1. Employee Management
  2. Employees
  3. Compliance
  4. Affordable Care Act (ACA) Reporting
  5. ACA Pre-Filing
  6. Setting Up Employer Information

Setting Up Employer Information

You use the Employer Information page to enter information about the ALE member, which is used to file the 1094–C form at year end. ACA employer setup includes entering information for all ALE members of an aggregated group.

For example, company A is the parent of company B and company C. Combined, these companies have 100 full-time employees. Each separate employer in an ALE aggregated group is subject to the employer shared responsibility provisions. In addition, each is subject to the associated information reporting requirements. Each separate employer must file its own 1094–C form, using its own Employer Identification Number (EIN).

To set up employer information:

  1. Go to Payroll and HR > Payroll > Affordable Care Act (Payroll Manager).

  2. If you have a NetSuite OneWorld account, select the specific subsidiary from the View list.

  3. Click Set Up Employer.

  4. NetSuite automatically inserts information from the company or subsidiary record. To make changes, you can edit the information here.

  5. Enter the name and contact number of the person who is responsible for answering questions from the IRS regarding the filing.

  6. If there is a parent company, each separate employer is subject to the employer shared responsibility provisions. Click the Other ALE Members subtab. Select the months that the company was a member of the same ALE group. Enter the company names, and unique EIN numbers of each affiliated ALE member.

  7. Click Add.

  8. If your employer is eligible for transition relief, select the certifications that apply from the Certifications of Eligibility subtab:

    • Qualifying Offer Method - A qualifying offer was offered to full-time employees for every month during the year that the employees were considered full-time.

    • 98% Offer Method - Offer of affordable health coverage. It provides minimum value to at least 98% of your employees, and minimum essential coverage to those employees’ dependents.

  9. Click the Preferences subtab. From the Employee Count Based On list, select the day of the month for determining the monthly employee count on the 1094–C form.

    For example, you select First Day of Each Month. An employee leaves the company in the middle of the month. They are still included in the monthly count.

  10. In the Plan Start Month list, select the month during which the health plan offering coverage begins. This Plan Start Month is reflected for the affected employees.

  11. In the Limited Non-Assessment Period Override field, enter the number of days (0-90) for which the Limited Non-Assessment Period can be overridden. This number is added to the employee's hire date or date of exclusion from ACA to determine the Limited Non-Assessment Period End Date. This is true unless you have chosen to set this date manually.

    If you want to apply this new override value to all existing employees, then click OK in the confirmation popup that appears. To only apply this change to future employees, click Cancel.

  12. Click Save.

Related Topics

General Notices