1. From the Contributor interface, select the site in which you want to create the asset.
2. In the menu bar, select Content, select New, then select the type of asset you want to create.
3. If the administrator configured the asset type such that all new assets of that type are placed into workflow upon creation, a tab opens displaying the Choose Assignees form.

   Select at least one user for each required role and click Set Assignees. Any of these users can complete the next step in the workflow process.

   A tab opens and shows the asset's Create view as a content entry form.

   Figure 6-1 New Article Asset Displayed in Form View

   
   Description of "Figure 6-1 New Article Asset Displayed in Form View"
4. In the asset's Create view, in the Name field, enter a name for the asset. Note the following conventions when naming the asset:

   • The name must contain alphanumeric characters. The maximum character limit in the Name field is 64 bytes. Characters that exceed 64 bytes get truncated and a message stating this is displayed.

   • The following characters are not allowed: single quote ('), double quote ("), semicolon (;), colon (:), question mark (?), percent sign (%), less-than sign (<), greater-than sign (>) and backslash (\).

   • The name can contain spaces, but cannot start with a space.

5. Fill in the asset's content entry form. When populating the form, take note of the following:

   • Required fields. You must fill in all required fields (marked with an asterisk) before you are permitted to save the asset. Fill in all other fields as necessary.

   • WYSIWYG text fields. You may see one or more text fields that are WYSIWYG-enabled by a WYSIWYG editor, such as CKEditor. These text fields allow you to enter and format your content using controls similar to those of Microsoft Word.

     To work in a CKEditor-enabled field, click in the field to load CKEditor.

   • Date fields. You may see one or more fields that allow you to select a date. For example:

     Figure 6-2 PostDate Field

     
     Description of "Figure 6-2 PostDate Field"

     Click the Pick a date icon to open the Date Picker attribute editor.

   • Image Picker fields. You may see one or more fields that prompt you to select an image asset (to be associated with the asset you are creating) through the Image Picker attribute editor. In such cases, you see a Browse button under a Drop Zone.

     Figure 6-3 Image Picker Field

     
     Description of "Figure 6-3 Image Picker Field"

     Click Browse to open the Image Picker to the right of the tab displaying the asset. The Image Picker shows either names or thumbnails of the image assets from which you can select.

   • Clarkii Online Image Editor fields. You may see one or more fields that allow you to edit images directly in the asset form, using Clarkii OIE.

     Figure 6-4 Clarkii Online Image Editor Field

     
     Description of "Figure 6-4 Clarkii Online Image Editor Field"

   • Type Ahead fields. You may see one or more fields that display the text Type Ahead within a drop-down list.

     Figure 6-5 Type Ahead Field

     
     Description of "Figure 6-5 Type Ahead Field"

     To populate this field with an asset, you can either start typing the name of the asset you want to place into the field or use the drop-down list to select the asset. Your developers determine the type of assets this field supports.

   • Upload fields. You may see one or more fields that enable you to upload an image file from your local computer.

     Figure 6-6 Upload Field

     
     Description of "Figure 6-6 Upload Field"

     To populate fields such as this, click the Browse button to upload an image file from your local computer.

   • Asset association fields. You may see one or more fields that display a Drop Zone. These fields support drag and drop functionality and prompt you to select an asset, from the Content Tree, My Work tree, or a search results list, and drop the asset into the association field.

     When you hover an asset of an accepted type over the field, a green border is shown around the field.

     Figure 6-7 Asset Dragged Over an Association Field

     
     Description of "Figure 6-7 Asset Dragged Over an Association Field"

     Figure 6-8 Populated Association Field

     
     Description of "Figure 6-8 Populated Association Field"

     WebCenter Sites links the asset you dropped into the association field to the asset you are working with. The association field displays the name of the associated asset.

6. (Optional) In the Tags field, enter a single word or short phrase to attach to the asset.
7. Select the next section in the form section selector and fill in the fields as outlined in step 5. Continue until you have populated all required fields (marked with an asterisk). Populate other form sections as necessary.
8. If you plan to create translations of the asset, or if you are required to specify the language of the content you create, select the asset's target language in the Locale drop-down list (located in the Metadata section of the form).
9. If you want to create a vanity URL for the asset, select the URL section of the form. In the URL field, specify a vanity URL for the asset.
10. To save the asset, do one of the following:

    • In the asset's toolbar, click the Save icon.

    • In the menu bar, select Content, then select Save.

    WebCenter Sites saves the asset to the database, unless:

    • You have left out one or more required fields in one or more sections

    • An entry or selection you have made in one or more sections is not permitted

    If either of the above is true, WebCenter Sites displays an error message indicating the offending fields. Correct the errors, then save the asset.

11. To inspect the asset, do one of the following:

    • In the asset's toolbar, click the Inspect icon.

    • In the menu bar, select Edit, then select Inspect.

    The tab shows the asset's Inspect view in Form View. When you Inspect an asset, you cannot modify its content.

12. If the asset is not preassigned to a workflow and you want to use the workflow feature, you can assign the asset to a workflow process.
13. To preview the asset, click the Preview icon in the asset's toolbar.

    If the asset does not have a template assigned to it, the Select Layout dialog opens. Select a layout and click Apply.

    The preview of the asset opens in the tab.

    If you want to make additional changes to the asset, do the following:

    • In the asset's toolbar, click the Go Back icon.

    • In the asset's toolbar, click the Edit icon.

    The Edit view of the asset opens in the tab.

14. When you are finished working with the asset, save the asset and close the tab. In the menu bar, select Content, then select Save & Close.

    WebCenter Sites saves the asset and closes the tab displaying the asset.

1. From the Contributor interface, select the site in which you want to create the asset.
2. In the menu bar, select Content, select New, then select the type of asset you want to create.

   The Create Asset dialog opens.

   Figure 6-9 Create Asset Dialog

   
   Description of "Figure 6-9 Create Asset Dialog"
3. In the Select Layout field of the Create Asset dialog, select the layout you want to assign to the asset.

   The layout you select determines how the asset's Create view opens in Web View.

4. In the Name field, enter a name for the asset. Keep in mind the following:

   • The name must contain alphanumeric characters. The maximum character limit in the Name field is 64 bytes. Characters that exceed 64 bytes get truncated and a message stating this is displayed.

   • The following characters are not allowed: single quote (;), double quote ("), semicolon (;), colon (:), question mark (?), percent sign (%), less-than sign (<), greater-than sign (>), and backslash (\).

   • The name can contain spaces, but cannot start with a space.

5. Click Continue.

   Note:

   If the administrator configured the asset type such that all new assets of that type are placed into workflow upon creation, the Choose Assignees dialog opens.

   Select at least one user for each required role and click Set Assignees. Any of these users can complete the next step in the workflow process.

   A new tab opens displaying the asset's Create view in Web View.

6. Point to the different areas of the asset's Create view to determine which areas accept content.

   Areas that support drag and drop functionality and other content management actions become highlighted when you point to them.

7. Click the highlighted areas to determine the type of content each area supports. The types of editable areas you see and how those areas are displayed in the asset's web page view are determined by how your developers have coded the asset's web page layout (template).

   Figure 6-10 Slots and Text Fields Displayed in Web View

   
   Description of "Figure 6-10 Slots and Text Fields Displayed in Web View"
8. Populate the asset's Create view.
9. If the web page layout (template) assigned to the asset you are creating is not coded to display certain fields in Web View, (for example, Date and Locale fields), then those fields are only available in Form View. To populate these fields, you must switch to Form View.
10. To save the asset, do one of the following:

    • In the asset's toolbar, click the Save icon.

    • In the menu bar, select Content, then select Save.

    WebCenter Sites saves the asset to the database, unless:

    • You have left out one or more required fields.

    • An entry or selection you have made in one or more of the fields is not permitted.

