1. Employee Management
  2. Employees
  3. Job Management
  4. Managing Jobs

Managing Jobs

Job records enable you to store and maintain information about each of the jobs in your organization. A job is a description of what work and responsibilities an employee could have. A job can exist in several departments, locations, and subsidiaries. If you are using the Job Management feature alone, you assign jobs to employees.

Adding or Editing Jobs

Use the following procedure to add or edit jobs.

To add or edit a job:

  1. Go to Setup > HR Information System > Jobs > New, or click New Job on the Jobs list page.

    To modify the details of an existing job record, go to Setup > HR Information System > Jobs. Click Edit next to the name of the job.

  2. In the Title field, enter a name for the job.

  3. In the Description field, enter a short unique description for the job. You can use Text Enhance to generate new job details, clean up the job details, or make the job details longer or shorter. To use Text Enhance, click the Text Enhance icon beside the Description field.

  4. Select the category (Full-time, Part-time) from the Employment Category list.

  5. If you use NetSuite OneWorld, select the subsidiary in which this job will exist from the Subsidiary list.

  6. If you want this job to be inactive, check the Job is Inactive box. This affects how the job appears on the Jobs list.

  7. Click Save.

Note:

The Job ID is a read-only field generated by NetSuite when the job record is created.

Viewing the List of Jobs

Use the following procedure to view the list of jobs.

To view the list of jobs:

  1. Go to Setup > HR Information System > Jobs.

  2. To see all inactive job records, check the Show Inactives box.

  3. To view an individual job record, click View beside the job.

Deleting a Job

Use the following procedure to delete a job.

To delete a job:

  1. Go to Setup > HR Information System > Jobs.

  2. Click Edit beside the job you want to delete.

  3. Select Delete from the Actions menu.

  4. When prompted to confirm the deletion, click OK.

When you attempt to delete a job with one or more employees assigned to it, note the following. NetSuite redirects you to the dependent records page, which lists all the employees currently assigned to the job. Each employee must be unassigned from the job before it can be deleted.

Assigning Employees to Jobs

If you are using the Job Management feature, you can assign employees to jobs. A job is a description of what work and responsibilities an employee could have. A job can exist in several departments, locations, and subsidiaries.

To assign an employee to a job:

  1. Go to Lists > Employees > Employees.

  2. Click Edit beside the employee you want to assign a job to.

  3. Select a job from the Job list found in the primary information section of the employee record page.

  4. If you use both the Job Management and Position Management features, click the Human Resources > Job subtab, select Job under Work Assignment. Then, select a job from the Job list. To create a new job from this page, click New. For more information about creating a job, see Adding or Editing Jobs.

    Note:

    When an employee is assigned a job you can directly access the associated record by clicking the Job Title field from the employee record.

  5. Click Save.

Related Topics

General Notices