Adding Discussion Forums to a Portal

Prerequisites for Discussions

For discussions to work, the system administrator needs to perform the following tasks for WebCenter Portal:

Install and configure the Discussion Server and make sure that the connection between the two applications is active. Discussions and announcements require a single connection to Oracle WebCenter Portal Discussions Server. For more information, see Managing Announcements and Discussions in Administering Oracle WebCenter Portal.
Configure Discussions forum options for WebCenter Portal, as described in Configuring Discussion Forum Options for WebCenter Portal in Administering Oracle WebCenter Portal.

About Discussions

You can use discussions to post, respond to, and preserve topical information in discussion forums limited to the current portal or to multiple portals. Users post topics to a discussion forum, and other users post information relevant to those topics. All of this information is preserved within the forum.

The back-end server that provides discussions (Oracle WebCenter Portal’s Discussions Server) manages content in a hierarchy. At the top of the hierarchy are categories, below that are forums, and then topics. Where categories are exposed in your portal, authorized users can create multiple forums within a given scope and multiple topics under those forums. Where categories are not exposed, authorized users can create multiple topics under one forum within a given scope.

A new portal is assigned a single discussion forum by default.Portal managers can allocate multiple forums to a portal if required, as described in Modifying Discussion Forum Settings for a Portal.

Discussions are scoped to portals. That is, you can create forums and topics only within the context of a portal. You can view and participate in discussions in both portals and the Home portal, depending on your application permissions.

Access to discussions is influenced by application security. Users can access discussions according to the permissions they are granted by their specific user roles within a given portal.

Scoping additionally limits the users who can view and participate in discussions. For example, only members of the Finance portal can view discussions that transpire in Finance portal forums.

To expose a discussion forum to a specific set of users, you must add just those users as members of the portal where you hold the forum (for more information, see Granting Users Access to a Portal).

To open a discussion to all users, you must create a publicly-accessible portal (for more information, see Granting Public Access to a Portal).

Most Discussions task flows provide configuration settings for specifying which forum content to show. This is of particular use in the Home portal, which exists outside a specific portal (for more information, see Working with Discussions Task Flow Properties).

Note:

All instances of the Discussions task flow in a portal runs against the same back-end server and it serves no purpose to add multiple Discussions task flow instances. This is true for all task flows that require connections to back-end servers, for example, task flows for presence, announcements, and mail.

There are a wide variety of task flows for viewing and participating in discussions:

Discussion Forums provides controls for creating discussion forums; creating, replying to, and managing discussion forum topics; and selecting watched forums and watched topics (Figure 45-1).

Only portal managers can create, edit, and delete discussion forums, as described in Creating a Discussion Forum.

For more information about creating and managing forum topics and replies, watching forums and topics, showing and hiding forum information, sending mail from discussion topics, see Working with Discussions in Using Portals in Oracle WebCenter Portal.

Figure 45-1 Discussion Forums Task Flow

Description of "Figure 45-1 Discussion Forums Task Flow"

The Discussion Forums task flow is exposed by default on the Discussions page of a portal (see Adding a Discussions Page to a Portal) . You cannot add this task flow to a Home portal.
Forums provides a means of accessing all possible views of a particular portal's discussions: Recent Topics, Popular Topics, Watched Topics, and Watched Forums (Figure 45-2).

Figure 45-2 Forums

Description of "Figure 45-2 Forums"

The Forums task flow also provides controls for selecting the data to show in addition to the forum or topic title. The Personalize icon (pencil) in the task flow toolbar opens the Display Settings dialog (Figure 45-3).

For example, when Recent Topics is selected on the menu, the Display Settings dialog offers the options Author, Date, and Replies (Figure 45-3). When the task flow displays Watched Forums, the Display Settings dialog offers the options Date and Topics.

For more information, see Showing or Hiding Information in Forums View in Using Portals in Oracle WebCenter Portal.

