Personal Information Access Logs Dataset and Workbook
This page describes how you can use the Personal Information Access Logs dataset and workbook in addition to the Compliance 360 SuiteApp.
The workbook, the associated dataset, and the content in this section are subject to change as new features and enhancements are added to the Compliance 360 SuiteApp.
To see the Personal Information Access Logs dataset and workbook, you must first install the Compliance 360 SuiteApp. For more information, see Installing the Compliance 360 SuiteApp.
Personal Information Access Logs Dataset
The Personal Information Access Logs dataset enables you to view the names of employees who accessed customer data, the date and time of access, and the type of action they performed. This dataset is used in the Personal Information Access Logs workbook.
Personal Information Access Logs Dataset is related to the Activity Log feature. This dataset allows you to make use of all SuiteAnalytics capabilities in NetSuite, in addition to the visualizations provided by the Compliance 360 SuiteApp. For more information about the Activity Log, see Compliance 360 Activity Log.
Dataset Configuration
The Personal Information Access Logs dataset contains fields from the PI Access Log record type. To edit the dataset, see Defining a Dataset.
|
Root Record Type |
Joined Record Type(s) |
Custom Formula Field(s) |
Data Grid |
Criteria Filters |
|---|---|---|---|---|
|
PiAccessLog |
(none) |
(none) |
The following record fields are included in the dataset:
Add the following record fields to connect the PI Access Log to other records:
|
(none) |
Personal Information Access Logs Workbook
The Personal Information Access Logs workbook is based on the Personal Information Access Logs dataset and allows you to analyze access log data for your records using different visualization options.
The Personal Information Access Logs workbook provides compliance managers with a view of the data access history in their account. The workbook information includes details about what was accessed, who accessed the data, and when they accessed it.
You can create your own workbook using the Personal Information Access Log dataset. For more information, see Custom Workbooks and Datasets.
You can export the data to a CSV file.
The following table describes all available columns in the Personal Information Access Logs workbook:
|
Column |
Column Content |
|---|---|
|
Log Date |
Date and time when the data was accessed, displayed in the time zone of the user who accessed the log. |
|
User |
Name of the user who accessed the data. |
|
User Role |
Role of the user who accessed the data. |
|
IP Address |
The IP address used by the user to access the data. |
|
Customer |
Customer whose data was accessed by the user. |
|
Interface Type |
Shows whether the action was performed through UI or API. When an action is performed through API, the column shows which API was used. Currently, only SuiteScript API is supported.
Note:
The Unknown label appears when NetSuite cannot specify whether UI or API was used to access the data. |
|
Action |
Type of action performed. Possible values include:
Note:
The Script Execution action implies that customer information was accessed by a server script. For client scripts, this column shows the exact action performed by the script. |
|
Source |
Where the customer data was accessed from. In most cases, this column shows the name of the associated record that contains customer information. |
|
Source Details |
Additional information about the source, such as a script deployment ID or a template ID in case of printing. |
|
URL |
The URL of the accessed data. |