Setting Up Electronic Bank Payments

Prerequisites

Make sure you verify the following prerequisites before you install and use Electronic Bank Payments SuiteApp:

If you are using the Electronic Bank Payments to send payments to vendors, employees, and customers (refunds) and receive payments from customers across the different supported countries:
- You must have an active Electronic Bank Payments license. To know more information about how to purchase a license, please contact your NetSuite account representative.
- Install the NetSuite SuiteApps License Client SuiteApp (Bundle ID 116144). The NetSuite SuiteApps License Client controls an account’s access to the advanced Electronic Bank Payments features. Upon installation, the NetSuite SuiteApps License Client communicates with the NetSuite SuiteApps License Server to obtain active license information. For more information, see NetSuite SuiteApps License Client Guide for Administrators.
Make sure that the following features are enabled in your account prior to installing Electronic Bank Payments:
- Item Options
- Custom Records
- Client SuiteScript
- Server SuiteScript
- Accounting Periods
- Advanced PDF/HTML Templates

For more information, see Enabling Features.

Installing the Electronic Bank Payments SuiteApp

Installing Electronic Bank Payments

Install the following bundle if you are using the Electronic Bank Payments SuiteApp to send payments to vendors and employees, and to receive payments from customers within your company's country of operations.

Note:

For OneWorld accounts, the EFT and Direct Debit formats that are available for use are limited based on the country of the parent subsidiary.

Bundle Name: Electronic Bank Payments

Bundle ID: 533070

Location: Production

Availability: Public

Key points when using Electronic Bank Payments:

The NetSuite SuiteApps License Client SuiteApp (Bundle ID 116144) must be installed first before purchasing an active Electronic Bank Payments license. For more information, see NetSuite SuiteApps License Client Guide for Administrators.
Global payments support may result in additional charges. Contact your NetSuite account representative for more information about how to enable payments between banks across different countries using the Electronic Bank Payments license.

The Electronic Bank Payments SuiteApp is a managed bundle and automatically updated whenever there are updates. These issue fixes and enhancements are available after the bundle is updated in your production account. If the SuiteApp is installed in your Sandbox account, you must manually update it to get the latest version. For information about installing bundles, see Installing a Bundle.

Note:

For new installations of the SuiteApp, after you install the bundle, you must initialize the Electronic Payments Preference. Go to Payments > Setup > Electronic Payments Preferences. On the Electronic Payments Preference page, click Edit and then set the email templates for vendor and customer payments. Click Save.

Setting Up Roles and Permissions

The Custom EFT role is added to your account after installing the Electronic Bank Payments SuiteApp. You can assign this custom role to employees who are going to process payments using the SuiteApp.

For OneWorld accounts, you must provide access to subsidiaries to process their bill payments. On the custom role record, you can select both primary and secondary subsidiaries to allow access to their company bank details and other information that a custom role can use for Electronic Bank Payments transactions. If no subsidiary is selected, the role has access only to the primary subsidiary, by default. For more information, see Restricting Role Access to Subsidiaries (OneWorld Only).

The following table shows the default permissions assigned to the Custom EFT role. If you are an Administrator, you can configure these permissions and customize the role's level of access to the Electronic Bank Payments SuiteApp. For more information, see Customizing or Creating NetSuite Roles.

Important:

You must perform the following actions before granting permissions to your custom role:

Make sure you do not change the preferences in the Bank Details custom record.
Ensure the list and level of permissions on the customized role are equal to or more than the minimum required permission level. For more information, refer to the following Permissions table.