    If either of the above is true, WebCenter Sites displays an error message indicating the offending fields. Correct the errors and save the asset.

11. Inspect the asset. Do one of the following:

    • In the asset's toolbar, click the Inspect icon.

    • In the menu bar, select Edit, then select Inspect.

    The tab displays the asset's Inspect view in Web View. You cannot modify the asset's content when the asset opens in the Inspect view.

12. (Optional) If the asset is not preassigned to a workflow and you want to use the workflow feature, you can assign the asset to a workflow process.
13. To preview the asset, click the Preview icon in the asset's toolbar.

    The tab displays the preview of the asset.

    To make additional changes to the asset, do the following:

    • In the asset's toolbar, click the Go Back icon.

      The tab displays the Inspect view of the asset.

    • In the asset's toolbar, click the Edit icon.

      The tab displays the Edit view of the asset.

14. When you are finished working with the asset, save and close it. In the menu bar, select Content, then select Save & Close.

    WebCenter Sites saves the asset and closes the tab displaying the asset.

Different editable areas are available when populating an asset.

Text Areas. You may see one or more areas that allow you to enter text. These areas may display predefined sample text describing the type of content that should be entered. When you point to a text area, it becomes highlighted in grey and your cursor becomes a text-selecting I-beam.

Figure 6-11 Text Area

Description of "Figure 6-11 Text Area"

Click the text area to enter your content. When you click the text area, you see one of the following:

Simple Text field. You can enter text into a simple text field, but you cannot format the appearance of that text.

WYSIWYG text field. If the text area supports an embedded WYSYWYG editor (such as CKEditor), the WYSYWYG editor opens. These text fields allow you to enter and format your content using controls similar to Microsoft Word.

Figure 6-12 WYSIWYG-Enabled Text Field

Description of "Figure 6-12 WYSIWYG-Enabled Text Field"

Clicking in a date area loads the Date Picker attribute editor.

Date area. You may see one or more areas that allow you to select a date.

Figure 6-13 Date Area

Description of "Figure 6-13 Date Area"

Slots. You may see one or more areas that display either predefined content or an empty slot. These areas are highlighted with a blue overlay when you point to them.

Figure 6-14 Populated and Empty Slot

Description of "Figure 6-14 Populated and Empty Slot"

To work with a slot:

1. Click a slot to open its toolbar. Depending on how the slot is coded in the web page layout (template) assigned to the asset, you may see one or more content management options.

   Figure 6-15 Slot Toolbar

   
   Description of "Figure 6-15 Slot Toolbar"

   From left to right in the toolbar, the options are:

   Edit: Allows you to edit the content of the asset contained within the slot directly in the web page view of the asset you are creating.

   Open in New Tab: Opens a tab displaying the Inspect view of the asset contained within the slot.

   Change content layout: Allows you to select a content layout (template) with which to render the slot's content.

   Slot properties: Provides you with a list of asset types the slot supports.

   Clear slot: Removes the content from the slot.

   The following option is only available in a multi-valued slot's toolbar:

   Manage: Allows you to manage the position of the assets contained within a multi-valued slot.

   If the slot is multi-valued, when you click the slot, its toolbar displays the Edit and Manage options. Click Edit to access the individual slots within the multi-valued slot.

   Figure 6-16 Multi-Valued Slot

   
   Description of "Figure 6-16 Multi-Valued Slot"
2. Determine the type of content a slot supports. Click the slot and then click the Slot properties option in the slot's toolbar.

   The Slot properties dialog opens.

3. Drag an asset from the Content Tree, My Work tree, or a search results list to the slot.
4. If the slot's border turns green, the slot accepts that type of asset. In this case, drop the asset into the slot. If the slot's border turns red, the slot does not accept this type of asset.

Figure 6-17 Slot Properties Dialog

Description of "Figure 6-17 Slot Properties Dialog"

You can create new assets by copying existing assets. You can then work on the copies, making changes to the content where necessary. You can copy assets even if they are checked out by another user. You can copy assets displayed in both Form View and Web View.

For information about creating assets by copying existing assets, see these topics:

• Creating an Asset by Copying an Existing Asset

• Copying Multiple Assets at the Same Time

If you want to use an asset in multiple sites, you can share it so that you do not have to create it multiple times and maintain it across multiple sites.

For information about sharing assets with other sites, see these topics:

• Which assets can you share?

• How do you share assets with other sites?

• How do you share multiple assets with other sites?

1. From the Contributor interface, select the site containing the asset you want to edit.
2. Find and open the asset.
3. Access the asset's Edit view in Form View:

   • If the asset opens in Web View, switch to Form View. In the asset's toolbar, click the Mode switch.

   • In the asset's toolbar, click the Edit icon.

     The tab displays the asset's Edit view in Form View.

4. Make changes to the asset's content. For details on filling the fields, see Creating an Asset in Form View.
5. Save the asset. Do one of the following:

   • In the asset's toolbar, click the Save icon.

   • In the menu bar, select Content, then select Save.

   WebCenter Sites saves the asset to the database, unless:

   • You have left out one or more required fields in one or more sections.

   • An entry or selection you have made in one or more sections is not permitted.

   If either of the above is true, WebCenter Sites displays an error message indicating the offending fields. Correct the errors, then save the asset.

6. Inspect the asset. Do one of the following:

   • In the asset's toolbar, click the Inspect icon.

   • In the menu bar, select Edit, then select Inspect.

   The tab displays the Inspect view of the asset in Form View. When you Inspect an asset, you cannot edit its content.

7. If the asset is not preassigned to a workflow and you want to use the workflow feature, you can assign the asset to a workflow process.
8. Preview the asset:

   • In the asset's toolbar, click the Preview icon.

   • If the asset is not assigned a template, the Select Layout dialog opens. Select a layout and click Apply.

     The tab shows the preview of the asset.

This section covers the following topics:

• Editing the Content of an Asset in Web View

• Changing Web Page Layout

• Changing Content Layout

• Editing Associations

CKEditor is a popular third-party WYSIWYG editor that is used as the default editor for WYSIWYG-enabled text fields. CKEditor allows you to apply a wide range of MS Word-style formatting to your content. CKEditor also provides advanced features, such as access to your content's underlying HTML code, and the ability to accept pre-formatted content from MS Word documents. Most features made available to you in the toolbar are native to CKEditor. To learn more about CKEditor and its capabilities, consult the editor's documentation, available at http://docs.ckeditor.com.

Several features on the CKEditor toolbar are specific to WebCenter Sites:

• Add asset link: Enables you to create a link from one asset to another asset. See About Linking Two Assets Directly.

• Include asset: Enables you to render an asset's previewable content in another asset. See Linking Two Assets by Inclusion.

  Note:

  If the included asset is an image, then you can link the image to another asset. See About Linking Two Assets Through an Image Asset.

1. In a content entry form of an asset displayed in Form View, navigate to the field associated with the Image Picker and click Browse.

   Figure 6-26 Image Picker Field

   
   Description of "Figure 6-26 Image Picker Field"

   The Image Picker opens to the right of the asset's form.

   Figure 6-27 Search Results List Docked to the Right of an Asset

   
   Description of "Figure 6-27 Search Results List Docked to the Right of an Asset"

   For each image asset, Image Picker shows either a thumbnail of the image and its file name or only the image's file name (depending on the configurations made by your developers).

2. Navigate to an image asset and drag and drop the image into the field.

   The image asset you selected is associated with the asset you are working with. If the field was populated with a different image asset, the newly selected asset replaces the previous one. A thumbnail of the corresponding image is shown in the field.

3. Click the Save icon to save your changes to the asset.

The Clarkii Online Image Editor (Clarkii OIE) allows you to edit an image directly in an asset's New or Edit view in Form View. For example, you can use Clarkii OIE to crop and rotate an image. You can also use Clarkii OIE to enhance an image by adding graphics and text to it.

