Creating an In-Transit Vendor Payment Without Approval Routing
After you have enabled the In-Transit Payments feature, you can enter in-transit vendor payments. The balance of the originating vendor bill is reduced by the amount of the payment created.
In-transit vendor payments cannot be processed using the Automated Clearing House (ACH) feature.
Enter an in-transit vendor payment:
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Do one of the following to open the vendor bill payment form:
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To create a single in-transit vendor payment, go to Transactions > Payables > Pay Single Vendor.
For full details about the entire form to create a single vendor payment, see Paying Bills to a Single Vendor.
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To bulk create in-transit vendor payments, go to Transactions > Payables > Pay Bills.
For full details about the entire bulk vendor payment form, see Paying Bills to Multiple Vendors.
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Complete the form with in-transit payment information, as described below.
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Click Save.
Important:After this payment form is saved, the setting for the In-Transit field cannot be changed. Additionally, any fields on the from that affect the General Ledger (GL) cannot be changed. You must void or delete the in-transit payment and then create a new one to change information in fields that affect the GL.
Primary Information
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Check the In Transit box to designate this vendor payment as an In-Transit Payment.
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This defaults based on the setting for the Use In-Transit Vendor Payments by Default preference. See Setting Preferences for In-Transit Payments.
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The In Transit box can be checked only when first creating a payment. After the payment form is saved, this setting cannot be changed.
Clear this box if this vendor payment is not an In-Transit payment.
The setting for this field cannot be changed after the form is saved.
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The Available Balance is displayed for the selected Account. The bank account available balance is calculated as follows:
Bank account balance — Sum of outstanding in-transit payments = Available balance
If you use approval routing, the form may not show the Approval Status and Next Approver fields until after the form is saved.
After Saving an In-Transit Payment
After you save the form,
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A/P transaction is recorded as non-posting
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Cash-In-Transit transaction is posted
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The available balance of the vendor bill is reduced by the amount of the in-transit payment.
The status of the vendor bill becomes Payment In-Transit when an in-transit payment linked to the vendor bill is created that meets the following criteria:
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The in-transit payment amount is for the total balance due on the vendor bill.
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The in-transit payment has a status of In-Transit.
Existing payments with a status of In-Transit are not affected when the Payment Hold box on the vendor bill is checked. However, no new payments can be created.
The Void button shows on a saved in-transit payment only if the status of the payment is Confirmed. For details about it-transit payment statuses, see In-Transit Payment Statuses.
Vendor Records and the Vendor Dashboard
After you save an in-transit vendor payment, information about in-transit payments is displayed on vendor records and on the Vendor Dashboard. The in-transit amount shown is the amount of in-transit payments made that have not yet been deposited by the vendor's bank.
The in-transit amount is displayed on the vendor record under the Balance Information section in the In-Transit Balance field.
Also, on the Currencies subtab, an In-Transit Balance shows for each currency that has a corresponding payment. In OneWorld accounts, the Subsidiary subtab of vendor records shows the In-transit Payment Balance by subsidiary.
In the Vendor portlet of the vendor dashboard displays the total in-transit payment balance for that vendor. For details about the vendor dashboard, read Vendor Dashboards.