Permission	Subtab Type	Minimum Permission	Permission Restriction	Preferred Form
Bills	Transactions	View	View
Checks	Transactions	View	View
Customer Payment	Transactions	View	View
Customer Refund	Transactions	View	View
Expense Report	Transactions	View	View
Find Transaction	Transactions	View	View
Invoice	Transactions	View	View
Make Journal Entry	Transactions	View	View
Pay Bills	Transactions	View	View
Accounts	Lists	View	View
Classes	Lists	View	View
Currency	Lists	View	View
Customers	Lists	View	View
Departments	Lists	View	View
Documents and Files	Lists	View	View
Employees	Lists	View	View
Employee Record	Lists	View	View
Locations	Lists	View	View
Partners	Lists	View	View
Perform Search	Lists	View	View
Subsidiaries	Lists	View	View
Track Messages	Lists	View	View
Vendors	Lists	View	View
Manage Accounting Periods	Setup	View	View
SuiteScript Scheduling	Setup	Full	Full
Approval Routing	Custom Record	View	Full
Bill EFT Payment Information	Custom Record	Full	Full	Standard form
Company Bank Details	Custom Record	View	Edit	Custom form
Electronic Payments Preference	Custom Record	View	Edit
EP Thread Processing Results	Custom Record	View	Full
EP Queue Settings	Custom Record	View	View
Bank Details	Custom Record	View	Edit	Standard form
Format Details	Custom Record	View	Edit	Standard form
Payment Aggregation	Custom Record	View	Edit	Standard form
Payment Batch	Custom Record	View	Edit
Payment File Administration	Custom Record	Edit	Edit	Custom form
Payment File Format	Custom Record	View	Edit	Standard form
Payment Schedule	Custom Record	View	Edit
Allowed Country Formats By Edition	Custom Record	View	View
Electronic Payments Logs	Custom Record	Full	Edit

Note:

Use the Classes, Departments, and Locations permissions only if the Classes, Departments, and Locations categories are enabled in your account. If you want the custom role to view email notifications generated by the Electronic Bank Payments SuiteApp, use the Track Messages permission and make sure that the role is, or has access to, the author, the recipient, a related entity, or has access to related transactions. For more information, see Emailing Transactions.

You can create your own custom role based on the Custom EFT Role that came with the bundle. Users assigned with a custom role can set up the Electronic Bank Payments SuiteApp, including accessing the setup page, customizing payment formats, creating company bank details and entity bank details. By default, only Administrators have setup permissions.

The following table shows the minimum permissions required for a role to set up the Electronic Bank Payments SuiteApp:

Permission	Subtab Type	Minimum Permission	Permission Restriction
Add Check	Transactions	View	View
Add Customer Refund	Transactions	View	View
Add Currency	Lists	View	View
Add Subsidiaries	Lists	View	View
Custom Record Entries	Lists	Full
Employees ⁽¹⁾	Lists	Edit	Edit
Customers ⁽¹⁾	Lists	Edit	Edit
Partners ⁽¹⁾	Lists	Edit	Edit
Vendors ⁽¹⁾	Lists	Edit	Edit
Custom Record Types	Setup	View
Company Bank Details ⁽¹⁾	Custom Record	Full
EP Dummy List	Custom Record	Full
EP Queue Settings ⁽²⁾	Custom Record	Full
Edit Payment Batch	Custom Record	View	Edit
Edit Payment Schedule	Custom Record	View	Edit
SuiteScript	Setup	View
⁽¹⁾ Add these permissions based on the records where you want to enable the setup tasks for the role. For example, if you want to enable setting up of company bank details only, you have to add only the Company Bank Details permission. ⁽²⁾ Add this permission only if you want to enable editing of the Electronic Payments Preference settings.

You can customize or edit roles to enable the processing of term discounts and credit transactions. The following table shows the minimum permissions required for a role to process these transactions:

Permission	Subtab Type	Minimum Permission	Permission Restriction
Credit Memo	Transactions	View	View
Enter Vendor Credits	Transactions	View	View
Employee Commission Transaction	Transactions	View	View
Partner Commission Transaction	Transactions	View	View
Customer Deposit	Transactions	View	View
Accounting Lists	Setup	View	View

Prerequisites

Installing the Electronic Bank Payments SuiteApp

Setting Up Roles and Permissions

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