1. SuiteApps
  2. Transaction Line Distribution
  3. Supported Transactions in Transaction Line Distribution
  4. Distributing Transaction Lines in Expense Reports

Distributing Transaction Lines in Expense Reports

When distributing transaction lines in an expense report, you have the option to use a distribution template for easier distribution calculation.

Only users assigned with Custom CFO and Custom A/P Clerk roles can distribute lines and apply distribution templates to expense reports.

Important:

You must first ensure that Expense Report is enabled in the transaction distribution preferences. For more information, see Setting Up Transaction Distribution Preferences.

To distribute transaction lines in an expense report:

  1. Go to Payroll and HR > Expense Reports > Enter Expense Reports.

  2. Enter the required values in the Primary Information section when entering an expense report.

    For more information, see step 4 to step 11 of the help topic Entering an Expense Report with a Role other than Employee Center.

  3. In the Classification section, from the Distribution Default Template list, select a distribution template to be applied to the expense report.

    The following fields will be populated based on the selected distribution template:

    1. Dist. Type

    2. Dist. Rate Type

  4. To disable the line level distribution template or quick rule and have all transaction lines be based on the default distribution template, check the Disable Line Dist. Rule box.

  5. Click the Expenses and Items subtab.

  6. On the Expenses subtab:

    1. From the Account list, select an account.

    2. In the Amount field, enter an amount.

    3. To apply a distribution template for an expense line, select a template in the Line Dist. Template field. The field lists the templates based on the values selected in the Distribution Type and Rate Type fields in the Primary Information section.

    4. Optional) To create a line-level distribution rule for this expense, select a line and click Enter Quick Distribution. For further instructions, see section Applying Quick Distribution Rule.

    5. (Optional) To exclude a line from getting distributed, check the Line Dist. Exclude box.

    6. For each expense you want to add, repeat the steps 6(a) to 6(d).

  7. Click Save.

  8. To see the summary of the expense report’s distribution according to the selected distribution template, click the Distribution List subtab.

Related Topics

General Notices