Returning Goods to Vendors for Brazil

To return goods to vendors in Brazil:

1. Create a vendor return authorization from the original vendor bill.

   For more information, see Vendor Return Authorization Overview.

   Note:

   When you create the vendor return authorization from the vendor bill, NetSuite automatically carries over information from the vendor bill to the vendor return. If you create the vendor return authorization from the purchase order or individually, you'll need to manually enter information for the e-document certification.

2. Ship the authorized vendor return.

   For more information, see Shipping Authorized Vendor Returns. When you ship the items, NetSuite creates an item fulfillment transaction.

3. Credit the authorized vendor return.

   For more information, see Crediting an Authorized Vendor Return. NetSuite creates a bill credit transaction.

4. On the bill credit transaction, do the following:

   1. In the Transaction Nature field, select the transaction nature that applies to this transaction.

      NetSuite populates the transaction nature based on the selected e-document category. You can select a different transaction nature if you want. Be aware that NetSuite only lists in this field the transaction natures associated with the e-document category. For more information, see Setting Up Transaction Natures for Brazil.

   2. To add more information about this transaction to the printed electronic invoice, enter the additional information.

      For more information, see Entering Additional Information for Electronic Invoices for Brazil.

   3. (Optional) Review the items you're returning.

      1. Click the Items subtab.

      2. If the automatically populated code doesn't apply, in the CFOP Code column, enter the appropriate Código Fiscal de Operação e Prestação (CFOP) code.

         NetSuite automatically populates the field with the default return CFOP code for the invoice's CFOP code.

      3. If only some of the items are being returned, remove the items that aren't part of the return.

      4. After you choose the items you want to return, in the Origin Code field, review the origin.

         NetSuite populates the origin based on your item and inventory details records. To change the origin, you must edit these records, or create or edit the transaction through an integration.

   4. If the transaction involves shipping, enter the shipping information.

      For more information, see Entering Shipping Information for Electronic Invoices for Brazil.

   5. On the Billing subtab, in the Vendor Select field, select a vendor to define the billing address.

      NetSuite displays the billing address in the Vendor field.

   6. Add the e-document sending information.

      1. Click the E-Document subtab.

      2. In the E-Document Template field, select a template for this transaction.

      3. In the E-Document Sending Method field, select the sending method.

         If you set a default e-document template and sending method, NetSuite automatically populates these fields. If necessary, you can select a different template or sending method. For more information, see Defining E-Document Sending Preferences.

   7. Define the e-document series.

      1. Click the E-Document Certification subtab.

      2. In the Certified E-Document Series field, under Certified E-Document Details, select the series assigned to this transaction's e-document.

         If you set a default series, NetSuite automatically populates the series. If necessary, you can select a different series, if the series is associated with the subsidiary, e-document category, and tax authority from the transaction. For more information, see Creating E-Document Series.

   8. Click Save.

      NetSuite saves the bill credit.

   9. Generate and certify the electronic invoice.

      For more information, see Generating Electronic Invoices for Brazil.

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