1. Country-Specific Features
  2. Spain Help Topics
  3. Spain-Specific SuiteApps
  4. Spain Localization
  5. SII – Immediate Supply of Information
  6. SII – Transaction Record Information

SII – Transaction Record Information

Note:

To access the Spain Localization SuiteApp documentation in Spanish of Spain (español de España), see Spain Localization.

If the SII is enabled in your account, you will have access to fields on the SII Reporting subtab of the transaction record. This section details these fields and the information within them that is used for the SII report generation process.

The following are the fields displayed on the transaction record for both sales and purchases:

Field

Description

Default Value

Field Type

SII Reporting Submission Status

Shows the current status of submitting your SII report to AEAT.

For more information, see SII Reporting Submission Status Types.

Pending Submission

Read-only

AEAT Error Message

Shows the error message contained in the response from AEAT regarding the SII report submission.

–

The value is sourced from the Invalid Submissions subtab on the SII - AEAT Response page. This field is only displayed if there is a response for the corresponding transaction on this page.

Read-only
Note:

If you make a copy of an existing transaction with the SII Reporting Submission Status field already set, this field will be reset to its default value Pending Submission.

For the following sales transactions, fill out the fields detailed below:

Note:

Make sure these fields are filled out before you generate your SII report. For more information about the report generation, see Generating Spain VAT Reports in the Spain Localization SuiteApp.

Field

Description

Default Value

Required Field

Type of Issued Invoice

Specifies one of the following types of issued invoices:

  • F1 – Standard invoices with businesses.

  • F2 – Simplified invoices.

  • R1–R4 – Standard invoices with businesses (refunds).

  • R5 – Simplified invoices (refunds).

If you leave the Customer Tax Reg. Number field on the transaction record empty, select F2 or R5 (refunds). Otherwise, this field may be required. The F2 invoice type can also be used for B2C transactions.

  • F1 for regular transactions.

  • R1 for refunds.

Y

Special Regime Key or Tax Significance on Issued Invoices

Specifies one of the following special regime key or tax significance types used on your issued invoices:

  • 01 – Operación de régimen general for general regime transactions.

  • 02 – Exportación for exports issued to foreign customers.

01 – Operación de régimen general

Y

Qualification Type of Taxable/Non-Exempt Transaction

Specifies the type of taxable/non-exempt transaction.

Note:

Beware that if you select S2 in this field, AEAT might only accept tax rates and tax amounts that are equal to zero.

S1 - No exenta - Sin inversion sujeto pasivo

Y

Tax Exemption Reason for Taxable and Exempt Transactions

Specifies the tax exemption reason of your taxable and exempt transactions.

–

N

Note:

If there are transactions exempt from taxation in your SII reports, this field may be required by AEAT.

Identification Type in the Country of Residence

Specifies the identification type of a customer/vendor in their country of residence.

NIF

Y

The field is disabled if the value in the Type of Issued Invoice field is F2 or F5.

For the following purchase transactions, fill out the fields detailed below:

Note:

Make sure these fields are filled out before you generate your SII report. For more information about the report generation, see Generating Spain VAT Reports in the Spain Localization SuiteApp.

Field

Description

Default Value

Required Field

Type of Received Invoice

Specifies one of the following types of received invoices:

  • F1 – Standard bills with businesses.

  • F2 – Simplified bills.

  • F5 – Imports (DUA)

    If you select this value, the DUA Number field on the SII Reporting subtab is automatically enabled.

    Note:

    This received invoice type is only available on bills and disabled on refund transactions, such as bill credits.

  • F6 – Supporting accounting documents

  • R1–R4 – Standard bills with businesses (refunds).

  • R5 – Simplified bill credits (refunds).

Note:

Beware that if you select F2 or R5 (refunds), AEAT may still require you to submit the information from the Vendor Tax Reg. Number field. The F2 invoice type can also be used for B2C transactions.

  • F1 for regular transactions.

  • R1 for refunds.

Y

DUA Number

DUA (Documento Único Administrativo) number is a reference number located in the DUA document provided by AEAT.

This field must be filled with a unique value and is only enabled if the value F5 is selected in the Type of Received Invoice field. Otherwise, it is unavailable.

Note:

Remember that you can only use a specific DUA number on a single bill. If you try to reuse a DUA number already used on a different bill, you will be asked to enter a unique value before being allowed to save the transaction. If you use API calls or custom scripts to create bills with duplicated DUA numbers, you will not be able to save these transactions either. If you copy a bill with a DUA number filled out, the bill will be copied without it.

-

This alphanumeric value must be filled out by the user.

Y

Special Regime Key or Tax Significance on Received Invoices

Specifies one of the following special regime key or tax significance types used on your received invoices:

  • 01 – Operación de régimen general for general regime transactions.

  • 09 – Adquisiciones intracomunitarias de bienes y prestaciones de servicios for intracommunity acquisitions of goods and services

  • 13 – Factura correspondiente a una importación (informada sin asociar a un DUA). for imports reported without a DUA association.

01 – Operación de régimen general

Y

Transaction Date

This date field specifies the date of your transaction. It can be equal to or different than the expedition date.

–

Y

Expedition Date

This date field specifies when your counterpart created the invoice in their billing system.

–

Y

Accounting Registration Date

This date field specifies when your invoice was entered in the accounting system. The Accounting Registration Date field and the period that you select on the Country Tax Report page are used to filter transactions included in your SII reports.

Current date

Y

Identification Type in the Country of Residence

Specifies the identification type of a customer/vendor in their country of residence.

NIF

Y

SII Reporting Submission Status Types

The table below details individual SII reporting submission status types:

Status Type

Description

Editable Field

Shown on SII – AEAT Response Page

Pending Submission

Default value shown before you select a transaction for an SII report generation.

N

N

Pending Correction

If you change details of a transaction previously marked as correct, you can manually change its status to Pending Correction. This ensures that it will be included in the next SII report generation.

N

N

Correct

Shown after a transaction selected for the SII report generation was submitted to AEAT and its corresponding response file was uploaded to the SII – AEAT Response page.

Successful submission

Y

If you change details of a transaction previously marked as correct, you can manually change its status to Pending Correction. This ensures that it will be included in the next SII report generation.

Y

On the Log History tab

Partially Correct

Unsuccessful submission

For more information about the type of error in your submission, hover over the information icon next to the status type in the Reporting Status table column on the Invalid Submissions tab.

N

Y

On the Invalid Submissions tab

Rejected

N

On the Invalid Submissions tab

Rejected After Resubmission

Shown after you changed some details about a transaction previously marked by AEAT as correct or partially correct and obtained new status after its resubmission.

N

On the Invalid Submissions tab

For a better understanding of individual AEAT status types, workflows and SII reports to which they relate, see the diagram below:

      SII – Registration Report Generate the report and upload the XML file for AEAT evaluation.       Upload XML received from AEAT on the SII – AEAT Response page.                                             Partially Correct Correct Correct Rejected         AEAT Status Type         Manual change of status to Pending Correction             SII – Correction Report Generate the report and upload the XML file for AEAT evaluation.                       Correct AEAT Status Type Rejected Partially Correct       Upload XML received from AEAT on the SII – AEAT Response page.                             NetSuite changes status to Rejected After Resubmission        

Related Topics

General Notices