In addition to viewing your personal events in your Home portal, you can also view portal events from selected portals all together in one place. This is referred to as calendar overlaying. In this way, all your important events are available in one location, your Home portal.

In a portal, if an Events page (or console) has been added, you can also add events to it. However, you can view personal events only in your Home portal.

See Where to View Events for more information about viewing events with or without calendar overlaying.

Through its tight integration with links, the events feature provides the opportunity to associate events with other WebCenter Portal assets. Linking enables you to associate documents, notes, announcements, discussions, and URLs with an event. You can create links from an event by editing the event and clicking the Links icon. For more information, see Working with Links Features.

Events also enables you to send mail messages about portal events to members of the portal. You can send mail from an event by editing the event and clicking the Send Mail icon. See About the Send Mail Feature for information about working with the Mail feature.

1. Navigate to the Home portal of the portal, and then to the page which contains your personal events (see Figure 28-3).
2. Click Login to Personal Calendar (Figure 28-6).

   In the Home portal, the Events view does not initially display the calendar of events from your personal calendar. Instead it displays a link prompting you to Login to Personal Calendar (Figure 28-6).

   Note:

   If you see the link Try Again instead of Login to Personal Calendar, there is a problem with the connection to the Microsoft Exchange Server. Contact your system administrator.

   Figure 28-6 Events View in Home Portal Before Logging In (Without Calendar Overlaying)

   
   Description of "Figure 28-6 Events View in Home Portal Before Logging In (Without Calendar Overlaying)"

   If you do not have a Microsoft Exchange calendar, or do not want to display personal events, but still want to view portal events in the Home portal, your portal manager can enable calendar overlaying (see Calendar Overlaying). Click Personal Events (Figure 28-7) and then click Continue (Figure 28-8).

   Figure 28-7 Personal Events Link on a Page in the Home Portal

   
   Description of "Figure 28-7 Personal Events Link on a Page in the Home Portal"

   Figure 28-8 Events View on a Page in the Home Portal (With Calendar Overlay Enabled)

   
   Description of "Figure 28-8 Events View on a Page in the Home Portal (With Calendar Overlay Enabled)"
3. In the External Application Login dialog that appears, enter your Microsoft Exchange login credentials and click OK.

   Note:

   The External Application Login dialog may include additional fields and information, depending on the requirements of the mail service that provides it. For more information about external applications and storing your login credentials in WebCenter Portal, see Providing Login Information for External Applications.

   Your personal calendar opens (Figure 28-9).

   Figure 28-9 Personal Calendar

   
   Description of "Figure 28-9 Personal Calendar"

You can view events as a grid or a list; choose to display events by day, week, or a month; filter events by category; select the range of hours displayed per day; and include a second time zone in the display.

This section includes the following topics:

• Using the Calendar Interface

• Viewing Event Details

• Filtering Events by Category

• Setting Display Preferences

1. Go to the Events view or Events page where you want to schedule the event.

   To expose the Events page to all portal members, the portal manager needs to add the page link to the portal navigation, as described in Adding an Existing Page to the Portal Navigation in Building Portals with Oracle WebCenter Portal. For a page to show in portal navigation, the Visibility check box for the page must also be selected. For more information, see Showing or Hiding a Page in the Portal Navigation in Building Portals with Oracle WebCenter Portal.

2. Click Create on the toolbar.

   Figure 28-17 Create a New Event Icon

   

   The Create Event dialog opens. The fields in the Create Event dialog are slightly different depending on whether you are creating a personal event or a portal event. These differences are pointed out later in this procedure.

   Note:

   You can also easily invoke the Create Event dialog in grid view by double-clicking an empty space or right-clicking an empty space and selecting Create. The advantage of this is that the date and time of the event are automatically specified in the dialog.

   The figure shows the Create Event dialog invoked from the Events page.

   Figure 28-18 Create Event Dialog Invoked From the Events Page

   
   Description of "Figure 28-18 Create Event Dialog Invoked From the Events Page"

   The figure shows the Create Event dialog invoked from a page in the Home portal. Notice that calendar overlaying is not shown.

   Figure 28-19 Create Event Dialog Invoked From a Home Portal Page

   
   Description of "Figure 28-19 Create Event Dialog Invoked From a Home Portal Page"
3. In the Title field, enter a brief descriptive title for the event.

   For example, Project Update.

4. In the Location field, enter the location of the event.

   For example, Conference Room 5.

5. From the Calendar drop-down list, select the calendar in which you want to create the event.

   Note:

   The Calendar drop-down list is available only when the calendar overlay feature is enabled and at least one other calendar is displayed.

   The Calendar drop-down list is not available for events created from the Events page (where calendar overlaying is not available).

6. Select All Day Event to block out the entire day for the event.

   All day events can span multiple days. In Day and Week view mode, all day events are displayed in a separate area at the top of the calendar. In Month view, all day events are displayed surrounded by a block of color.