Figure 45-3 Display Settings Dialog

Description of "Figure 45-3 Display Settings Dialog"

The available display settings vary according to the option currently selected on the Forums task flow Display Options menu (Figure 45-4).

Figure 45-4 Display Options Menu (Forums)

Description of "Figure 45-4 Display Options Menu (Forums)"

The Forums task flow can be placed on any page, regardless of whether the page is scoped to the Home portal or portal. It is available under the Social and Communication folder in the default resource catalog.
Popular Topics (Figure 45-5) provides a look at the most frequently viewed discussion topics in all the discussion forums in a given portal.

Figure 45-5 Popular Topics Task Flow

Description of "Figure 45-5 Popular Topics Task Flow"

The Popular Topics task flow also provides controls for determining the data to show in addition to the topic title. Click the Personalize (pencil) icon in the task flow header to open a panel with controls for selecting the type of additional data to show (Figure 45-6).

Figure 45-6 Show Panel in a Popular Topics Task Flow

Description of "Figure 45-6 Show Panel in a Popular Topics Task Flow"

The Popular Topics task flow can be placed on any page, regardless of whether the page is scoped to the Home portal or a portal. It is available under the Alerts and Updates folder in the default resource catalog.

For more information, see Showing or Hiding Information in Popular Topics in Using Portals in Oracle WebCenter Portal.
Recent Topics (Figure 45-7) provides a look at the discussion topics accessed in the last two days in all the discussion forums in a given portal.

Figure 45-7 Recent Topics Task Flow

Description of "Figure 45-7 Recent Topics Task Flow"

Access to portal discussion topics is restricted to only those portals of which you are a member.

The Recent Topics task flow also provides controls for determining the data to show in addition to the topic title. Click the Personalize icon (pencil) in the task flow header to open a panel with controls for selecting the type of additional data to show (Figure 45-8).

Figure 45-8 Show Panel in a Recent Topics Task Flow

Description of "Figure 45-8 Show Panel in a Recent Topics Task Flow"

The Recent Topics task flow can be placed on any page, regardless of whether the page is scoped to the Home portal or portal. It is available under the Alerts and Updates folder in the default resource catalog.

For more information, see Showing or Hiding Information in Recent Topics in Using Portals in Oracle WebCenter Portal.
Watched Forums (Figure 45-9) provides a means of viewing all discussion forums you have selected to watch from a particular portal or from all portals.

Figure 45-9 Watched Forums Task Flow

Description of "Figure 45-9 Watched Forums Task Flow"

The Watched Forums task flow also provides controls for determining the data to show with the topic title. Click the Personalize icon (pencil) in the task flow header to open a panel with controls for specifying the type of additional data to show (Figure 45-10).

Figure 45-10 Show Panel in a Watched Forums Task Flow

Description of "Figure 45-10 Show Panel in a Watched Forums Task Flow"

The Watched Forums task flow can be placed on any page, regardless of whether the page is scoped to the Home portal or portal. It is available under the Social and Communication folder in the default resource catalog.

For more information, see Showing or Hiding Information in Watched Forums in Using Portals in Oracle WebCenter Portal.
Watched Topics (Figure 45-11) provides a cohesive view of all the topics you have selected to watch from a particular portal or from all portals.

Figure 45-11 Watched Topics Task Flow

Description of "Figure 45-11 Watched Topics Task Flow"

The Watched Topics task flow also provides controls for determining the data to show with the topic title. Click the Personalize (pencil) icon in the task flow header to open a panel with controls for specifying the type of additional data to show (Figure 45-12).

Figure 45-12 Show Panel in a Watched Topics Task Flow

Description of "Figure 45-12 Show Panel in a Watched Topics Task Flow"

The Watched Topics task flow can be placed on any page, regardless of whether the page is scoped to the Home portal or portal. It is available under the Social and Communication folder in the default resource catalog.

For more information, see Showing or Hiding Information in Watched Topics in Using Portals in Oracle WebCenter Portal.