For full instructions about using the toolbar and menu options provided by Clarkii OIE, visit the following web site:

http://www.online-image-editor-clarkii.com/

Figure 6-28 shows an example view of the Clarkii OIE field rendered in an asset's Edit view in Form View.

Figure 6-28 Clarkii Online Image Editor Rendered in an Asset's Field

Description of "Figure 6-28 Clarkii Online Image Editor Rendered in an Asset's Field"

When you work with an asset field using Clarkii OIE, you can do one or more of the following depending on how your developers configured Clarkii OIE:

• Select an image to place on the Clarkii OIE canvas, or select an image to replace the image currently on the canvas. Your developers determine which images are available to you.

• Use the toolbar and menu options available in the Clarkii OIE field to make other edits to the image on the canvas as necessary.

1. In the asset's Create or Edit view, scroll to the Date Picker enabled field and click the Pick a date icon.

   WebCenter Sites opens the Date Picker dialog.

2. In the Date Picker dialog, select a month, year, time, and day. Ensure you select the day last. When you select the day, the Date Picker dialog automatically closes and the date you selected is reflected in the corresponding field.
3. In the asset's toolbar, click the Save icon to save your changes to the asset.

Use the WebCenter Sites delete function to delete assets from the WebCenter Sites database. This function allows the deletion of multiple assets at one time.

When you use the Delete function, the asset is not entirely removed from the database. The contents of the asset are emptied; however, the ID remains in the database as a record of the asset's existence. This simple record is called a voided asset.

When a previously published asset is voided in the content management system, the voided asset is automatically approved for publishing to any destination the asset has ever been published to. The voided asset is placed in the publish queue, and published during the next publishing session. The voided asset then overwrites the previously published asset.

Voided assets are not returned in search results.

The following restrictions are enforced when you delete assets:

• You can delete an asset only if you have the permissions to do so.

• If an asset is in a workflow and is assigned to someone other than you, you cannot delete that asset even if you have the permissions to delete assets.

• You cannot delete a placed Page asset.

• If an asset is associated with other assets, WebCenter Sites displays a list of the references preventing deletion. To continue with the deletion, you must first remove the references.

1. From the Contributor interface, select the site containing the assets you want to delete.
2. In the Search field, enter search criteria identifying the asset you want to delete and then click the magnifying glass button.

   A Search tab opens displaying a list of assets matching your criteria.

3. If you want to inspect an asset before deleting it:

   • In the search results list, click the name of the asset you want to delete.

     A tab opens displaying the asset's Inspect view (in either Form View or Web View).

   • In the asset's toolbar, click the Delete icon.

   The Delete Asset(s) form opens, containing deletion details for the assets you want to delete.

4. If you want to delete one or more assets without inspecting them:

   • In the search results list, select (Ctrl +click) the assets you want to delete.

   • In the Search tab's toolbar, click the Delete icon.

   The Delete Asset(s) form opens, containing deletion details for the assets you want to delete.

5. In the Delete Asset(s) form, click Select All and then click Delete.

   One of the following happens:

   • If the assets you are deleting do not reference any other assets, the Detail column of the table displays the message Asset Deleted in the row associated with each deleted asset.

     The database status of the deleted assets changes to void.

   • If any of the assets you selected to delete have dependencies preventing the deletion, the Detail column of the table displays the message Asset cannot be deleted due to n reference(s). In this case, click View References in the Action column of the table.

     The assets blocking the deletion are listed in the Assets that reference Name of Asset table. If you do not remove the references to an asset, the asset cannot be deleted.

     Figure 6-29 Delete Assets Form –Asset Cannot be Deleted

     
     Description of "Figure 6-29 Delete Assets Form –Asset Cannot be Deleted"
6. Remove the references to the assets you want to delete. Navigate to the table listing the referenced assets, click Select All and then click Remove reference(s).

   Note:

   If you do not want to remove any of the references at this time, you can cancel out of the deletion by clicking the Go Back icon.

   When you remove the references to the asset you want to delete, the Action column of that asset displays the link Delete Now.

7. Delete the assets. In the Delete Asset(s) form, select the assets you want to delete and then click Delete. You can also delete assets individually by clicking the Delete Now link in each asset's Action column.

   The database status of the deleted assets changes to void. The next time the asset is published, it is deleted from the website.

Table 6-1lists the guidelines to formulate your search queries while performing searches. Customizing your search queries allows you to perform more precise searches.

Note that searching is not case-sensitive. For example, searching for Jack returns assets that contain Jack and assets that contain jack.

1. From the Contributor interface, select the site containing the assets you want to find.
2. Specify your search criteria as follows:

   • In the Search field, enter your search criteria. Refer to Search Guidelines to find out how to formulate your search query to narrow the scope of your search.

   • (Optional) In the Search field, click the down-arrow to render the Search Type drop-down list. Select the asset type to which you want to limit your search. If you do not make a selection, WebCenter Sites searches across all asset types in the current site.

3. Click the magnifying glass button.

   Note:

   In the Contributor interface, your search results are based on information drawn from a database index which is updated at regular intervals. After creating or editing an asset, there might be a short delay before those changes are reflected in the search results. If you have questions, consult your WebCenter Sites administrator.

   • If you are not currently working with any assets, WebCenter Sites displays the search results list in a Search tab.

     Figure 6-30 Search Tab

     
     Description of "Figure 6-30 Search Tab"

   • If you are working with an asset, the search results list is automatically docked to the right of the workspace.

     Figure 6-31 Search Results Docked to the Right of an Asset

     
     Description of "Figure 6-31 Search Results Docked to the Right of an Asset"
4. In the search results list, select the asset (or assets) you want to work with. To more easily find specific assets within the search results list, you can navigate through the list, sort the results of your search, dock or undock the results list, and display each asset listed in the results list as thumbnail images.

   For instructions on working with the search results list, see Working with the Search Results List.

1. From the Contributor interface, select the site containing the asset you want to find.
2. In the Search field, select the down-arrow and then click Advanced Search.

   The Search tab displays the Advanced Search form.

   Figure 6-32 Advanced Search Form

   
   Description of "Figure 6-32 Advanced Search Form"
3. In the Find content that contains section of the Advanced Search form, specify how to match search conditions:

   • In the text box, enter words or phrases for which to search. The same options described in Search Guidelines, can be used in this field.

   • Specify conditions that the results of the search must match:

   To have your search results match all the search criteria you specify, select All of these words from the drop-down list.

   To have your search results match any one of the search criteria you specify, select Any of these words from the drop-down list.

4. In the And meets the following conditions section of the Advanced Search form, specify any other criteria that the results of the search must meet:

   • Search for assets whose names match criteria specified in the Name field.

   • Search for assets whose descriptions match criteria specified in the Description field.

   • Perform a tag-based query on assets that have been tagged with a specific word or phrase.

   • Search for assets whose unique identifiers match criteria specified in the Id field.

   • If your company tracks multilingual content using Locales, you can limit your search to assets in a selected location by choosing an option from the Locale drop-down list.

   • Search for assets created by a specific user by selecting the name of the content provider from the Author drop-down list.

   • Search for a range of time in which assets were created by selecting a time from the Modified field. If you select Custom Range, enter the date you want to search from and to in the From and To fields.

   • Search only assets of a particular type by selecting an item from the Asset Type drop-down list. You may see one or both of the following fields depending on the configurations made to the Lucene search engine by your site administrator:

     • If the asset type you chose has multiple subtypes associated with it, narrow your asset type search to a specific subtype, by specifying a subtype in the Asset Subtype field.

