Rebates and Trade Promotions Roles and Permissions
Administrators can create new roles or customize roles to use in the Rebates and Trade Promotions SuiteApp. For more information, see Assigning Roles to an Employee and Customizing or Creating NetSuite Roles.
Rebates and Trade Promotions Roles
There are no custom roles included when you install the SuiteApp. The following groups describe what the users can set up or create in the SuiteApp as set by the Administrator.
-
Sales Users-These users create, select, or modify rebates on sales transactions.
-
Rebate Administrators-These users set up the preferences and create new rebate agreements used to calculate rebates on transactions created by sales users.
Before you upgrade the SuiteApp to a new version or on new installations, you must set some roles to active by going to Setup> Users/Roles> Manage Roles. Then, clear the checkbox for the following roles:
-
accountant
-
accountant_reviewer
-
bookeeper
-
ceo
-
ceo_hands_of
-
customrole41
-
customrole42
-
cusomrole43
The system requires these roles to be active to install the custom forms in the SuiteApp. After the upgrade or installation, you can set the roles to inactive again.
Rebates and Trade Promotions Permissions
The following table lists the minimum record permissions required to use Rebates and Trade Promotions:
Subtab |
Permission |
Minimum Permission for Sales Users |
Minimum Permission for Rebate Administrators |
---|---|---|---|
Transactions |
Sales Order |
Edit |
Edit |
Purchase Order |
Edit |
Edit |
|
Find Transaction |
View |
View |
|
Make Journal Entry |
View |
View |
|
List |
Currency |
View |
Edit |
Custom Record Entries |
View |
Full |
|
Customers |
View |
Edit |
|
Documents and Files |
View |
View |
|
Employees |
View |
View |
|
Employee Record |
View |
View |
|
Entity Subsidiary Relationship |
View |
View |
|
Items |
View |
Edit |
|
Locations |
View |
Edit |
|
Partners |
View |
Edit |
|
Perform Search |
View |
Full |
|
Subsidiaries |
View |
View |
|
Units |
View |
View |
|
Vendors |
View |
Edit |
|
Setup |
Accounting Lists |
View |
View |
Custom Fields |
View |
View |
|
Custom Lists |
View |
View |
|
Custom Record Types |
- |
View |
|
Other Lists |
View |
View |
|
SuiteScript |
View |
View |
|
SuiteScript Scheduling |
Full |
Full |
|
Custom Record |
Accruals |
- |
View |
Rebate Agreement |
View |
View |
|
Rebate Agreement Details |
View |
View |
|
Rebate Management System Notes |
View |
View |
|
Rebate Preferences |
View |
View |
|
Rebate Transaction Details |
- |
View |
|
Settlement History |
- |
Create |
|
Volume Rebate Tier |
View |
View |
For users who have Create access level to the Rebate Agreement record, you should add or update the following minimum permission access level:
Subtab |
Permission |
Access Level |
---|---|---|
Custom Record |
Rebate Agreement |
Create |
Rebate Agreement Version |
Edit |
|
Rebate Management System Notes |
Edit |
|
Settlement Method |
View |
For users who have Edit access level to the Rebate Agreement record, you should add or update the following minimum permission access level:
Subtab |
Permission |
Access Level |
---|---|---|
Custom Record |
Rebate Agreement |
Edit |
Rebate Agreement Version |
Edit |
|
Rebate Management System Notes |
Edit |
|
Rebate Transaction |
View |
|
Settlement Method |
View |
For users who have Create or Edit access level to the Rebate Agreement Details record, you should add or update the following minimum permission access level:
Subtab |
Permission |
Access Level |
---|---|---|
Custom Record |
Rebate Agreement |
Edit |
Rebate Agreement Details |
Create/Edit |
|
Rebate Agreement Version |
Edit |
|
Rebate Management System Notes |
Edit |
|
Rebate Transaction |
View |
|
Settlement Method |
View |
|
Volume Rebate Tier |
Edit |
For users who have Edit access level to the Generate Settlement page, you should add or update the following minimum permission access level:
Subtab |
Permission |
Access Level |
---|---|---|
Custom Record |
Rebate Transaction Details |
Edit |
Settlement History |
Edit |
For users who have Edit access level to posting transactions, you should add or update the following minimum permission access level:
Subtab |
Permission |
Access Level |
---|---|---|
Custom Record |
Rebate Transaction |
Full |
Rebate Transaction Details |
Full |
|
Rebate Preferences |
View |