Philippines Invoicing

Overview

To use the Philippines invoicing features, you need to install the Southeast Asia Localization SuiteApp.

The SuiteApp provides localized templates and custom fields necessary for doing business in the Philippines. These documents are preformatted to comply with BIR (Bureau of Internal Revenue) requirements and can be generated as PDF or HTML. With Philippines invoicing, you can generate documents for VAT-registered businesses using CAS (Computerized Accounting System) and preformatted forms for business with loose-leaf books of accounts.

The SuiteApp also includes features to generate and add the following information about Philippines document types:

• Document Serial Number. For more information, see Philippines Inclusive Serial Number.

• Unique document numbering. For more information, see Philippines Document Numbering Setup.

• PTU (Permit To Use) Number details. For more information, see Permit To Use (PTU) for Computerized Accounting System (CAS).

• ACCN (Acknowledgment Certificate Control Number) details. For more information, see Support for Simplified System Registration for CAS Users.

• Reprint label and watermark for documents with pending approval status. For more information, see Printing Philippines Invoicing Transactions.

• Print remittance slip for invoices and statements. For more information, see Printing Remittance Forms.

• The following lists other customizations available for Philippines invoicing:

  • Customizing Philippines Document Printing Preferences

  • Displaying VAT Breakdown

  • Specifying Liability on Philippines Documents

  • Specifying the Address on Printed Forms

  • Updating the Taxpayer Branch Code

Philippines invoicing templates are available for the supported document types listed in the following table.

BIR-Required Details

The following details appear in Philippines invoicing documents to comply with BIR:

Document Information

• Document title

  • Principal — Sales Invoice

    In addition, the following appears on invoices:

    • The phrase “ZERO-RATED SALE” appears under the document title if all items in a transaction are subject to zero percent (0%) VAT.

    • The phrase “VAT-EXEMPT SALE” appears under the document title if all items in a transaction are exempt from VAT.

  • Supplementary — Billing Statement, Collection Receipt, Credit Memo, Official Receipt

• Document number

• Document issue date

Seller and Buyer Information

• Registered Name

• Registered Address

• Registered Business Style

• The phrase VAT REG TIN or NON-VAT REG TIN followed by the 9-digit Tax Identification Number (TIN) and the 5-digit Branch Code

Transaction Details

• Date of transaction

• Quantity of item

• Description of the item or nature of services rendered

• Unit cost

• Total cost

• VAT Amount

• Tax Summary breakdown for mixed transactions:

  • VATable Sales

  • VAT Amount

  • VAT Exempt Sales

  • Zero-Rated Sales

  Note:

  Tax Summary no longer appears in collection receipts or official receipts because invoices are now the basis of output tax liability for sellers and input tax claims for buyers.

  Consequently, Tax Summary no longer appears in sales invoices with single type VAT transactions. Single type VAT transactions refer to transactions with line-items that are purely zero-rated or VAT-exempted.

• Transaction Total Summary breakdown for mixed transactions:

  • Less: VAT

  • Amount: Net of VAT

  • Add: VAT

  Note:

  The system labels VAT-exempt invoices as “Total VAT-Exempt Sales” for single type VAT transactions.

Footer Details

• PTU or ACCN and date issued

• Document Series Range in use

• The footer phrase "THIS DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAX" for supplementary documents

Discount Details

Printed Philippines documents may include discount details based on the Print Preferences Print Discount and Shipping Lines in Columns box setting:

• If you check the setting's box, printed documents display the discount name and corresponding details as additional line-items in the Items section. Consequently, the Transaction Total Summary excludes the Discount line.

• If you clear the box, the Transaction Total Summary includes the Discount line with the corresponding amount. Consequently, line-items exclude discount details.

Refer to the help topic Printing for information about setting your preferences for printing forms in your NetSuite account.

Payments and credit application details are also included in Philippines documents. If a transaction includes credits, deposits, or journals applied together with payments, the document also includes a Related Application Amounts table.

General Notices