Consolidate Electronic Invoices

IRBM allows suppliers to combine transactions with the buyers into a single consolidated e-invoice on a monthly basis to:

Support suppliers, comply with electronic invoicing requirements.
Ease the process for both the suppliers and buyers who don’t require an electronic invoice.

You can now submit all the invoices for the previous month by consolidating all the invoices into one consolidated transaction.

You can use the custom transaction type Consolidated Transaction CTT to consolidated invoices.

Prerequisites for Using Consolidated Electronic Invoices

You must make sure the following prerequisites are met before you start using consolidated invoices:

Add the Consolidated Transaction CTT in OBN manager.
Select the required subsidiary in the new Avalara Consolidated Outbound Transaction template.

Generate and Certify Consolidated Electronic Invoices

You can generate and certify consolidated invoices using the Malaysia Electronic Invoicing SuiteApp.

To generate and certify consolidated electronic invoices:

Go to Transactions > Consolidated Transactions > Consolidated Invoicing.
From the Malaysia Mandate Type list, select one of the following mandate type:
- MY-B2G-EINVOICE
- MY-B2B-EINVOICE
- MY-B2C-EINVOICE
Note:
You can skip this step at transaction level, if you have already setup the Malaysia Mandate Type field when setting up the customer or vendor record.
From the following filters, search for the required transactions:
- Subsidiary – Select a subsidiary from this filter.
- Date Range – Select the required dates from the filters to search for a subsidiary specific to the date range.
The list of filtered transactions are displayed based on the selected date range
Check the transactions you want to consolidate from the list and click Consolidate Transactions.

A confirmation message is displayed making sure you do not resubmit the previously consolidated transactions again.
Click OK on the confirmation pop-up.

After the consolidation is successful, a consolidated transaction CTT record is created. The following columns are automatically populated with the required information:
- Transaction Number Range – Indicates the invoice number range for the invoices included for consolidation.
- Subtotal – Indicates the subtotal amount of all the invoices.
- Tax Amount – Indicates tax amount of all the invoices
- Tax Information – Indicates the categorized tax information having all Malaysia tax codes and their corresponding information.
- Total Amount – Indicates the
On the consolidation transaction CTT record, e-documents are automatically generated. If you want to regenerate a document, click the Generate E-Document button.
Click Certify E-Document, to send the e-document for certification.

Note:
After the e-documents are successfully generated and certified, the Consolidation Status and Consolidation Invoices Attachment field values in the Malaysia Electronic Invoicing subtab are automatically populated.

When the generation and certification is going on, you must not use the Consolidated Invoicing for Malaysia Electronic Invoicing.

General Notices