Entering and Posting Batches

16.3.8.2 Entering and Posting Batches

The Payment Entry screen enables you to manually post batches of payments. A batch can consist of one or more payments.

To enter and post a batch for a payment transaction

On the Oracle Financial Services Lending and Leasing Application home screen, click Servicing > Servicing > Batch Transaction > Payments > Payment Entry.

Perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Table 16-16 Entering and Posting Batches

Field	Do this
Company	Select the portfolio company.
Branch	Select the portfolio branch.
Batch #	View the batch number (system generated). The batch number format is PAY-YYYY-JJJ-SSSS, where YYYY is the year, JJJ is the Julian date, and SSSS is a sequential number. The system generates a new sequence for every different date, so the first batch of each day starts with SSSS = 0001.
Date	Select the batch date, usually either today’s date or the date when batch was received as a whole.
Batch Type	Select the batch type. Oracle Financial Services Lending and Leasing identifies each batch with a type signifying the type of payment batch it is; for example, mail, drop box, Western Union, walk in, and so on.
Batch Status	View the batch status.
Total #	Enter total number of payments in the batch.
Ctrl Total #*	The total number of payments in the batch (actual).This figure must match the figure in required Total # field before a batch can be posted.
Total Amt	Enter total amount of payments in the batch.
Ctrl Total Amt*	View the total amount of payments in the batch (actual).This figure must match the figure in required Total Amt field before a batch can be posted.
Note: * These two fields update every time you save the itemized payment entries in the Payments section.

Perform any of the Basic Actions mentioned in Navigation chapter.

The Payments section records itemized information of the batch payment. It enables you to make one payment to one account, or more than one payment to more than one account. You can make Customer based payments to a single customer account or multiple accounts linked to same customer. For more information, refer Customer Based Payments section.

You can post payments directly to Master Accounts and in-turn to its associated accounts based on specific conditions and parameters. Master Account consists of multiple accounts of the same Customer/Business grouped based on specific category. For more information, refer to Payment Posting at Master Account Level section.

In the Payments section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Table 16-17 Payments

Field	Do this
Multi Account	Check this box when multiple entries of the same or different accounts are to be posted in a single batch. Since system also accepts Customer Based Payments, selecting this check box enables Payment Hierarchy field and Populate Accounts button in Payments section. Note the following while selecting Multi Account check box: When Multi Account is checked, you need to specify the Account number and Spread field details in the Payment Txns section below. Else, the above two field details are to be specified in Payments section itself. Every time when you select/deselect the Multi Account check box, system validates the Account number and Spread fields (as not null) and displays a confirmation message to reset either Payment or Transaction level Account Information and then proceeds.
Customer / Business #	Select the customer / Business # for which you want to allocate the payment from the drop-down list. The list is populated with Customer and Business accounts maintained in the system. This field is enabled only when the value of system parameter UIX_CUSTOMER_BASED_PMT_IND is set to Y. For more information, refer to Customer Based Payments section.
Master Account #	Select the Master Account number for which you want to post the payment and to its associated accounts from the drop-down list. The list is populated with Master Accounts associated with the Customer/Business selected above. This field is enabled only if the value of system parameter UIX_MASTER_ACC_BASED_PMT_IND is set to Y.
Payment Hierarchy	This field is enabled only for Multi Account and system auto-populates the payment hierarchy if the same is selected in Servicing > Customer Details screen. If both Customer # and/or Master Account # is specified, system populates Master Account's Payment Hierarchy. If only Customer # is specified, system populate Customer's Payment Hierarchy. However, you can also select the payment hierarchy from the drop-down list. This list is populated based on the hierarchy definitions maintained in Setup > Administration > User > Payment Hierarchy screen to adjusts the payment to all customer linked accounts. This field is enabled only when the value of system parameter UIX_CUSTOMER_BASED_PMT_IND is set to Y. For more information, refer to Customer Based Payments section.
Account #	Select the account number to which the payment entry is to be posted.
Title	System displays the account title upon account selection.
Account Status	System displays the account status upon account selection.
Pmt Date	Select the payment effective date. This date must be less than or equal to the date recorded in the Batch section. By default, system displays the current date.
Currency	Select the currency for the payment.
Pmt Amount	Specify the payment amount.
Spread	Upon account selection, system defaults the spread (payment allocation strategy) based on the matching details defined in Spread Matrix screen (Setup > Products > Spreads > Spread Matrix). If there are no matching details found or spread matrix is not defined, system defaults the spread defined at the contract. However you can also select the required spread for the payment from the drop-down list.
Mode	By default, system displays the mode upon account selection. However, you can also select the payment mode from the drop-down list.
Reason	Select the reason for the payment.
Reference	Specify any reference information (such as check number).
Total Amount	View the total amount of the batch.
Status	View the status of the payment transaction.
Action	You can click on (+) icon to enter multiple accounts. Ensure that you have selected the Multi Account check box for entering multiple accounts.
Delete	You can remove the selected record by clicking on Delete button in the action block.

Perform any of the Basic Actions mentioned in Navigation chapter.

The system updates Ctrl Total # and Ctrl Total Amt fields in Batch section to record the contents of Payments section.

Customer Based Payments for Multi Account

To make customer based payments to multiple accounts linked to same customer, select Populate Accounts button. System displays the eligible accounts linked to the selected Customer / Business # based on account selection criteria in Payment Hierarchy setup screen. For more information, refer Customer Based Payments section.

Create Multiple Payments

You can use Create Multiple Payments option to add multiple payments. Depending on the total payments specified in Total # field, equivalent records are created with default value for manual updates.

The system derives the total number of payment rows to be displayed by calculating the difference between Ctrl Total # and Total # fields. However this option is not available if there is no difference in the above field values.

For each payment, use the Payments Txns section to record information about the account receiving payment. (There might be more than one entry for the same account; for example, one account may required different payment spreads).
In the Payment Txns section, perform any of the Basic Operations mentioned in Navigation chapter. Ensure that the total Amount in Payments Txns section must match the contents of Total Amt in the Payments section.

A brief description of the fields is given below.

Table 16-18 Payment Txns

Field	Do this
Account #	Select the account number. This field is available only if Multi Account option is not checked in Payments section.
Title	View the account title.
Account Status	The current status of the account.
Currency	View the currency for the payment.
Amount	Specify payment amount.
Spread	Upon account selection, system defaults the spread (payment allocation strategy) based on the matching details defined in Spread Matrix screen (Setup > Products > Spreads > Spread Matrix). If there are no matching details found or spread matrix is not defined, system defaults the spread defined at the contract. However you can also select the required spread for the payment from the drop-down list. This field is available only if Multi Account option is not checked in Payments section.
Status	View the payment status.
Error Reason	View the reason for error. This field will populate after you click Post if payments aren’t reconciled.

Account Number 0 is a Suspense Account to which unidentified payments and advances are posted.

Perform any of the Basic Actions mentioned in Navigation chapter.
When you want to post a batch transaction on Payment Entry screen, ensure that the details of the Batch section’s display only Ctrl Total # and Ctrl Total Amt fields match with details of the required Total # and Total Amt fields.
In the Action section, click Post.
System changes the batch status from OPEN to PROCESSING and submits batch to the job service. After the batch has been processed, system changes the batch status to POSTED or ERROR.

Only a batch with a batch status of OPEN can be posted. The batch totals and control totals should match before you post the batch. If they do not and you click Post, the system displays the Error message as Group control Totals not matching, Posting not allowed. The posted payments can be viewed on the Transactions screen on the Customer Service screen.

Parent topic: Payments Entry Tab