1. Country-Specific Features
  2. Brazil Help Topics
  3. Brazil-specific SuiteApps
  4. Brazil Localization
  5. Electronic Invoicing for Brazil
  6. Generation of Electronic Invoices for Brazil
  7. Creating Invoices for Electronic Invoice Generation for Brazil

Creating Invoices for Electronic Invoice Generation for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

In Brazil, you must register every sales transaction involving goods or services on electronic invoices. Generating and certifying an electronic invoice notifies the sale to the tax authority.

In NetSuite, you can generate and certify electronic invoices for sales of goods or services from invoice transactions. You can generate the following types of e-document:

To generate and certify electronic invoices, create invoice transactions with all the required information.

To create an invoice for electronic invoice generation for Brazil:

  1. Go to Transactions > Sales > Create Invoices.

  2. Fill the required information in the invoice transaction form.

    For more information, see Creating an Invoice.

  3. Under Primary Information, in the E-Document Category field, select the type of e-document you want to generate from this transaction.

    If you set a default e-document category for the subsidiary, NetSuite populates the default in this field. You can select a different e-document category.

  4. In the Transaction Nature field, select the transaction nature that applies to this transaction.

    NetSuite populates the transaction nature based on the selected e-document category. You can select a different transaction nature if you want. Be aware that NetSuite only lists in this field the transaction natures associated with the e-document category. For more information, see Setting Up Transaction Natures for Brazil.

  5. To add more information about this transaction to the printed electronic invoice, under Additional Information, enter the details.

    For more information, see Entering Additional Information for Electronic Invoices for Brazil.

  6. On the Items subtab, add the items you're selling.

    1. Click the Items subtab.

    2. Add the items.

      For more information, see Adding Items on a Sales Transaction.

    3. When adding the items, in the CFOP Code column, select the Código Fiscal de Operação e Prestação (CFOP) code that identifies the type of transaction.

      If you associated the selected e-document category with a transaction nature record, NetSuite automatically populates the CFOP code with the corresponding default option. You can select a more suitable CFOP code, according with the type of transaction you're performing. For more information, see Setting Up Transaction Natures for Brazil.

    4. After you add the item, in the Origin Code field, review the origin.

      NetSuite populates the origin based on your item and inventory details records. To change the origin, you must edit these records, or create or edit the transaction through an integration.

    5. If the invoice should include billable items, in the Billable Items subtab, apply the billable items.

      For more information about billable items, see Billing Items to Customers.

    6. If the invoice should include billable expenses, in the Billable Expenses subtab, apply the billable expenses.

      For more information about billable items, see Billing Expenses to Customers.

    7. If the invoice records the sale of a service and it should include billable time, in the Billable Time subtab, apply the billable time.

      For more information about billable items, see Billing Time to Customers.

  7. If you're generating an electronic invoice for goods with items for shipping, in the Shipping subtab, enter the shipping information.

    For more information, see Entering Shipping Information for Electronic Invoices for Brazil.

  8. On the Billing subtab, add the term of payment and other relevant payment details.

    1. Click the Billing subtab.

    2. Add the payment information.

      For more information, see Adding Payment Information in Invoices for Brazil.

    3. In the Bill To Select field, select the billing address.

      NetSuite displays the billing address in the Bill To field. For more information, see Adding Billing Information to a Transaction.

  9. On the E-Document subtab, add the e-document information to generate and certify the electronic invoice.

    For more information, see Adding E-Document Information for Electronic Invoices for Brazil.

  10. Click Save.

    NetSuite saves the invoice.

  11. If you applied billable items, billable expenses, or billable time to the transaction, do the following:

    1. Click Edit.

    2. Click the Items subtab.

    3. Click the Billable Items, Billable Expenses, or Billable Time subtab, according with the cost you're billing to the customer.

    4. In the CFOP Code for Resale column, select the Código Fiscal de Operação e Prestação (CFOP) code that identifies the type of transaction.

      If you associated the selected e-document category with a transaction nature record, NetSuite automatically populates the CFOP code with the corresponding default option. You can select a more suitable CFOP code, according with the type of transaction you're performing. For more information, see Setting Up Transaction Natures for Brazil.

    5. Repeat the previous steps for all of the applied billable items, billable expenses, or billable time.

    6. Click Save.

  12. Generate and certify the electronic invoice.

    For more information, see Generating Electronic Invoices for Brazil.

Related Topics

General Notices