Discussions is tightly integrated with other features, such as links and mail. For example, mail sent to a portal distribution list can additionally be posted to that portal's default discussion forum. The portal manager must select Monitor Incoming Mail in the portal settings for discussions (see Publishing Portal Mail in a Discussion Forum). Every discussion topic provides the opportunity to link from the topic to another portal asset, such as a document or an announcement.

Modifying Discussion Forum Settings for a Portal

The system administrator is responsible for setting discussion forum options for the entire application through WebCenter Portal Administration pages (see Configuring Discussion Forum Options for WebCenter Portal in Administering Oracle WebCenter Portal). By default, WebCenter Portal creates a single discussion forum for a new portal after discussions is enabled. For more information, see Enabling and Disabling Tools and Services Available to a Portal. After enabling Discussions, you can optionally modify the default setting to allocate multiple discussion forums to the portal (described in this section).

WebCenter Portal stores all discussion forums and categories under the application root category on the discussions server. The system administrator can change the root category, as described in Specifying Where Discussions and Announcements are Stored on the Discussions Server in Administering Oracle WebCenter Portal. If required, you can change the default storage location for the discussion forums for a particular portal.

For more information about configuring and managing discussions, see Managing Announcements and Discussions in Administering Oracle WebCenter Portal.

To modify the discussion forum settings for a portal:

On the Tools and Services page (see Accessing Tools and Services Administration for a Portal), select Discussions (Figure 45-13).

Figure 45-13 Portal Discussion Forum Settings

Description of "Figure 45-13 Portal Discussion Forum Settings"
(Optional) To launch the Jive Forums Administration Console, the Web-based tool for configuring and managing discussion forums, click Administer Forums (Figure 45-13).
To allocate multiple discussion forums to the portal, select Support Multiple Forums for the Portal.

Note:

The Watched Topics and Recent Topics task flows on the Home page of a Discussions portal template are set to display data from a single forum, which is the default configuration. If you are specifying that your portal use multiple forums, the Watched Topics and Recent Topics task flows must be edited to remove the task flow parameters from the Forum ID field. See "Forum ID" in Discussions Task Flow Parameters.
Click Save.

The page refreshes to show a category, under which the multiple forums are stored (Figure 45-14).

Figure 45-14 Portal Discussion Forum Settings: Multiple Forums
To store portal discussions in a different category and discussion forum than those specified by Category Name and Forum Name, click the Choose a category for portal icon (Figure 45-14) to change the storage location.
Click Save.

Publishing Portal Mail in a Discussion Forum

Communication through the portal mail distribution list can be published as discussion forum posts. When a mail message is new, a new topic is created for it. When a mail message is a reply to an existing mail message, a topic reply is created for it.

Note:

WebCenter Portal supports Microsoft Exchange server or any mail server that supports IMAP4 and SMTP. To enable WebCenter Portal users to access mail within WebCenter Portal and perform basic operations such as read, reply, and forward, you must first register the appropriate mail server with the WebCenter Portal application. The Mail service is not configured out-of-the-box. Refer to Managing Mail in Administering Oracle WebCenter Portal.

To publish portal mail in a discussion forum:

On the Tools and Services page (see Accessing Tools and Services Administration for a Portal), select Discussions.
To publish portal mail on a discussion forum of your choice, select Monitor Incoming Email (Figure 45-15).

To disable this feature so that mail is not published for any portal, deselect this check box.

Figure 45-15 Portal Discussion Forum Settings: Mail
If required, update the portal Mail Account.

This is the default distribution list used to mail all portal members. For details, see Configuring the Mail Distribution List for a Portal.

