Reviewing and Saving SuiteProcurement Purchase Requests
Before you save a purchase request, ensure to review the order details.
You should not customize the SuiteProcurement purchase order form. Even if you customize the form, you will not be able to use the form. You can only use the custom purchase order form included with the SuiteApp.
A SuiteProcurement purchase request contains the following information:
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The Items subtab lets you view the items you purchased from the store.
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The Expenses subtab lets you view the expenses incurred in addition to the item price such as discounts, special handling charges, and others.
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The Billing subtab contains vendor details such as vendor address and email. By default, primary billing address is selected.
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The SuiteProcurement Transactions subtab contains transaction details, shipping details, and purchase order acknowledgment details. Shipping details include shipping address, which is the employee's primary address by default, and receiver name. You can change shipping address if required. Trading partners will ship your order to the shipping address you provide.
A SuiteProcurement purchase order also includes the following check boxes:
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SuiteProcurement Transaction – It is checked by default for a purchase order created using the SuiteProcurement SuiteApp.
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Submitted to Trading Partner – It is checked when a purchase order is successfully submitted to a trading partner.
Before saving a purchase order, review the order details, and then click Save.
Adding Items to an Existing SuiteProcurement Purchase Order
If a SuiteProcurement purchase order is in Pending Approval state, you can add items to the purchase order using the following steps. You can add new items or add more of the same items to a purchase order.
In addition, you can change the quantity in a SuiteProcurement purchase order and copy a purchase order only if your trading partner supports these actions.
To add items to a SuiteProcurement purchase order:
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Go to the purchase order.
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Click Edit or View.
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Click the Items subtab.
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Click Go to Trading Partner Website. This button is available only for purchase orders that are pending approval.
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Select the item and add to cart.
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Submit the order.
After a purchase order is approved and sent to the trading partner for order fulfillment, the order cannot be edited. For more information, see Submitting Purchase Orders to Trading Partners.