1. Country-Specific Features
  2. Malaysia Help Topics
  3. Malaysia Electronic Invoicing
  4. Malaysia Electronic Invoicing Features
  5. Electronic Invoices
  6. Self-billed Credit Note

Self-billed Credit Note

A self-billed credit note is a document issued by the buyer to show a reduction in the amount owed on a previous self-billed invoice. You generate this credit note when you need to adjust a transaction because of returns, overcharges, or errors in the original invoice.

If the buyer has already issued a self-billed invoice, the buyer also takes the responsibility to generate credit note on the supplier's behalf.

You can use vendor Bill record to create and certify self-billed invoice to IRBM. For more information about vendor bills, see Vendor Credits

Generate, Certify and Send Self-billed Credit Notes

You can generate, certify and send self-billed debit notes with the Malaysia Electronic Invoicing SuiteApp.

To generate, certify and send e-documents for a self-billed credit note:

  1. Create or edit a vendor credit record.

  2. On the E-Document subtab:

    • If the Template and Sending Method Auto-selection box is checked on the vendor record, the template and sending method are automatically selected for a transaction.

    • If the Template and Sending Method Auto-selection is not checked, do the following:

      • From the E-Document Template list, select the Avalara Malaysia Outbound Transaction template.

      • From the E-Document Sending Method list, select the Malaysia e-Invoicing Sending Method.

  3. In the Malaysia Electronic Invoicing subtab:

    • Malaysia Mandate Type – Select one of the following mandate types from the list:

      • MY-B2G-EINVOICE

      • MY-B2B-EINVOICE

      • MY-B2C-EINVOICE

      Note:

      You can skip this step at transaction level, if you've already set the Malaysia Mandate Type field when setting up the customer or vendor record.

  4. Click Save.

    Note:

    The system updates the transaction record, and shows the Generate E-Document button.

  5. Click the Generate E-Document button.

    Note:

    On the E-Document subtab, the status of the e-document in the E-Document Status field, will change to Ready for Certification status. If the status is displayed as Generation Failed, then there is an error in generating the e-document, which you must fix before regenerating the e-document. For more information, see Viewing E-Document Status and Audit Trail

  6. After you generate e-documents, click the Certify E-Document to send it to IRBM for certification.

    Note:

    Certification of e-documents from IRBM takes time to process and the status of the e-document is set to Certification in Progress.

  7. After you get a response from IRBM, the e-document status changes to Ready for Sending.

  8. In the Malaysia e-Invoicing Fields subtab, the following fields are filled with appropriate values after the e-documents are certified from IRBM:

    • Malaysia Unique Identifier Number – Stores the UUID for the transaction after e-document certification on a transaction record.

    • Malaysia Long ID – Stores the long ID of the transaction after e-document certification from IRBM on a transaction record.

    • Malaysia Digital Signature – Stores the digital signature of the transaction after e-document certification from IRBM on a transaction record.

  9. Click Send E-Document to send the certified self-billed invoice to customers.

    A banner message appears on the transaction record indicating that sending of the e-document is in progress. The certified PDF is sent to the email in the customer record.

    Then, the value of the E-Document Status field on the E-Document subtab is set to Sent status. For more information, see Outbound E-Document Statuses.

    Note:

    By default, a system generated template is used to send the email to e-document recipient list. You can customize the email template, for more information about customization see Selecting an E-Document Email Custom Template

General Notices