Editing Calculated Payroll Batches

When the calculation process finishes, the Payroll Batch status changes to Calculated. After a batch is calculated, you can perform several actions. After completing any of the following actions, you must recalculate the payroll batch:

• Add Employees – Click Add Employees to open the popup window and add employees to the batch as you did when you created the batch. For more information, see Adding Employees to a Payroll Batch.

• Change payment options – Click Payment Options to edit Check Date and the payment option boxes. For more information, see Selecting Payment Options for a Payroll Batch.

  Note:

  If you edit an individual paycheck to include a payment and then edit the payroll batch by disabling the related payment option, note the following. NetSuite removes from the paychecks only those items that are generated by the system. You must manually remove any items you manually enter. For example, you edit an employee paycheck to pay a commission, and then you recalculate the payroll batch. You then decide against paying commission in this payroll. You clear the Pay Commissions box and again recalculate the payroll batch. NetSuite removes all of the system-generated commission items from the paychecks, but leaves all of the manually entered commission items intact.

• Remove paychecks from the batch – On the Pending and Errors subtabs and the Paychecks and Net Pay subtabs, select the paychecks to remove and then click Delete Paychecks. (The Paychecks and Net Pay subtabs are on the Complete subtab.) For more information, see Removing Paychecks from a Batch.

• Bulk edit payroll items – On the Pending and Errors subtabs and the Paychecks and Net Pay subtabs, click Bulk Edit. In the popup window, select a payroll item, and edit values for multiple employees in the batch. (The Paychecks and Net Pay subtabs are on the Complete subtab.) For more information, see Editing Payroll Items in Bulk on a Payroll Batch.

• Edit an individual paycheck – On the Pending and Errors subtabs and the Paychecks and Net Pay subtabs, click Edit to open an individual paycheck and make changes. (The Paychecks and Net Pay subtabs are on the Complete subtab.) For more information, see Editing an Individual Paycheck from a Payroll Batch.

You can also complete the following actions, which do not require recalculation:

• Delete the entire batch – To delete the batch, from the Actions menu, select Delete.

• Access the account register – To open the register associated with the selected account, click the account.

General Notices