1. Country-Specific Features
  2. India Help Topics
  3. India Localization SuiteTax Engine
  4. Goods and Services Tax
  5. E-Way Bill for India
  6. Generating E-Way Bill

Generating E-Way Bill

Using the E-Way Bill feature, you can generate an E-Way Bill file that will contain all the necessary details required when filling out the GST EWB–01 form online. Use the E-Way Bill file to import the transaction E-Way Bill details into the E-Way Bill online portal and generate the E-Way Bill Number (EBN).

To generate an E-Way Bill for your transactions, you must perform the following steps:

  1. Generate the E-Way Bill file in NetSuite.

  2. Submit the E-Way Bill file to the E-Way Bill online portal.

  3. Update your transactions by entering the generated EBN and E-Way Bill Date value.

Generate the E-Way Bill file in NetSuite

The generated file will be in CSV format and will contain the E-Way Bill details for the selected transactions.

To generate the E-Way Bill file:

  1. Go to Reports > Tax > Generate E-Way Bill.

  2. For OneWorld accounts, select a subsidiary in the Subsidiary field,

  3. In the GSTIN field, select a GSTIN from the list. GSTINs (Tax Registration Number) shown in this list are associated with the selected subsidiary.

  4. Expand the Filters section by clicking the plus icon. Use the Filters section to narrow down the results depending on the transaction range, transaction type, entity, and status.

    The following table describes the available filters:

    Filter Name

    Description

    Transaction Date From

    Select a starting period to filter transactions based on the subsidiary selected.

    Transaction Date To

    Select an end period to filter transactions based on the subsidiary selected.

    Customer or Vendor

    Select a customer or vendor record.

    Transaction Type

    Select one or multiple transaction types.

    Status

    Select one or multiple E-Way Bill statuses. Not Exported, Exported, and Updated are selected by default.

  5. Click Search.

  6. Check the box next to the approved transactions you want to include in the E-Way Bill file.

  7. Click Generate to export the E-Way Bill result as a CSV file.

Submit the E-Way Bill file to the E-Way Bill online portal

To generate an E-Way Bill using the exported E-Way Bill CSV file from NetSuite, you must first use an offline tool to convert it to a JSON file. Use the generated JSON file to upload the data into the online portal and generate an E-Way Bill.

To submit your E–Way Bill file online:

  1. Download the free E-Way BIll JSON Preparation tool (Ver 1.0.1118) from the E-Way Bill online portal.

  2. Copy the necessary details from the CSV file and paste it into the E-Way Bill offline tool.

  3. Using the tool, generate a JSON file.

  4. Upload the JSON file to the government E-Way Bill online portal.

  5. Generate the E-Way Bill for the submitted transaction data.

  6. The E-Way Bill online portal will produce the E-Way Bill Number (EBN) and the E-Way Bill Date . Take note of these values as you will need to enter this information back to NetSuite.

Update your transactions by entering the generated EBN and E-Way Bill Date value

In NetSuite, go back to the exported transactions and update the E-Way Bill No. and E-Way Bill Date fields in the India E-Way Bill Details section. You can add the E-Way Bill details by editing each transaction record or update multiple transactions through the Generate E-Way Bill page. For more information, see Updating E-Way Bill Detail information about Transaction Records.

After the EBN and E-Way Bill Date are entered, the E-Way Bill status of the transactions will change to Updated.

Updating E-Way Bill Detail information about Transaction Records

Using the Generate E–Way Bill page, you can add and modify E–Way Bill detail information about single or multiple transactions. You can also use this page to update the exported transactions with the E-Way Bill Number (EBN) and E-Way Bill Date generated from the online E-Way Bill portal.

There are two ways you can update the E–Way Bill details depending on your requirement:

  1. Update the E-Way Bill transaction details.

  2. Update the E-Way Bill transportation details.

Update the E-Way Bill transaction details

Using the E–Way Bill Transaction Details form, you can make changes to the general E–Way details and transportation details of a single transaction record before or after generating your E–Way Bill file.

To add or update E–Way Bill transaction details:

  1. Go to Reports > Tax > Generate E–Way Bill.

  2. Set filters to display transactions eligible for E–Way Bill generation.

  3. On the search results list, click Edit next to the transaction you want to update.

  4. On the E-Way Bill Transaction Details form, all E-Way Bill related information for the transaction are displayed.

    The top section contains the following read-only fields:

    • Subsidiary – This field displays the transaction’s subsidiary.

    • Name – This field displays the transaction’s Customer or Vendor.

    • Transaction Date – This field displays the transaction’s date.

    • E-Way Bill Total Invoice Value – This field displays the total amount of taxable basis, GST tax amount, and other charges of the transaction.

    • Transaction Type – This field displays the type of transaction.

    • Document No. – This field displays the transaction’s default document number.

    • Transaction Amount – This field displays the transaction’s amount.

    While under the E-Way Bill Information and Transport Information section, you can add new or modify existing values for the transaction. All fields available under these sections are the same fields available under the Billing subtab of the transaction record.

    Note:

    Updating the Status, Sub Type, Doc Type, or E-Way Bill Transaction Type field through the E-Way Bill Transaction Details form will automatically override the default value of the field for the transaction.

  5. Click Save.

Update the E-Way Bill transportation details

Using the E–Way Bill transportation Details form, you can make changes to the E–Way Bill transportation details for a single or multiple transactions.

To add or update the E–Way Bill transportation details:

  1. Go to Reports > Tax > Generate E-Way Bill.

  2. Set filters to display transactions eligible for E–Way Bill generation.

  3. Select one or multiple transactions that you want to update.

  4. Click Update Transport Details.

  5. On the E-Way Bill Transporation Details form, enter the following:

    Field

    Description

    Transportation Mode

    Select a mode of transportation.

    Transport Name

    Enter the name of the transporter.

    Transport Doc. No

    Enter the transporter document number.

    Vehicle No.

    Enter the vehicle number.

    Distance (KM)

    Enter the approximate distance to be covered. Distance must not be greater than 4,000 km.

    Transport ID

    If the transportation is done through a transporter, enter a valid TRANSID or GSTIN transporter ID.

    Transport Date

    Enter the transporter document date. This field is required if the Transportation Mode is Rail, Air, or Ship.

    Vehicle Type

    Enter the vehicle type. This field is required if the mode of transportation is Road.

  6. Click Save.

Related Topics

General Notices