In-Transit Payments with Approval Routing
When the Vendor Payments box is checked on the Approval Routing subtab for accounting preferences, you can use approval routing for in-transit payments. For more information, see Setting Preferences for In-Transit Payments.
When an in-transit payment has a Pending Approval status, the payment amount is recorded but does not yet post to the general ledger. After the payment is approved, the following occurs:
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The payment status is updated to In-Transit.
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The payment amount posts to the Cash-In-Transit (CIT) account.
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The balance of the vendor bill is reduced by the in-transit payment amount.
Using approval routing, bill payment forms show the Approval Status and Next Approver fields. Note that these fields do not appear when you first create the in-transit payment record. They show only when editing an existing in-transit payment and can be set either manually or using a SuiteFlow workflow.
When you save an in-transit payment with a Pending Approval status, it cannot be set to Confirmed or Declined. If the amount of the in-transit payment is for the full balance of the vendor bill, the bill status becomes Payment In-Transit.
After the in-transit payment is approved, the vendor payment status becomes In-Transit.
If the in-transit payment is rejected, the status of the vendor bill returns to Open. An in-transit payment with a Rejected status cannot be edited if any vendor bills linked to the payment have an amount due of zero.
Standard or Custom Approval Routing
You can enforce approval processes for in-transit vendor payments in the two following ways:
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Standard Vendor Payment Approval
Standard in-transit vendor payment approval does not require creating and using a custom SuiteFlow.
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Custom Vendor Payment Approval Routing Using SuiteFlow
Create a custom SuiteFlow workflow to process in-transit vendor payment approvals.
Standard Vendor Payment Approval
When the Vendor In-Transit Payments box is checked on the Approval Routing subtab for accounting preferences, your vendor payments show an Approval Status field. Vendor payments with a status of Pending Approval can be approved or be rejected. A vendor payment that is rejected is not processed for payment.
You can use standard approval for vendor in-transit payments, regardless of whether you enable SuiteFlow for other purposes.
Bill payment approvals can be handled on individual transactions or in bulk. For more information, see:
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Approving an In-Transit Payment With Standard Vendor Payment Approval
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Approving In-Transit Payments Standard Vendor Payment Approval in Bulk
Custom Vendor Payment Approval Routing Using SuiteFlow
For more complex approval requirements, you can use SuiteFlow workflow management when you enable the Vendor In-Transit Payments preference for Approval Routing. Then, you have the option of creating a custom SuiteFlow workflow to process in-transit vendor payments.
For information about custom workflows, see SuiteFlow Overview.