Responding to Event Invitations
When you are invited to an event, you can choose to accept or decline the invitation or mark it as tentative. Unless the event organizer selects a response for you on the event record, your status is “No Response” until you respond.
To respond to an event invitation choose one of the methods listed below:
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Email
Click the Accept, Tentative or Decline link displayed in the email invitation you receive.
You do not need to log in to NetSuite to respond to the event with this method.
Note that you do not have the option to set up an event reminder with this method.
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Events List
Go to Activities > Scheduling > Events. This is useful when you have several events to respond to.
To accept all events at one time, click Accept All on the event list.
To respond to individual events, click Edit next to the event, and then click the appropriate button on the event record.
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Calendar
Go to the Activities tab to see your calendar, or go to Activities > Scheduling > Calendar.
Click the event in the calendar to display the event record, and then click the appropriate button to respond.
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Calendar Portlet
Go to a Calendar portlet on your Home or Activities tab.
Hover over the event in the portlet to display the event popup.
Click the appropriate button on the event popup.
To display the Calendar or Reminders portlet on your home page, click the Personalize link at the top of the Home page, and then select Calendar or Reminders from the Standard Content panel.
Listed below are the available responses for an event invitation:
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Quick Accept — Accept the event without responding to the event organizer or setting a reminder. For more information, see Quickly Accepting Event Invitations.
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Accept — Agree to go to the event. With this option you have the option to send an email response to the event organizer.
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Tentative — Wait to respond to this event.
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Decline — Defer from going to this event. With this option you also have the option to send an email response to the event organizer.
If the status for an event is Declined, the event is removed from your calendar.
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Decline This Date — Decline only this occurrence of a recurring event.
Unless you click Quick Accept in NetSuite, when you respond to the event, a popup window opens. Here, you can email your response to the event organizer, and set your personal reminder for this event. For more information, see Setting Up Event Reminders.
If you choose not to send an email when you respond to the event invitation, the event organizer can still see the status for each invitee on the event record. People with permission to see the event's record can also see the status of those invited.
To set default preferences for events, see Personal Preferences for Activities.
Quickly Accepting Event Invitations
If you receive several event invitations on a daily basis, you can quickly accept your events by clicking the Quick Accept button on event records.
Using the Quick Accept button:
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Accepts the event without asking you to set a reminder or respond to the event organizer.
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Marks the event accepted.
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Makes the event appear on your calendar.
To quickly accept an event, open the event record, and click Quick Accept.
If you accept your events from the email invitation, you can click the Accept the event link on the email message to quickly accept the event.
Accepting Event Invitations on Behalf of Others
If your access level to a colleague’s calendar is Edit or Full, you may accept event invitations on their behalf. To assign a colleague access to your calendar see Calendar Access