1. SuiteApps
  2. Transaction Line Distribution
  3. Supported Transactions in Transaction Line Distribution
  4. Distributing Transaction Lines in Vendor Credits

Distributing Transaction Lines in Vendor Credits

When distributing transaction lines in a vendor credit, you have the option to use a distribution template for easier distribution calculation.

Only users assigned with Custom CFO and Custom A/P Clerk roles can distribute lines and apply distribution templates to vendor credits.

Important:

You must first ensure that Vendor Credit is enabled in the transaction distribution preferences. For more information, see Setting Up Transaction Distribution Preferences.

To distribute transaction lines in a vendor credit:

  1. Go to Vendors > Accounts Payable > Enter Vendor Credits.

  2. Enter the required values in the Primary Information section when entering a vendor credit.

    For more information, see Primary Information section of Entering a Vendor Credit Manually.

  3. In the Classification section, in the Default Distribution Template field, select a distribution template to be applied to the vendor credit.

    The following fields will be populated based on the selected distribution template:

    • Dist. Type

    • Dist. Rate Type

  4. To disable the line level distribution template or quick rule and have all transaction lines be based on the default distribution template, check the Disable Line Dist. Rule box.

  5. Click the Items subtab.

  6. To apply the credit amount to your outstanding vendor bills, check the Auto Apply box.

  7. To apply a distribution template for an item line, select a template in the Line Dist. Template field. The field lists the templates based on the values selected in the Distribution Type and Rate Type fields in the Primary Information section.

  8. Click the Expenses subtab.

    1. From the Account list, select the account that was used for the purchase and is now being credited.

    2. In the Amount field, enter the amount of credit.

    3. To apply a distribution template for an expense line, select a template in the Line Dist. Template field. The field lists the templates based on the values selected in the Distribution Type and Rate Type fields in the Primary Information section.

    4. (Optional) To create a line-level distribution rule for this expense, select a line and click Enter Quick Distribution. For further instructions, see section Applying Quick Distribution Rule.

    5. (Optional) To exclude a line from getting distributed, check the Line Dist. Exclude box.

    6. For each expense you want to add, repeat the steps 7(a) to 7(d).

  9. To credit items, click the Items subtab.

    1. From the Item list, select an item to add.

    2. In the Quantity field, enter the quantity of the item.

    3. To apply a distribution template for an item line, select a template in the Line Dist. Template field. The field lists the templates based on the values selected in the Distribution Type and Rate Type fields in the Primary Information section.

    4. (Optional) To create a line-level distribution rule for this item, click Enter Quick Distribution.

      For further instructions, see section Applying Quick Distribution Rule.

    5. (Optional) To exclude a line from getting distributed, check the Line Dist. Exclude box.

    6. For each item you want to add, repeat the steps 8(a) to 8(d).

  10. Click Save.

  11. To see the summary of the vendor credit’s distribution according to the selected distribution template, on the Distribution List subtab, click Items subtab.

After a line is added to the transaction, the Rate Type and Type fields will be dimmed and changes cannot be made. You must clear all lines first before changes can be made.

Related Topics

General Notices