Receiver Acknowledgment

In Brazil, when your company receives an incoming e-document, you can communicate to the tax authority whether you recognize the transaction described in it. This process is called receiver acknowledgment and involves four events:

• E-Document awareness – Expresses awareness regarding the e-document's existence, but does not yet acknowledge the transaction described in it.

• Transaction acknowledgment – Conclusively acknowledges that the transaction was performed as described in the incoming e-document.

• Transaction not performed – Expresses that the transaction was not performed as described in the incoming e-document. This event requires you to provide a justification for why the transaction was not performed.

• Unknown transaction – Expresses unawareness of the transaction described in the incoming e-document.

In NetSuite, the receiver acknowledgment feature covers the following processes:

• Monitoring and capturing of incoming e-documents

• Sending and certification of receiver acknowledgment events

• Creation of inbound e-document records from incoming e-document files

• Conversion of inbound e-documents into vendor bills

To capture e-documents issued for your company's federal tax registration, NetSuite monitors the Secretaria da Fazenda's national environment, a service that centralizes e-documents certified nationwide. Every two hours, a script connects to the national environment and searches for new and updated e-documents. You're able to view the captured e-documents on the receiver acknowledgment page and choose the events to send for each one.

To use the aforementioned features, you must set up the receiver acknowledgment records, templates, and plug-ins in your account. For more information, see Receiver Acknowledgment Setup.

General Notices