Restricting Time Entry on Project Tasks
You can decide who’s allowed to enter time transactions and how they do it.
Restrict time entry and expense entry on a project to only people associated with the project.
To restrict time entry on project records:
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Go to Lists > Relationships > Projects.
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Click Edit next to the Project you want to restrict.
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On the Project record, click the Preferences subtab.
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Check the Limit Time and Expenses to Resources box to restrict time entry against this project. When you check this box, only assigned resources can enter time for this project's tasks and enter expenses for the project.
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Click Save.
For information about how to assign resources to projects, see Assigning Project Resources.
Role Restrictions
You can choose to restrict time entry for a role so people can only enter time for themselves or their subordinates using role management. Time should be tracked primarily from the Employee Center role or a role with similar time restricted permissions. Implementing this best practice maintains approval and status preferences.
Only Administrators can edit roles to restrict time entries.
Restrict time entry for a role:
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Go to Setup > Users/Roles > Manage Roles.
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Click Customize next to the role you want to restrict.
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Enter a new name for the restricted role.
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On the Role page, in the Employee Restrictions field, select self and subordinates only.
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Click Save.
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Repeat steps 2 through 5 for each role you want to restrict from being able to enter time for every employee.
You must update your employee records to assign the restricted roles. For more information, see Assigning Roles to an Employee.
For customized roles, other areas of NetSuite may be restricted based on your settings. For more information, see Setting Employee Restrictions.