     • If the site administrator configured the Asset Type Search and Attributes for Asset Type Index search in the Admin interface, the Enter search keyword for asset attributes section is shown. Limit a search to specific attributes of an asset type by selecting the attribute from the drop-down list and clicking Add.
5. Click Run Advanced Search to perform a search using the criteria you specified. To reset the fields in the Advanced Search form, click Reset.

   • If you are not currently working with any assets, WebCenter Sites displays the search results list in a Search tab.

   • If you are working with an asset, the search results list is automatically docked to the right of the workspace.

6. In the search results list, select the asset (or assets) you want to work with. To more easily find specific assets within the search results list, you can navigate through the list, sort the results of your search, dock or undock the results list, and display each asset listed in the results list as thumbnail images.

   For instructions on working with search results list, see Working with the Search Results List.

After you run a search, the results of your search are displayed as a list in either a Search tab or docked to the right of your workspace. To more easily find specific assets within the search results list, you can limit the number of results that are shown at the same time, sort the results of your search, dock or undock the search results list, and display each asset listed in the search results as thumbnail images.

This section covers the following topics:

• Docking or Undocking the Search Results List

• Switching Between List View and Thumbnail View

• Sorting Your Search Results

• About Navigating Through Your Search Results

WebCenter Sites allows you to save your search criteria either as a Saved Search or as a ContentQuery asset. This section provides instructions for saving your search criteria both ways.

For information about saving your search criteria, see the following topics:

• Saving Your Search Criteria to Your Saved Searches Widget

• Saving Search Criteria as an Asset (of Type ContentQuery)

Bookmarked assets can be accessed in the following ways:

• From the Bookmarks widget on the dashboard (in the Home tab).

• From the My Work tree under the Bookmarks node.

For information about finding bookmarked assets, see the following topics:

• To find bookmarked assets on the dashboard

• To find bookmarked assets in the My Work tree

Bookmarking allows you to add select assets to the Bookmarks node in the My Work tree and to the Bookmarks widget on your dashboard (located in the Home tab). This makes those assets easy to retrieve at a later time.

For information about bookmarking assets, see the following topics:

• Bookmarking a Single Asset

• Bookmarking Multiple Assets

• Unbookmarking an asset from the Bookmarks node

• Unbookmarking assets from the Bookmarks widget

WebCenter Sites allows you to organize assets by applying tags to them.

1. From the Contributor interface, select the site containing the asset you want to preview.
2. Find and open the asset you want to preview.
3. In the asset's toolbar, click the Preview icon.

   The tab displays the preview of the asset.

4. Preview how the asset would look on the website if it were rendered by a different template.

   • Do one of the following:

     • In the asset's toolbar, click the Preview with Page Layout icon.

     • In the menu bar, select View, then select Preview with Page Layout.

     The Select preview template dialog opens.

   • Select the template with which you want to preview the asset. (In this example, we selected the /FSIIDetail template, which renders the content of the asset without a surrounding layout).

   • Click Apply.

     The tab displays the asset as it would be displayed on the website if it were rendered by the template you selected.

5. Preview the asset with segments:

   • In the menu bar, select the Preview with Segments icon.

     A drop-down list opens listing the available segments.

     Figure 6-39 Preview with Segments Icon

     
     Description of "Figure 6-39 Preview with Segments Icon"

   • In the drop-down list, select the segment with which you want to preview the asset.

     The tab refreshes and shows the preview of the asset with the selected segment. For information about segments, see Grouping Visitors into Segments with Engage.

6. Preview the asset with a different site wrapper. In the menu bar, select View, then select Preview with Wrapper, and then select the wrapper with which you want to preview the asset.

   The tab refreshes and displays the preview of the asset with the wrapper you selected.

7. Preview the asset in a new window. In the menu bar, select View, then select Preview in New Window.

   A new browser window opens displaying the preview of the asset.

   Figure 6-40 Preview Asset in a New Window

   
   Description of "Figure 6-40 Preview Asset in a New Window"

Future Preview is a tool for visualizing your website as you strategize upcoming content changes. With Future Preview, you can preview an asset's web page as it will appear at any selected moment in the future. By generating possible versions of a web page, you can more easily decide what to publish and when.

With Future Preview, you can select any particular date in the future and see what all the changes you and other content contributors are making will look like on the website at that time. WebCenter Sites uses the assigned start and end dates to determine whether to display the preview of the asset. If the selected date falls within the asset's start/end date range, then the asset's preview opens.

For information about previewing future sites, see the following topics:

• About Start and End Dates

• Impact of Start and End Dates on Future Preview

• Assigning Start and End Dates

• Previewing a Site as It Will Appear at a Future Time

• Approval for Publishing

Timeline available in the Preview window gives you the ability to go back in time, retrieve an asset from a publish destination and, view it in the present.

Figure 6-45 Timeline Icon in the Toolbar of the Avisports Homepage Asset’s Preview Window

Description of "Figure 6-45 Timeline Icon in the Toolbar of the Avisports Homepage Asset’s Preview Window"

Note:

To work with Timeline, you’ve to enable and configure Timeline. For details, see Configuring Timeline in Administering Oracle WebCenter Sites.

Let us explore how you can use Timeline. Assume a scenario where your auditors want to view some old data in your homepage from six months back. The problem is that you’ve changed your homepage a couple of times during this span of time. So how do you access your homepage with the old data as it was six months back? You can do this by using Timeline.

Before using Timeline, you’ve to ensure that the asset was published and revision tracking was enabled for all corresponding asset types. Otherwise, you’ll get an error message.

Click Timeline and a drop-down list appears. The options in the drop-down list are Standard Preview, Local and all other publish destinations.

• Select a publish destination from the drop-down list to see all the versions of the asset published to it. Filtering of revisions is based on the date and time that the revisions were published to the selected publish destination.

• Local lets you access changes in the management system, even the ones that are not published. Filtering of revisions is based on the revision creation date.

• Use Standard Preview to go back to the normal preview mode.

1. Click Timeline in the asset’s toolbar. The drop-down list with the options to select appears.
2. Select the publish destination to which the asset was published.
3. Click the date in the asset’s toolbar to open the Date Picker. Set the date by selecting the month, year, time and day.

   The asset as it was at on the selected date and time appears.

   This functionality will work only if Timeline was enabled, the asset was published, and revision tracking was enabled for the corresponding asset types on the selected date and time.

1. From the Contributor interface, select the site containing the assets you want to disassociate.
2. Find and open the asset from which you want to disassociate one or more assets.

   A tab opens displaying the Edit view of the asset in either Form View or Web View.

3. Remove an asset from the list of associated assets:

   • If you are working in Form View, navigate to the field representing the asset's associations and click the Delete (X) button next to each asset you want to disassociate.

   • If you are working in Web View and you want to remove an asset from a slot representing a single-valued association, click the slot containing the asset you want to disassociate. In the slot's toolbar, click the X button.

   • If you are working in Web View and you want to remove an asset from a multi-valued slot, do the following:

     • Click the multi-valued slot.

       The slot's toolbar opens.

     • In the slot's toolbar, click the Manage icon.

       The Manage Slot Content dialog opens.

       Figure 6-49 Manage Slot Content Dialog

       
       Description of "Figure 6-49 Manage Slot Content Dialog"

     • Click the X next to the asset you want to remove.

     • Click Save.

   WebCenter Sites removes the asset from the association field.

4. When you are finished, click the Save icon in the asset's toolbar.
5. To inspect the asset, click the Inspect icon in the asset's toolbar.

   The tab displays the Inspect view of the asset. You cannot modify the asset in its Inspect view.

1. From the Contributor interface, select the site containing the asset you want to designate a parent asset for.
2. Do one of the following:

   • Begin creating an asset:

     • For instructions on creating assets in Form View, see Creating an Asset in Form View.

     • For instructions on creating assets in Web View, see Creating an Asset in Web View.

   • Edit an existing asset:

     • For instructions on editing assets in Form View, see Editing Assets in Form View.

