Review subtab.
Click Submit.

The transactions are cleared in the system and move to the Reconcile subtab. They’re automatically selected for reconciliation.

You can undo the cleared status of a transaction that has been marked as cleared before or after submitting it. For details, see Undoing the Cleared Status of Transactions and Undoing the Cleared Status of Submitted Transactions.

To mark an account transaction as cleared:

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