1. Accounting
  2. Banking
  3. Checking
  4. Writing Checks
  5. Voiding a Check

Voiding a Check

The Write Checks transaction lets you issue a check to pay an expense or record a non-check transaction if you don't use Accounts Payable. For information about writing checks in NetSuite, see Writing Checks.

When you write a check, the amount posts to the journal account affected by the payment. When you void the check, the selected journal account is impacted by the voiding journal entry. For information about the GL impact from writing a check, see the Writing Checks subtopic in the Bank Transaction GL Impact help topic.

To void a check from a closed period, you need to reopen the period first.

Note:

You cannot void a range of checks at one time.

You can void a check with or without a reversing journal entry. To do this, you set the Void Transactions Using Reversing Journals preference (see Void Transactions Using Reversing Journals Preference):

Note:

If a transaction is still valid but needs changes, don't void it. Instead, unmatch or remove its cleared status, make your changes, then match or clear it again and reconcile.

To unmatch a transaction or remove its cleared status, see Undoing Submitted Transaction Matches and Undoing the Cleared Status of Submitted Transactions. To reconcile transactions, see Reconciling Transactions.

To void a check:

  1. Go to Transactions > Bank > Write Checks > List.

  2. Click the Edit link for the check you want to void.

  3. Click Void.

    If you're voiding this check with a reversing journal entry, the Voiding Journal page appears. Click Save.

    Note:

    If the Voiding Journal page doesn't appear but you want to void the check with a reversing journal entry, set the Void Transactions Using Reversing Journals preference. See Void Transactions Using Reversing Journals Preference.

    The system sets the check’s status to Voided and records a journal entry with the opposite amount to cancel the general ledger impact. For more information about creating a journal entry, see Making Journal Entries.

    If you void this check without a reversing journal entry, the system sets the status to Voided and the amount to zero. If the check was cleared, a confirmation window warns you that this may cause an account reconciliation issue, like an incorrect balance. The check becomes unreconciled if it was reconciled, and it's unmatched or has its cleared status removed. Click Cancel to stop or OK to void the check.

For information about voiding transactions, see Voiding Transactions.

Note:

If you need to cancel a vendor bill, see Canceling a Vendor Bill. Unlike checks, bills are cancelled rather than voided.

If you void a check without a reversing journal entry and the check was previously cleared, you need to reconcile the voided check. See Troubleshooting Reconciliation Issues.

To remove a voided check from the print queue,, edit the check and then clear the To Be Printed box.

Voided Check Scenarios

The following table outlines some scenarios where a check is voided in NetSuite and what action to take:

Scenario

Action to Take

You created and voided a check, but no check was delivered to or deposited by the vendor. The check and its reversing journal entry (if recorded) don't have a matching imported bank line.

Go to Transactions > Bank > Match Bank Data. Mark the voided check and its reversing journal entry (if recorded) as cleared. See Marking Transactions as Cleared.

Then, reconcile your transaction or transactions. See Reconciling Transactions.

You created and voided a check, but it was an ACH payment. The payment was sent, your account was debited, but it failed due to incorrect vendor bank info and was credited back to your account.

Go to Transactions > Bank > Match Bank Data. Match the voided check to the debit transaction, and the reversing journal entry to the credit transaction. See Matching Bank Data.

Then, reconcile your transactions. See Reconciling Transactions.

Related Topics

General Notices