     • For instructions on editing assets in Web View, see Editing Assets in Web View.

   A tab opens displaying the asset's Create or Edit view in either Form View or Web View.

3. In the asset's Create or Edit view, locate the association field.

   Note:

   If you are working in Web View, the association field may be displayed as a slot. If you do not see a slot that accepts a parent asset, stop here. The layout (template) assigned to the asset is not coded to display this type of field. To assign the asset to a parent, you must switch to Form View by clicking the Mode switch in the asset's toolbar.

4. Find the parent asset you want to designate as the parent of the asset with which you are working.

   • In the navigation pane, select the Content Tree bar.

   • In the Content Tree, expand the nodes to expose the parent assets related to each node.

5. Designate the parent asset. For example, if you are working in Form View, use the drop-down list in the Category field to select the parent asset you want to designate as the parent of the asset you are working with.

   Note:

   The type of field you see depends on the configurations your developers made to the asset's definition. In this example, a parent asset is being designated for an Article asset. In the avisports sample site, the field in which you designate a parent asset is a drop-down list. In the FirstSite II sample site, the field in which you designate a parent asset is a drag and drop field.

   WebCenter Sites associates the asset with the selected parent assets. The field displays the name of the associated parent asset.

6. When you are finished, click the Save icon on the asset's toolbar.

When working with assets, you can organize them in groups and place them in a specific order. If you are a marketer and the Collection asset type is enabled for the site with which you are working, you can create lists of assets related to other assets in some way based on context, or lists of asset that change based on some variable, such as the current date, or time of day. You might also want to deliver different groups of assets depending on the demographic data of your visitors. In such cases, you would use Collection and Recommendation assets.

For information about working with grouped assets, see the following topics:

• Working with Collections

• Building a Collection

• Working with Recommendations

This section contains prerequisite steps and instructions for linking two assets, as follows:

• Creating a link to another asset

  You may have two assets—article assets, for example—with related content you want to join by a link. Working in the main article, you would use the Add asset link icon on the CKEditor toolbar to insert a link to the related article. When site visitors access the main article's content, they can click the inserted link to render the related article's content.

• Linking two assets by inclusion

  A commonly performed CM operation is to insert previewable content from one asset into another asset, but without manually copying the content. Instead, the content is inserted by reference, so that it can be dynamically updated at the insertion point when the target asset (the source of content) is modified.

  In this scenario, you would use the Include Asset icon in the CKEditor toolbar to insert the asset, whose previewable content is then rendered dynamically at the insertion point.

  When using Include Asset, you are actually inserting a link to the target asset, but rendering the link in the form of the target asset's previewable content. The link persists after the target asset is included. As a result, the content is not editable at the insertion point, but is refreshed when the target asset (the source of content) is modified. To view refreshed content, you must refresh the referring asset by clicking the Refresh icon in the referring asset's toolbar.

The extent to which these capabilities are available to you depends on how your site designers have implemented them as part of the custom asset design. For example, the Article asset type that ships with the avisports sample site is configured with a CKEditor in its Body field. Therefore, the Body field supports the types of links described above.

Before linking assets, you must verify that they can be linked. Use this section as a checklist.

Two assets are involved in this procedure (both must be on the same site):

• The referring asset (in which you create the link to the target asset)

• The target asset (which is rendered when the link is clicked)

The prerequisites for the referring asset area s follows:

• The referring asset must display the CKEditor in the field where you will place the link. By default, CKEditor is not displayed automatically when the asset's Edit view opens. To display the CKEditor, click the field. If the CKEditor does not appear, then the field is not CKEditor enabled and the assets cannot be linked. Contact your system administrator to have the field enabled.

• If you intend to publish the referring asset, the asset must be previewable, including the field where you will place the link. (Ensure that the referring asset can be rendered by a template listed in the asset's Template field. For instructions about previewing assets, see Previewing Assets.)

This is the prerequisite for the target asset:

• The target asset must be previewable and readily available for linking (ensure that the target asset can be rendered by a template listed in the asset's Template field).

Optionally, the target asset should be readily available for linking. One way to ensure this is to place the target asset in the Bookmarks node, located in the My Work tree in the navigation pane. See Bookmarking Assets and Finding Bookmarked Assets.

1. Open the referring asset in its Edit view.
2. Insert the link to the target asset:

   • In the navigation pane, click the My Work bar.

   • In the My Work tree, navigate to and expand the Bookmarks node.

     A list of bookmarked assets opens underneath the Bookmarks node.

   • In the CKEditor-enabled field of the referring asset, select the text you want to link. Alternatively, you can enter new text anywhere in the field and then select it.

     To work more comfortably, you can maximize the CKEditor to fill your workspace. Click the Maximize icon on the CKEditor toolbar.

   • On the CKEditor's toolbar, click the Add asset link icon .

     The Insert Embedded Link dialog opens.

     Figure 6-51 Insert Embedded Link Dialog

     
     Description of "Figure 6-51 Insert Embedded Link Dialog"

   • Select a target asset from the Bookmarks node in the My Work tree, and then drag and drop it into the field of the Insert Embedded Link dialog.

     Note:

     If you did not bookmark the image, you can use the search feature to find the image.

     The Insert Embedded Link dialog displays the layouts (templates) available to be assigned to the target the asset.

   • Select a layout (template) to assign to the target asset.

     The layout (template) you select renders the target asset when the link is clicked.

   • In the Wrappers field, select the wrapper with which you want to render the target asset.

   • (Optional) In the Link Anchor field, provide a secondary link.

     If the primary link to the target asset is broken in some way, the secondary link is used instead.

   • In the Link Text field, verify the text you selected to be the link. If necessary, edit the text.

   • If the Template Arguments section displays the Name and Value menus, you can use them to set properties for the target asset. Select the parameters that you need (one at a time), enter a value, and click Add.

     Note:

     The Template Arguments section is enabled only if developers have configured parameters for the template that is assigned to the target asset. Otherwise, the Template Arguments section displays the message No arguments defined for template Name.

   • Click Apply.

   • Click OK to save the link.

     The Insert Embedded Link dialog closes, and the CKEditor field displays the linked text which is underlined and surrounded by a blue border.

3. Right-click the linked text to open its context menu. From the context menu you can:

   • Cut Linked Asset

   • Copy Linked Asset

   • Edit Properties

   • Remove Linked Asset

     Note:

     The Remove Linked Asset option removes the link function, but not the text of the link. To restore the link function, press Ctrl+Z until the underline and blue border re-appear.

4. Save the referring asset:

   • If you expanded the CKEditor, click the Maximize icon to collapse the CKEditor and view the entire asset.

   • In the referring asset's toolbar, click the Save icon.

5. Test the link by previewing the referring asset:

   • In the referring asset's toolbar, click the Preview icon.

   • Click the link to display the target asset.

1. Open the referring asset in its Edit view.
2. Include the target asset:

   • In the navigation pane, click the My Work bar, and then expand the Bookmarks node.

     A list of bookmarked assets opens underneath the Bookmarks node.

   • In the CKEditor-enabled field of the referring asset, place your cursor at the point where you want to include the previewable content of the target asset.

     To work more comfortably, you can maximize the CKEditor to fill your workspace. Click the Maximize icon on the CKEditor toolbar.

   • On the CKEditor's toolbar, click the Include Asset icon .

     The Insert Included Asset dialog opens.

     Figure 6-52 Insert Included Asset Dialog

     
     Description of "Figure 6-52 Insert Included Asset Dialog"

   • Select the target asset from the Bookmarks node, and then drag and drop it into the field of the Insert Included Asset dialog.

     Note:

     If you did not bookmark the image, you can use the search feature to find the image.

     The Insert Included Asset dialog displays the layouts (templates) available to be assigned to the target asset.

   • Select a layout (template) to assign to the target asset.

