Assigning an ACA Offer of Coverage Plan to Multiple Employees
After you set up an offer of coverage plan, you can assign it to a group of employees from the ACA landing page. The information you enter on this page is used to generate the 1095–C forms for each employee. For more information, go to https://www.irs.gov/instructions/i109495c.
To assign an ACA offer of coverage plan to multiple employees:
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Go to Payroll and HR > Payroll > Affordable Care Act (Payroll Manager).
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If you have a NetSuite OneWorld account, select the subsidiary ou need from the View list.
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Click Assign Coverage.
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By default, employees who were not full-time or not employed for the entire reporting year are excluded. Employees who were inactive or terminated in the current filing year are also excluded. You can use the filters to control which employees are shown in the list.
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By default, the Show inactive and terminated employees in the current filing year box is not checked. To include these employees, check this box.
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From the list, select the employees you want to assign this coverage to.
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Click Assign Coverage.
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Select the offer of coverage plan from the Plan list.
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Enter the start date when the coverage plan is offered to the selected employees.
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To record that coverage was offered after the employee’s limited non-assessment period, check the Override start date with employees eligibility date box. This only applies if the eligibility date is later than the start date.
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Check the Auto-assign Safe Harbor Code 2C box if every employee who was offered health coverage was enrolled in the coverage.
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Click Assign.
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Confirm the information in the Plan and Coverage columns is correct.
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If you have multiple plans assigned to different groups of employees, repeat these steps.
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Click Save.
The contact set as the default recipient for ACA notifications gets an email after the changes are applied. For more information, see Setting up a Default Recipient for ACA Notifications.