Payment Dashboard

The Payment Dashboard shows payment activity and provides access to key areas for processing and tracking payments.

From the Payment Dashboard, you can:

Access the Payment Processing section.
Access the Payments and Vendors section.
Access Billing Statements.
For OneWorld accounts, view dashboard details for a specific subsidiary.

Important:

Rejected applications or subsidiaries deactivated by BILL cannot access the dashboard. For more information, see Subsidiaries Rejected or Deactivated by BILL.

If you use multiple subsidiaries, complete the following tasks for each subsidiary to view the Payment Dashboard:

Set up subsidiaries for Intelligent Payment Automation. See Multi-Subsidiary Support.
Assign employees to subsidiaries. See Assigning a Subsidiary to an Employee.

To view the Payment Dashboard:

Go to Payment Automation > Payment Dashboard > View.

Note:
By default, these roles have preconfigured permissions to access the dashboard: Administrator, Payment Manager, and Payment Clerk. For standard or custom roles and permission requirements, see Setting Up Intelligent Payment Automation Roles and Permissions.
If you use OneWorld:
1. The Subsidiary Dashboard opens. Click the Enabled subtab to view subsidiaries enabled for Intelligent Payment Automation.
2. In the Actions column, click View to open the Payment Dashboard for the selected subsidiary.
If you do not use OneWorld, the Payment Dashboard opens directly.

To switch subsidiaries (OneWorld accounts):

Go to Payment Automation > Payment Dashboard > View.
On the Subsidiary Dashboard, click Enabled.
In the list, find the subsidiary you want, and then click View in the Actions column.
To switch subsidiaries from the Payment Dashboard, click the header in the left panel that shows the current subsidiary, and then select another subsidiary.

Dashboard Portlets

The Payment Dashboard includes the following portlets:

Recommendations Portlet - Shows pending actions for bank account setup or payments.
Payables Portlet - Shows outstanding balances and links to bills.
Reminders Portlet - Shows tasks that require attention.
Bank Accounts Portlet - Shows bank account details and status.
Account Register Portlet - Shows GL balances for the selected bank account and recent transactions.

Recommendations Portlet

The Recommendations portlet appears when actions are required. Depending on the status of your setup, you can do any of the following:

Link Bank Accounts
- Administrators and Payment Managers can click Add Bank Account. See Step 2 Link Your Bank Account for Funding Payments for more information.
- Payment Clerks can view notifications only.
Verify Deposit
- Administrators or Payment Managers can click Verify Deposit
- Note:
  Only the user who added a bank account manually can verify the deposit.
- Payment Clerks can only view notifications when a bank account needs to be verified.
For more information, see Deposit Verification.
Map GL Account

Click Map GL Bank Account to link the account to a GL account.
Make Your First Payment
- Administrators or Payment Managers can click Notify AP Clerk to send a reminder make the first payment.
- Payment Clerks can click Pay Bills to initiate the first payment.
  
  For more information, see Paying a Single Vendor Through BILL.

Payables Portlet

The Payables portlet shows outstanding bills:

Due in 7 days
Due in more than 7 days
Overdue

It also shows the Total Bill balance of the outstanding bills.

Click a status to view bills and initiate payments. Click Pay Bills to view all bills.

Reminders Portlet

The Reminders portlet shows payment-related tasks. Depending on your role and approval level, you can view:

Payments Pending Approval
Payment Runs Pending for Approval
Outstanding Checks
Payments to Submit

Click a link to open the related records or transactions.

Bank Accounts Portlet

The Bank Accounts portlet shows all the bank accounts linked to BILL, including unverified bank accounts.

If you are an Administrators or Payment Manager, you can:

Manage Bank Accounts - Open the Bank Accounts page to add, edit, or delete accounts. For instructions, see Managing Bank Accounts.
Verify Deposit - Verify deposits for manually linked accounts. For instructions, see Deposit Verification.
Map GL Account - Map a bank account to a NetSuite GL account. For instructions, see Mapping GL Bank Accounts.

Account Register Portlet

The Account Register portlet shows the ledger balance for the GL account mapped to a bank account.

To view or filter the details:

In the Bank Account filter, select a bank account.

The system shows the balance and transactions for the past month.
(Optional) In the Date filter, enter a start date and end date.

To view details:

In the Payee column, click a vendor name to open the vendor record.
In the Number column, click a document number to open the Bill Payment page.