     The layout (template) you select renders the target asset at its insertion point in the referring asset.

   • If the Template Arguments section displays the Name and Value menus, you can use them to set properties for the included asset. Select the parameters that you need (one at a time), enter a value, and click Add.

     Note:

     The Template Arguments section is enabled only if developers have configured parameters for the template that is assigned to the included asset. Otherwise, the Template Arguments section displays the message No arguments defined for template Name.

   • Click OK.

     The Insert Included Asset dialog closes, and the target asset's previewable content is rendered within the referring asset by the layout (template) you selected.

     Note:

     If you click the included asset, all of its content is selected. You cannot select its individual pieces of content. The content is editable only in the target asset (the source of content).

     When the target asset is edited, the included content in the referring asset is automatically updated, but not in real time. To view an update, you must refresh the referring asset.

3. You can now work with the included asset as follows:

   • Right-click the included asset to open its context menu. From the context menu you can:

     • Cut Included Asset

     • Copy Included Asset

     • Edit Properties

     • Remove Included Asset

   • To resize the included asset or view its properties, double-click the included asset. When you double-click the asset, a properties window opens. You can adjust the size and alignment of the asset from the properties window.

4. Save the referring asset:

   • If you expanded the CKEditor, click the Maximize icon to collapse the CKEditor and view the entire asset.

   • In the referring asset's toolbar, click the Save icon.

5. Verify that the included asset is properly rendered by clicking the Preview icon, in the referring asset's toolbar.

Company logos (and other images) are often used as links to various types of content: news about the company, products and services offered by the company, and so on. WebCenter Sites enables you to include an image asset in an asset's CKEditor-enabled field, and then link the image to another (target) asset. Clicking the image renders the target asset's previewable content.

This section contains prerequisite steps and instructions for linking two assets through an image asset. Before continuing with the rest of this section, determine whether you will be including the image from the Bookmarks node (located in the navigation pane, in the My Work tree).

You can perform linking through an image from the Bookmarks node using CKEditor. In the CKEditor enabled field of the asset you are working with, you may want to include an image asset that you have bookmarked. From the CKEditor toolbar, you can use the Include asset icon to include the image in the field. Use the Add asset link icon to link the included image to another asset.

1. Find the referring asset (in which you specify a URL) and open its Edit view:

   • In the Search field, enter your search criteria (if any) and then click the magnifying glass button.

   • In the search results list, navigate to and right-click the asset you want to open. In the context menu, select Edit.

     Note:

     If you are creating a new referring asset, you can start this procedure in the asset's Create view. However, to ensure against possible loss of any existing content, save the asset and then open its Edit view.

2. Navigate to the field in which you want to place the link. Click the field to ensure it displays the CKEditor.

   Note:

   By default, CKEditor is not displayed automatically when the asset's Edit view opens. Click the field to display the CKEditor. If the CKEditor does not appear, then linking is not supported in the field. Contact your system administrator to have the field enabled with CKEditor.

3. In the CKEditor-enabled field, select the text you want to link. Alternatively, you can type new text anywhere in the field and select it.

   To work more comfortably, you can maximize the CKEditor to fill your workspace. Click the Maximize icon on the CKEditor toolbar.

4. On the CKEditor toolbar, click the Link icon .

   The Link dialog opens.

   Figure 6-53 Link Dialog

   
   Description of "Figure 6-53 Link Dialog"

   • In the Link Type field, select URL.

   • In the URL field, enter the URL of the website to which you want to link.

   • Click OK to convert the selected text to a link.

     The Link dialog closes, and the linked text is underlined in the field.

5. To make adjustments to the link, right-click the link to open its context menu. From the context menu you can:

   • Cut

   • Copy

   • Edit Link

   • Unlink

     Note:

     The Unlink option removes the link function, but not the text of the link. To restore the link function, press Ctrl+Z until the text is underlined.

6. Save the referring asset:

   • If you expanded the CKEditor, click the Maximize icon to collapse the CKEditor and view the entire asset.

   • In the referring asset's toolbar, click the Save icon.

7. View and test the link.

   • In the referring asset's toolbar, click the Preview icon.

   • In the preview of the referring asset, click the link to open the corresponding web page in a browser window.

1. From the Contributor interface, select the site containing the website navigation you want to copy.
2. In the navigation pane, click the Site Tree bar.

   The pane displays the Site Tree.

3. In the Site Tree, expand the site plan whose navigation (placed Pages) you want to copy by clicking the plus sign displayed next to the site plan.
4. In the expanded site plan, right-click the highest-ordered Page in the hierarchy from which you want to copy the navigation. In the context menu, select Copy Site Navigation.

   Figure 6-59 Copy a Site Plan's Site Navigation (Placed Pages)

   
   Description of "Figure 6-59 Copy a Site Plan's Site Navigation (Placed Pages)"
5. Navigate to the site plan under which you want to paste the copied navigation and expand its hierarchy by clicking the plus sign next to it.
6. Right-click the site plan node (or a placed Page under the site plan node) and select Paste Site Navigation.

   Figure 6-60 Paste a Site Plan's Site Navigation Under Another Site Plan Node

   
   Description of "Figure 6-60 Paste a Site Plan's Site Navigation Under Another Site Plan Node"
7. In the confirmation dialog, click Yes.

   The Page and all of its sub-level Pages are placed under the site plan node (or under a placed Page in the site plan). For example, if you copied the Home Page from the Default site plan node and pasted it directly under the Touch site plan node, the Home Page and all of its sub-level Pages are placed under the Touch site plan node.

   Figure 6-61 Navigation from the Default Site Plan Pasted Under the Touch Site Plan

   
   Description of "Figure 6-61 Navigation from the Default Site Plan Pasted Under the Touch Site Plan"
8. Edit the Pages you pasted under the site plan. See Editing Assets in Form View and Editing Assets in Web View. If you are editing the content for a mobile site plan, see Editing Assets in the Context of a Mobile Device.
9. Preview the changes you made to the content of the site plan. See Previewing Assets. To preview the content in the context of a mobile device, see Previewing Assets in the Context of a Mobile Device.
10. Approve the site plan for publishing. See Approving a Site Navigation for Publishing.

Each asset can have only one translation in each available language. For example, When a Canadian French translation of an asset exists, you cannot create another Canadian French translation within the same multilingual set.

To create a translation of an asset, you must do the following:

1. Select the target language of the translation. WebCenter Sites does the following:

   • Creates a copy of the source asset.

   • Sets the target language of the copy according to your selection.

   • Links the copy to the master asset and marks the copy as a translation of the master. If this is the first translation of the asset, a multilingual set is created and the source asset is designated as the master.

2. Translate the source content and store the translated content in the translation asset.

3. (Optional) Translate the assets associated with the source asset and associate the translated versions with the translation of the source asset. Table 6-2 provides on how asset relationships are handled when you create translations of assets.

   Table 6-2 Types of Asset Relationships

   Relationship Type	Behavior
   Asset Associations	When you create a translation of an asset that contains associations, all assets associated with the source asset are automatically associated with the translation. You then have the choice to translate the associated assets and associate the translated versions with the translated parent asset.
   Static Lists Recommendations	When you create a Static Lists recommendation in a new locale, the new Recommendation asset retains the member assets of the source asset. You then have the choice to translate the member assets and place the translated versions in the new Recommendation asset, replacing the member assets carried over from the old collection.
   Asset-Type Attributes	When an asset containing associations through asset-type attributes is translated, all assets associated with the source asset are automatically associated with the translation. You then have the choice to translate the associated assets and associate the translated versions with the translated parent asset.
   Embedded Links	Embedded links are not affected. When an asset containing embedded links is translated, you must manually update the links to point to the corresponding translations of the linked content (if they exist).

See Associating Assets.