7. In the Start Time field enter a date and time to start the event.

   Tip:

   You can click the Select Date and Time icon and select a start time from the Date and Time Picker, if you prefer.

   For all day events, you specify the date only.

8. In the End Time field enter a date and time to finish the event.

   Tip:

   You can click the Select Date and Time icon and select an end time from the Date and Time Picker, if you prefer.

   For all day events, you specify the date only.

9. (Optional) From the Priority drop-down list, select a priority for the event: Highest, High, Normal, Low, or Lowest.

   The priority of an event determines where it appears when events conflict. An event with Highest priority is displayed first. The event priority is also displayed in the event popup window when a user hovers the mouse over the event.

10. (Optional) If your portal manager set up event categories, from the Category drop-down list, you can select a category to classify this event.

    Categories are useful for creating distinct groups of events, organized according to their general purpose.

    See Creating and Managing Portal Event Categories in Building Portals with Oracle WebCenter Portal.

    The event category is displayed in the event popup window when a user hovers the mouse over the event. Events in different categories can be displayed in different colors if the portal manager used colors to specify categories.

    You can also filter a calendar to display events belonging to a specific category.

    Note:

    The Category drop-down list is available only for portal events.

11. Optional: In the Details field, enter any additional details you want to include, up to a maximum of 4000 characters.

    For example, you might want to describe the purpose of the meeting, provide a brief agenda, or indicate if attendees need to prepare anything for the meeting.

    Note:

    The details that you enter here are available only when editing the event; they do not display in the event popup window when users hover over the event. You should not assume that all users will read these details. Important details about the meeting should be communicated in a different way, for example, through the meeting notification email or by creating an announcement.

12. Optional: Select Private if you do not want other users to be able to view your personal events.

    If events are included on a page in the portal that you have made available to other users, then those users are not able to see the event.

    Note:

    The Private check box is available only for personal events.

13. Click Create to add the event to the calendar.

    Figure 28-20 Events in Day View

    
    Description of "Figure 28-20 Events in Day View"

1. Click the event to open the Edit Event dialog or right-click and select Edit.

   Tip:

   In the Events view or Events page, you can also access the Edit Event dialog by right-clicking an event and selecting Edit, or by moving the mouse pointer (or using the Tab key) to highlight an event and pressing Enter.

   Figure 28-21 Edit Event Dialog Invoked from a Portal Page

   
   Description of "Figure 28-21 Edit Event Dialog Invoked from a Portal Page"
2. Revise the event details.

   See Also:

   Scheduling Events for information about the different options available in the dialog.

   About the Send Mail Feature for information about using the Send Mail feature.

   Working with Links Features for information about creating links to other assets.

3. Click Update to save your changes.

1. Right-click the event and select Delete (Figure 28-22).

   Figure 28-22 Delete Option for an Event

   

   Tip:

   You can also delete an event by hovering your mouse over the event and pressing the Delete key or, in the Edit Event dialog (see Revising Scheduled Events), by clicking Delete.

   To delete an event from the Events - Mini View, you must open the Edit Event dialog and click Delete.

2. Click Delete in the Delete Confirmation dialog.

   The event is removed from the calendar.

Within WebCenter Portal, you can be a member of several portals. Each of those portals may have its own calendar of events. In addition to that, you may also have your own calendar where you track those events that concern only yourself. At the start of each day, it is not practical to have to view each of these calendars individually to determine your schedule for the day.

WebCenter Portal lets you view multiple calendars together. This is called calendar overlaying. You can do this in the Home portal so that you can also include your personal appointments from your personal calendar as well as view events from other portals. You can also overlay calendars in the Events view on a portal page.

The events from each calendar are displayed in a different color to help identify the source of the event. (Categories are available if your portal manager set up categorization for events.) If calendars are overlaid on a page in the Home portal or on a portal page, category colors are used only for events from the current portal. All events from overlaid calendars are displayed in the color defined for that portal if the events do not have categories. But if the overlaid calendars have event categories, then the events with category will be shown for the calendars from other portals, provided the portal in which overlay is enabled has that same category.

This section includes the following topics:

• Displaying Additional Calendars

• Editing Calendar Display Options

By default, if you subscribe to be notified when an event is created, updated, or deleted, the notification appears in your Activity Stream (if the view is available in your portal). However, you can subscribe to receive notifications by mail when events for a particular portal are created, updated, or deleted.

When you subscribe to a portal's events, whenever an event is created, updated, or deleted in that portal, a notification is sent to you. If the client to which that notification is sent supports iMAP (for example, Microsoft Outlook, Mozilla Thunderbird, Gmail, and so on), the notification email includes the ability to accept or decline the event, propose a new time for the event, and so on within the email.

If you accept an event, it is added to the calendar in your email client.