Note:

If you specify a mail distribution list that has been defined as the distribution list for a different portal, then the mail sent to that distribution list is by default archived in the discussion forum specified in the Mail Settings for that portal. Mail sent to a portal distribution list can only be archived one time in one forum, on a first come first served basis.
In the IMAP Host field, enter the name of the computer where the IMAP (Internet Message Access Protocol) service is running; in the IMAP Port field, enter the port on which the IMAP service listens.
Select Use SSL if a secured connection (SSL) is required for incoming mail over IMAP.
Enter the User Name and Password of a portal member with sufficient privileges to modify these settings (Manage privilege).
To publish portal mail on a different discussion forum than the forum specified by Forum Name, edit the value in Forum Name or Forum ID.

Click Choose a forum for portal mail next to the Forum ID field to display list of available forums in the portal (Figure 45-16).

Figure 45-16 Selecting a Forum for Portal Mail

Description of "Figure 45-16 Selecting a Forum for Portal Mail"
Select a forum in the list and click Select.

Alternatively, create a forum from scratch. Click Create Forum, then enter a suitable name and description. If you have not selected to set up multiple forums, then you will not see this option.

Note:

If no forum is specified for mail archiving, or the specified forum is deleted, mail sent to the distribution list is not archived anywhere.
Click Save.

Adding a Discussions Page to a Portal

To provide navigation to the Discussions page in a portal, you can add a page link to the portal navigation, as described in Adding an Existing Page to the Portal Navigation.

Note:

The Discussions page (or console) is not automatically exposed when the tool is enabled or when the portal is created. However, if the portal template exposes the Discussions page, the portal created from that template will also automatically expose this page.

Adding a Discussions Task Flow to a Page

Task flows expose all of the functionality available for discussions. Discussion Forums is the most feature-rich task flow, providing controls for creating and managing discussion forums and posting and managing discussion topics and replies. The other task flows are useful windows into discussion forum content. They provide different views of the discussion forums and topics available to a particular portal or all portals.

For the steps to add a discussions task flow to a page, see Adding a Component to a Page.

Tip:

The discussions task flows are included in the default resource catalog (except the Discussion Forums console, which is included by default on the Discussions page) under the Social and Communication folder (Forums, Watched Forums, and Watched Topics) and the Alerts and Updates folder (Popular Topics and Watched Topics).

For more information about the discussions task flows, see About Discussions.

Figure 45-17 shows the Popular Topics task flow.

Figure 45-17 Popular Topics Task Flow

Description of "Figure 45-17 Popular Topics Task Flow"

Users with Edit privileges can access the task flow's properties in the page editor. For information about configuring a discussions task flow to display the discussions from a particular portal or from all portals, see Working with Discussions Task Flow Properties.

Working with Discussions Task Flow Properties

Discussions task flows have associated properties, which users with sufficient privileges can access through the task flows’ View Actions menu. For example, select Parameters to display the Parameters dialog (Figure 45-18).

Figure 45-18 Discussion Recent Topics Task Flow Component Properties

Description of "Figure 45-18 Discussion Recent Topics Task Flow Component Properties"

Setting Discussions Task Flow Properties

In the page editor, selecting any component exposes a View Actions menu (Figure 45-19), which provides access to the component’s properties: Parameters, Access, Display Options, Style, and Content Style.

Figure 45-19 View Actions Menu on Recent Topics Task Flow

To set Discussions task flow properties:

Open the page that contains the task flow in the page editor (see Opening a Page in the Page Editor).
Select the task flow, then click the View Actions menu and select the properties you want to set:
- Parameters control the default task flow content. For descriptions of each parameter, see Discussions Task Flow Parameters. Parameters can be wired to events, and can be used facilitate the wiring of the task flow to page parameters and page definition variables. For more information, see Wiring Pages and Components.
- Access settings show or hide the component to specific roles, users, or groups. For more information, see Setting Component Access.
- The Display Options, Style, and Content Style properties affect the appearance and behavior of the task flow for all users. These properties are common to all task flows. For more information, see Modifying Component Properties.
The Parameters and Display Options dialogs provide access to an Expression Language (EL) editor, which you can use to select or specify a variable value instead of a constant value. Click the icon next to a property, then select Expression Builder to open the editor.