1. From the Contributor interface, select the site containing the asset whose locale designation you want to set or change.
2. Find and open the asset.

   A tab opens displaying the Inspect view of the asset (in either Form View or Web View).

3. Set or change the asset's locale designation:

   • If the asset opens in Web View, switch to Form View by clicking the Mode switch in the asset's toolbar.

   • In the asset's toolbar, click the Edit icon.

   • Switch to the Metadata section of the form by clicking Metadata in the form section selector.

   • In the Locale drop-down list, select a locale.

4. In the asset's toolbar, click the Save icon.

   The asset is now assigned to the selected locale.

5. Inspect the asset. Do one of the following:

   • In the asset's toolbar, click the Inspect icon.

   • In the menu bar, select Edit, then select Inspect.

   The tab displays the Inspect view of the asset in Form View. When you inspect an asset, you cannot modify its content.

6. (Optional) If your next step is to create a translation of the asset, proceed to Creating a Translation of an Asset.

1. From the Contributor interface, select the site containing the asset you want to translate.
2. Find and open the asset.

   A tab opens displaying the Inspect view of the asset (in either Form View or Web View).

3. If the asset opens in Web View, switch to Form View by clicking the Mode switch in the asset's toolbar.
4. Switch to the Metadata section of the form by clicking Metadata in the form section selector.
5. Set the target language of the translation. In the Translations field, select the Translate link in the Action column next to the locale to which you want to translate the asset.

   Figure 6-62 Translations Field in the Metadata Section of an Asset's Form

   
   Description of "Figure 6-62 Translations Field in the Metadata Section of an Asset's Form"

   Note:

   If the Translations field is not displayed, stop here. You do not have the permissions to translate the asset, or your site only has one locale set up. If you have questions about locales or your permissions, contact your WebCenter Sites administrator.

   A new tab opens displaying the translated asset's content entry form. The tab displays the translated asset's name as Translation of (new locale) Asset Name_randomly generated number.

   If the administrator configured the asset type such that all new assets of that type are placed into workflow upon creation, the Choose Assignees dialog opens.

   Select at least one user for each required role and click Set Assignees. Any of these users can complete the next step in the workflow process. For more information, see Participating in Workflow.

6. In the Name field of the translation's content entry form, replace the asset's system generated name with a name that uniquely identifies the new asset as a translation of the source asset.

   Note the following conventions when naming the asset:

   • The name must contain alphanumeric characters. The maximum character limit in the Name field is 64 bytes. Characters that exceed 64 bytes get truncated and a message stating this is displayed.

   • The following characters are not allowed: single quote ('), double quote ("), semicolon (;), colon (:), question mark (?), percent sign (%), less-than sign (<), greater-than sign (>), and backslash (\).

   • The name can contain spaces, but cannot start with a space.

7. Translate the asset as follows:

   • For each field, replace the copied content with an appropriate translation. For details on filling in the fields in the form, see Creating an Asset in Form View.

     Save your work as you go. Click the Save icon to save your progress as you work on the asset. When you click the Save icon, WebCenter Sites commits the changes to the database and keeps the asset open in its Edit view so that you can keep working.

     If any of the fields or form sections are unfamiliar to you, consult your developers or WebCenter Sites administrator.

   • Select the next section in the form section selector and fill in the fields as necessary. Continue until you have populated all required sections (marked with an asterisk).

8. In the asset's toolbar, click the Save icon.

   WebCenter Sites saves the asset to the database, unless:

   • You have left out one or more required fields in one or more sections.

   • An entry or selection you have made in one or more sections is not permitted.

   If either of these conditions is true, WebCenter Sites displays an error message indicating the offending fields. Correct the errors, then save the asset.

9. In the asset's toolbar, click the Inspect icon.

   The tab displays the Inspect view of the asset in Form View. When you inspect an asset, you cannot modify its content.

10. (Optional) If the asset is not preassigned to a workflow and you want to use the workflow feature, you can assign the asset to a workflow process as described in Using Workflow Functions.
11. (Optional) To see how the asset would look if it were published, preview it. When you are finished previewing the asset, click the Go Back icon in the asset's toolbar.
12. Determine which associated assets have to be translated into the target language.

    Note:

    When you create a translation of an asset, the assets associated with the source asset are automatically associated with the translation asset.

    • In the Content section of the form, navigate to the field (or fields) displaying the associated assets.

    • Review the assets associated with the translated asset and determine which ones have to be translated.

      Depending on the nature of the associated assets, you may want to translate them and associate the translated versions with the translation asset you created in the previous steps. For example, an image depicting a product might not require a localized version, but a data sheet for the product must be translated manually.

      For information about how WebCenter Sites handles asset relationships with respect to multilingual assets, see Table 6-2.

    • (Optional) If you determined that one or more assets associated with the translation asset have to be translated, translate those assets by repeating this procedure, then associate the translated versions with the translation asset. See Associating Assets.

1. From the Contributor interface, select the site containing the asset whose translations you want to view.
2. Find and open the asset whose translations you want to examine.

   A tab opens displaying the Inspect view of the asset (in either Form View or Web View).

3. If the asset opens in Web View, switch to Form View by clicking the Mode switch in the asset's toolbar.
4. Switch to the Metadata section of the form by clicking Metadata in the form section selector.
5. Examine the contents of the Translations field. If a translation in a given language exists, the name of the translation asset is displayed next to that language.

   Figure 6-63 Translations Field Showing the Master Asset and Translation Assets

   
   Description of "Figure 6-63 Translations Field Showing the Master Asset and Translation Assets"

   Note:

   If the Translations field does not show the name of a translation asset next to a language, the asset has not yet been translated into that language. You can translate the asset by following the steps in Creating a Translation of an Asset.

6. (Optional) To open a specific translation of the asset for viewing, in the Translations field, click the name of the translation asset.

1. From the Contributor interface, select the site containing the multilingual set whose master asset you want to change.
2. Find and open the asset whose translations you want to examine.

   A tab opens displaying the Inspect view of the asset (in either Form View or Web View).

3. If the asset opens in Web View, switch to Form View by clicking the Mode switch in the asset's toolbar.
4. Switch to the Metadata section of the form by clicking Metadata in the form section selector.
5. In the Translations field, select the Make Master link in the Action column of the translation asset you want to make the master of the multilingual set.

   The tab displays the Inspect view of the new master asset in Form View.

1. From the Contributor interface, select the site containing the asset for which you want to create a vanity URL.
2. Find and open the asset for which you want to create a vanity URL. Do one of the following:

   • Search for and open the asset for which you want to create a vanity URL.

   • If you previously bookmarked the asset, open it from the Bookmarks node in the My Work tree.

   A tab opens displaying the Inspect view of the asset (in either Form View or Web View).

3. Access the asset's Edit view in Form View:

   • If the asset opens in Web View, switch to Form View. In the asset's toolbar, click the Mode switch.

   • In the asset's toolbar, click the Edit icon.

     The tab shows the Edit view of the asset in Form View.

4. In the form section selector, select URL.

   The URL section of the form opens.

   Figure 6-64 URL Section of a Content Entry Form

   
   Description of "Figure 6-64 URL Section of a Content Entry Form"
5. Create a new vanity URL for the asset by filling in the following fields and clicking Add:

   • URL: Enter a path for the vanity URL you are creating for the asset. For example, skiing/article.

     Note:

     You must create a unique path for the vanity URL. WebCenter Sites does not allow different assets to share the same vanity URL path.

   • Host: This field is shown only if your administrator or developers configured a root (base) URL for assets of this type in the Admin interface. Use this field to select the root (base) URL.

   • Device Group: If your site is configured to support device groups, select a device group to designate this vanity URL as the URL to use when a visitor accesses the asset from a mobile device associated with the selected device group.

     See Working with Mobile Device Content.

