New Fields on Subsidiary, Customer, and Vendor Records

The Advanced Localization Features SuiteApp adds several new fields to subsidiary, customer, and vendor records.

Note:

The fields will only be used by the ALF invoice, credit memo, proforma, sales order, or purchase order PDF/HTML templates. The templates do not automatically work with standard templates or other custom templates. For more information, see Setting Up the Advanced Localization Features Templates.

To access the Subsidiary record, go to Setup > Company > Classifications > Subsidiary and edit one of your existing subsidiaries. Fields added to this record are located under the Invoice Configuration subtab. To learn more, see Creating Subsidiary Records or Editing Subsidiary Records.

You can also use the Customize Document Template page to adjust the content of these fields for already existing subsidiaries. Go to Setup > Accounting >Customize Document Template and click the Subsidiary-specific Setup subtab.
To access the customer record, go to Lists > Relationships > Customers and either create a new customer or edit an existing one. Fields added to this record are located under the Invoice Configuration subtab. Use these fields to override any settings that newly-created customer records inherit from their assigned subsidiary.
To access the vendor record, go to Lists > Relationships > Vendors and either create a new vendor or edit an existing one. Fields added to this record are located under the Invoice Configuration subtab. Use these fields to override any settings that newly-created vendor records inherit from their assigned subsidiary.

List of Fields Added to the Subsidiary Record

Field	Description
Print VAT Summary in Base Currency	If you check this box, the VAT summary on the PDF printout of an invoice, credit memo, sales order, or purchase order issued in foreign currency will be printed in your base currency (that is, the currency selected for this subsidiary).
Print “Bill To” on Right (For Envelope Format)	By default, the “Bill To” (customer or vendor address) section is printed on the left side of invoices, credit memos, sales orders, or purchase orders. By checking this box, you can choose to print it on the right side instead (for this subsidiary). Change this setting depending on the type of envelopes used in individual countries.
Mark Documents as Copy or Duplicate	Use this box to allow marking printed invoices, credit memos, sales orders, and purchase orders as duplicates or copies. Each time you print an invoice, credit memo, sales order, or purchase order after its original has already been printed, the Duplicate mark appears on it. Similarly, if you print using the Print a PDF Copy button, the Copy mark appears on the printout. Leaving this box unchecked turns off this marking and hides the Print a PDF Copy button, while leaving all other functions unchanged. Box checked by default.
Print Note if There’s No Payment Discount	Use this box to add a note to be printed on your invoice if no payment discount is available for the payment. Box unchecked by default.
Hide Total Incl. VAT Column	Use this box to hide the Total incl. VAT (Gross Amount) column in the Item Detail section of printed documents created under the selected subsidiary. The selected value for this preference on a Subsidiary record will default into all newly created customer or vendor records that have this subsidiary set as a Primary subsidiary. Box unchecked by default.
Invoice/Credit Memo Notes	Enter any additional notes to be printed in the memo section of the printed invoice or credit memo. For example, you can highlight changes in contact or bank details or specify payment references. Text is not translated for the printout.
Sales Order Notes	Enter any additional notes to be printed in the Memo section on the sales order. You can describe any changes to the contact or bank details, or specify payment references. The notes will only appear on printed sales orders that use the ALF Sales Order PDF/HTML Template. Text is not translated for the printout.
Proforma Invoice Notes	Enter any additional notes to be printed in the Memo section on the proforma invoice. You can describe any changes to the contact or bank details, or specify payment references. The notes will only appear on printed proforma invoices that use the ALF Pro Forma invoice PDF/HTML Template. Text is not translated for the printout.
Purchase Order Notes	Enter any additional notes to be printed in the Memo section on the purchase order. You can describe any changes to the contact or bank details, or specify payment references. The notes will only appear on printed purchase orders that use the ALF Purchase Order PDF/HTML Template. Text is not translated for the printout.
Late Payment Note	Enter any notes regarding your late payment policy. Text is not translated for the printout.
Other Legal Info	Enter any additional information to be printed on your transaction. For example, this could be the legal information of your company’s tax registration. Text is not translated for the printout.
Managing Director	Enter the name of the managing director of your company (or subsidiary). If it is necessary to enter multiple names, separate them by commas.
Share Capital	Enter the value and the currency of your share capital (for example EUR 25 000).
SIC Code	Enter the Standard Industrial Classification (SIC). This is a four-digit code to identify the industry a company belongs to.
Transaction Bank Details	Use this field to assign a Transaction Bank Details record to this subsidiary. The content of this record will be used on printed transaction forms. If required, this value can also be modified at customer, vendor or transaction level. For more information, see Transaction Bank Details.
Default Invoice Language	Use this dropdown list to select a language that will become the default preferred language for every customer or vendor newly assigned to this subsidiary. This determines the language used on printed transaction forms. You can view (or manually change) each customer's preferred language on the Customer record. Use the Language dropdown menu under the Preferences subtab. Note: You cannot set preferred language on the vendor record.
Lock Invoice	Use this dropdown list to set the invoice locking level for this subsidiary. For more information, see Invoice Locking.
Company Registration Number	Use this field to enter a registration number for this subsidiary. For example, you can use the Chamber of Commerce registration number, SIRET, or HVB number. Do not enter the VAT registration number into this field. There is a separate field for it in the system. Note: This field is not located under the Invoice Configuration subtab (or any other subtab). You can find it among the main subsidiary fields (such as Name or Language).
Tax Type	Use this field to customize regional tax terminology, by choosing from any of the following tax types: VAT TAX GST

Field

Description

Print VAT Summary in Base Currency

If you check this box, the VAT summary on the PDF printout of an invoice, credit memo, sales order, or purchase order issued in foreign currency will be printed in your base currency (that is, the currency selected for this subsidiary).

Print “Bill To” on Right (For Envelope Format)

By default, the “Bill To” (customer or vendor address) section is printed on the left side of invoices, credit memos, sales orders, or purchase orders. By checking this box, you can choose to print it on the right side instead (for this subsidiary). Change this setting depending on the type of envelopes used in individual countries.

Mark Documents as Copy or Duplicate

Use this box to allow marking printed invoices, credit memos, sales orders, and purchase orders as duplicates or copies. Each time you print an invoice, credit memo, sales order, or purchase order after its original has already been printed, the Duplicate mark appears on it. Similarly, if you print using the Print a PDF Copy button, the Copy mark appears on the printout. Leaving this box unchecked turns off this marking and hides the Print a PDF Copy button, while leaving all other functions unchanged. Box checked by default.

Print Note if There’s No Payment Discount

Use this box to add a note to be printed on your invoice if no payment discount is available for the payment. Box unchecked by default.

Hide Total Incl. VAT Column

Use this box to hide the Total incl. VAT (Gross Amount) column in the Item Detail section of printed documents created under the selected subsidiary. The selected value for this preference on a Subsidiary record will default into all newly created customer or vendor records that have this subsidiary set as a Primary subsidiary. Box unchecked by default.

Invoice/Credit Memo Notes

Enter any additional notes to be printed in the memo section of the printed invoice or credit memo. For example, you can highlight changes in contact or bank details or specify payment references.