Note:

When you enter EL in the Display Options dialog, the parser reports an error only if it detects invalid syntax, such as a missing closing bracket. Validation is performed only on syntax, not on the expression value. Generic Display Options are those cataloged in Table 10-1.

EL validation is not performed on non-generic display options.

If you need EL assistance, an application developer can provide an EL expression; see Expression Language Expressions in Developing for Oracle WebCenter Portal.
Save your changes.

Discussions Task Flow Parameters

Table 45-1 describes the properties that are unique to the discussions task flows.

Table 45-1 Discussions Task Flow Parameters

Parameter	Description	Task Flow
`Category ID`	On the discussions server, the category ID under which a given set of forums is managed For the Forums task flow, use this parameter to specify the set of forums to present. For all other discussions task flows, use this parameter to specify the parent ID of the topics to show by default. If omitted, the value defaults to the Category ID associated with the current portal. In the Home portal, it takes the root Category ID. Use the following EL expression to return the Category ID of a named portal: #{sessionContext['oracle.webcenter.collab.forum'].groupInfo['PortalName'].categoryId} Enter the internal name (not the portal display name) for the variable `PortalName`. The portal internal name is the name specified by the portal URL on the portal's administration settings. The portal display name is specified by Display Name, and is the name that appears in the portal banner at the top of the portal. If you need EL assistance, an application developer can provide an EL expression; see Expression Language Expressions in Developing for Oracle WebCenter Portal.	Discussion Forums Forums - Quick View Popular Topics Recent Topics Watched Forums Watched Topics
`Forum ID`	On the discussions server, the identifier under which topics are managed Use this parameter to identify the default forum to show in the task flow. Use the following EL expression to return the forum ID of a named portal: #{sessionContext['oracle.webcenter.collab.forum'].groupInfo['PortalName'].forumId} Enter the portal internal name (not the portal display name) for the variable `PortalName`. The portal internal name is the name specified by the portal URL on the portal's administration settings. The portal display name is specified by Display Name, and is the name that appears in the portal banner at the top of the portal. If you are selecting to use multiple forums in your portal, remove the parameter specified in the Forum ID field of the default Watched Topics and Recent Topics task flows on the Home page of a Discussions portal template. This is because these two default task flows on the Home page of a Discussions portal template are set to display data from a single forum, which is the default configuration. In this instance, the Forum ID will be set to `${sessionContext['oracle.webcenter.collab.forum'].groupInfo[portalContext.currentPortalName].forumId}`. Delete this value and save the page.	Discussion Forums Popular Topics Recent Topics Watched Topics
`Hide Toolbar`	A means of showing or hiding the task flow personalization feature (see Showing and Hiding Additional Discussion Forum Information in Using Portals in Oracle WebCenter Portal. If selected, then the task flow personalization feature is hidden. If not selected, then the task flow personalization feature is shown. This is the default value.	Popular Topics Recent Topics Watched Forums Watched Topics
`Show Recursive Forums`	Determines if you show forums either in a category only or in subcategories. If selected, then all forums under a given category/subcategory are shown. This can impact performance. If not selected, then only the category's direct child forums are shown. This is the default value.	Forums
`Show Categories`	A means of showing the forums grouped under the Category ID or the topics specified under the Forum ID. If selected, then the task flow displays the forums classified under `Category ID`. If not selected, then the task flow displays the topics associated with the specified `Forum ID`. This is the default value. This parameter value works in combination with other parameters.	Forums
`Do Not Allow Selecting Number of Topics Fetched`	If selected, then users are not allowed to change the number of visible topics.	Discussion Forums
`Number of Topics Fetched`	Sets the number of visible topics.	Discussion Forums Forums - Quick View
`Number of Recent Topics Fetched`	Sets the number of visible recent topics.	Recent Topics
`Number of Watched Forums Fetched`	Sets the number of visible watched forums.	Watched Forums
`Number of Watched Topics Fetched`	Sets the number of visible watched topics.	Watched Topics
`Do Not Show More Link`	If selected, then the More link (to see more topics or forums) is not visible.	Forums - Quick View Recent Topics Watched Forums Watched Topics

Working with Discussions Task Flows

The Discussion Forums task flow is rich, providing controls for creating and managing discussion forums (available to the portal manager only) and posting and managing discussion topics and replies. The other task flows, such as Watched Topics or Watched Forums are useful views into discussion forum content. They provide different views of the discussion forums and topics available to a particular portal or all portals.