   • Template: Select the layout with which to render the asset on the website.

     If your developers have defined arguments for the template you selected, those arguments are displayed to the right of the Template field. Select or enter values for the arguments.

   • Wrapper: This field is shown only if your site has a wrapper. Select the wrapper for your site.

   The vanity URL is added to the table at the bottom of the form.

   Figure 6-65 Vanity URL Section of the Form

   
   Description of "Figure 6-65 Vanity URL Section of the Form"
6. Save the asset by doing one of the following:

   • In the asset's toolbar, click the Save icon.

   • In the menu bar, select Content, then select Save.

7. Preview the asset in a new window. In the menu bar, select View, then select Preview in New Window.

   If the template that is rendering the preview of the asset matches the template selected for the vanity URL, the browser's address bar shows that the vanity URL you created is rendering the preview of the asset.

8. Approve the asset for publishing. See Performing Approval Tasks.

   When the asset is published, the vanity URL that you defined for that asset is used to render it on the website.

1. From the Contributor interface, select the site containing the asset whose vanity URL you want to view.
2. Find and open the asset whose vanity URL you want to view.

   A tab opens displaying the Inspect view of the asset (in either Form View or Web View).

3. In the asset's Inspect view, click the URL section of the form section selector.

   The URL section of the asset's form opens.

   • If the asset is not assigned any vanity URLs, the URL section of the form shows the message No Asset URLs Found.

   • If a vanity URL has been created for the asset (auto-generated or custom), the URL section of the asset's form looks similar to Figure 6-66.

     Figure 6-66 Vanity Asset URLs Displayed in the URL Section of an Asset's Form

     
     Description of "Figure 6-66 Vanity Asset URLs Displayed in the URL Section of an Asset's Form"

   • If a Blob (File) URL has been created for the asset's associated file, the URL section of the asset's form looks similar to Figure 6-67:

     Figure 6-67 Blob (File) URL Displayed in the URL Section of an Asset's Form

     
     Description of "Figure 6-67 Blob (File) URL Displayed in the URL Section of an Asset's Form"
4. To view the details of the URL (template, wrapper, device group, and so on) click View More. Click View Less to collapse the details of the URL.

1. From the Contributor interface, select the site containing the asset whose vanity URL you want to manage.
2. Find and open the asset whose vanity URL you want to edit or delete.

   A tab opens displaying the Inspect view of the asset (in either Form View or Web View).

3. Access the asset's Edit view in Form View:

   • If the asset opens in Web View, switch to Form View. In the asset's toolbar, click the Mode switch.

   • In the asset's toolbar, click the Edit icon.

     The tab shows the Edit view of the asset in Form View.

4. In the form section selector, select URL.

   The URL section of the form opens.

5. Navigate to the URL.
6. To edit the vanity URL defined for an asset, click Change Status next to the URL you want to edit.

   Figure 6-68 Edit a Vanity URL

   
   Description of "Figure 6-68 Edit a Vanity URL"

   In the HTTP Status drop-down list, select an HTTP status:

   HTTP Status	Description
   200	Standard response for a successful HTTP request. The visitor is directed to the requested web page to which the vanity URL points.
   301	The web page has been moved permanently. This and all future requests are directed to the URL defined in the Redirect To field.
   302	Temporary redirect. The visitor is redirected to a temporary web page (for example, a web page containing content that is only available for a month) defined in the Redirect To field.

   In the Redirect To field, enter a URL that visitors are redirected to when they attempt to access the asset from the vanity URL. If another vanity URL is available for this asset, you can select to redirect the visitor to that URL.

   Click Apply.

   If you changed the HTTP Status of the URL, the change is reflected in the Status column of the table.

   Figure 6-69 Redirected Vanity URL

   
   Description of "Figure 6-69 Redirected Vanity URL"
7. To delete a vanity URL defined for an asset, click Delete (located in the Action column of the table) next to the URL you want to delete.

   Note:

   If you changed the status of a URL to 302 and redirected it to the URL you want to delete, you cannot delete the URL until its association to the redirected URL is removed –that is, change the status of the redirected URL back to 200.

8. To save the asset, do one of the following:

   • In the asset's toolbar, click the Save icon.

   • In the menu bar, select Content, then select Save.

9. Preview the asset in a new window. In the menu bar, select View, then select Preview in New Window.

   • If you edited the vanity URL, the browser's address bar shows the edited vanity URL that is pointing to the preview of the asset.

   • If you deleted the vanity URL, the browser's address bar shows the URL assigned to the asset by WebCenter Sites.

10. Approve the asset for publishing. See Performing Approval Tasks.

    When the asset is published, the changes you made to the asset's URL are reflected on the website.

WebCenter Sites provides a system by which you can set access permissions to assets that are not part of a workflow process. For such assets, you can create policies and, within them, define which roles have permissions to perform which functions on assets. For example, a policy for the Copy function can specify which roles are allowed to copy an asset. A different policy for the Copy function can specify which roles are denied the ability to copy an asset. For flex assets, inheritable policies can be set on parents, meaning that the policies are inherited by the children.

Functions that can be performed on assets, by default, are the following: checkout, copy, edit, delete, rollback, share, approve, and build. (For definitions of the functions, see Determining Function Privileges in Administering Oracle WebCenter Sites.)

All of the above-listed functions are defined in the wcs_properties.json file, as values of the property xcelerate.authorizefunction.

Access permissions serve a three-fold purpose:

• Extend the workflow function privileges system, making it possible to set permissions for assets when they are not in workflow.

• Introduce functions (authorize, inspect, and preview) for viewing the contents of assets that are not in workflow.

• Introduce a hierarchical permission inheritance model for assets that are not in workflow.

Setting access permissions means creating a policy for an asset by specifying which roles can perform which functions on the asset.

There are several ways to set access permissions on assets:

• Using the Contributor interface to set permissions on individual assets. See Setting Access Permissions from the Contributor Interface.

• Using the Admin interface to set permissions on individual assets. See Setting Access Permissions from the Abmin Interface in Administering Oracle WebCenter Sites.

• Using the Property Management Tool, in the Admin interface, to set permissions on all assets at one time in the wcs_properties.json file. See Setting Access Permissions from Property Files in Administering Oracle WebCenter Sites.

1. In the Contributor interface, find and open the asset for which you want to set access permissions. See Performing a Simple Search.
2. In the menu bar, select Content and then select Access Permissions.

   The Access Permissions form opens.

3. Select a radio box, click View by role or View by function. In this example, View by function is selected.

   Note:

   In this procedure, View by function is used, which allows you to select a function and then specify the roles that are granted or denied permission to perform it. If you select View by role, the order is reversed: you will have to select the role first, then specify the functions it is granted or denied.

4. Select a function.

   When you select a function, roles that can perform the function are shown in the Inherited list box. Inherited refers to the permissions policy that the asset inherits from its parent, or its parent's parent, and so on, depending on which asset in the hierarchy has a policy.

5. Select a role (or roles) to which you will deny or grant the permission to perform the function. (To select a block or roles, Shift-Click the beginning and end of the block. To select non-adjacent roles, Ctrl-Click each role.)
6. Select either Grant or Deny to allow or forbid the role(s) to perform the function:

   • Grant explicitly allows the selected roles to perform the selected functions on the specific asset. All other roles are denied permissions to perform the selected function on that asset unless explicitly granted permission.

   • Deny explicitly forbids the selected roles to perform the selected function on the specific asset. All other roles are denied permission to perform the selected function on that asset unless explicitly granted permission.

   • Selecting neither Grant nor Deny leaves the roles in the Inherited list box to indicate that access permissions are inherited.

7. Repeat steps 4 to 6 for each function and role that must be granted or denied permission to perform the selected function on the specific asset.
8. Click Save when finished.

   Users who now access this asset can perform only the functions that their roles allow.