Note:

Most of the tasks can be accomplished by portal members with the permissions to Create and Edit Discussions, Reply To Discussions and View Discussions. Tasks such as creating and managing forum topics and replies, watching forums and topics, showing and hiding forum information, sending mail from discussion topics, are described in Viewing and Participating in Discussions in Using Portals in Oracle WebCenter Portal.

Only portal managers can or members with the permission to Create, Edit, and Delete Discussions can create, edit, and delete discussion forums, described in this section.

This section contains the following subsections:

Creating a Discussion Forum

Create discussion forums on the Discussions page (or console) or with the Discussion Forums task flow.

Note:

A new portal is assigned a single discussion forum by default.Portal managers can allocate multiple forums to a portal if required, as described in Modifying Discussion Forum Settings for a Portal.

To create a discussion forum:

Note:

To create forums, you must be the portal manager, or have permission to Create, Edit, and Delete Discussions.

Go to the Discussions page (console) or the Discussions Forums task flow.

If multiple forums have been enabled, then you see a Forums link pointing to the list of forums (Figure 45-20)

Figure 45-20 Discussions Page with Multiple Forums Enabled

Description of "Figure 45-20 Discussions Page with Multiple Forums Enabled"
Click the Forums link, and then click Create Forum (Figure 45-21).

Figure 45-21 Create Forum

Description of "Figure 45-21 Create Forum"

The Create Forum dialog opens (Figure 45-22).

Figure 45-22 Create Forum Dialog

Description of "Figure 45-22 Create Forum Dialog"
In the Forum Name field, enter a name for the discussion forum.

You can enter up to 200 characters.
Optionally, in the Forum Description text box, enter a description of the discussion forum.

You can enter up to 4000 characters.
Click Create.

The new forum appears in the list of forums (Figure 45-23). Click a forum name to view forum content.

Figure 45-23 New Discussion Forum (Requested Enhancements)

Description of "Figure 45-23 New Discussion Forum (Requested Enhancements)"

Editing the Forum Name and Description

To rename a discussion forum or revise its description:

Note:

To edit the forum name and description, you must be the portal manager, or have permission to Create, Edit, and Delete Discussions.

Go to the Discussions page (or console) or the Discussions Forums task flow, and click the forum name link you want to edit.

The forum page appears (Figure 45-24).

Figure 45-24 Forum Page with Edit Forum Link

Description of "Figure 45-24 Forum Page with Edit Forum Link"
Click Edit Forum.

The Edit Forum dialog opens (Figure 45-25).

Figure 45-25 Edit Forum Dialog

Description of "Figure 45-25 Edit Forum Dialog"
Optionally, in the Forum Name field enter a new name for the discussion forum.

You can enter up to 200 characters.
Optionally, in the Forum Description text box, revise the default description of the discussion forum.

You can enter up to 4000 characters.
Click Save.

Deleting a Discussion Forum

To delete a discussion forum:

Note:

To delete a discussion forum, you must be the portal manager, or have permission to Create, Edit, and Delete Discussions.

Go to the Discussions page (console) or the Discussions Forums task flow, and click the name link of the forum you want to delete.

The forum page appears (Figure 45-26).

Figure 45-26 Forum Page with Delete Forum Link

Description of "Figure 45-26 Forum Page with Delete Forum Link"
Click Delete Forum.
In the Delete Forum dialog that appears, click Delete to confirm the operation.

The forum and all the topics associated with the forum are deleted.