Viewing Item Count Records

You can view, but not manually create or edit, item count records in the Smart Count SuiteApp. To view an item count record, go to Transactions > Smart Count > Item Count.

When a count starts, the SuiteApp creates an item count record.

The record status is set to In Progress.

When the count is completed, the SuiteApp updates the Last Count Date and Last Count Reason fields in the Item Location configuration.

Important:

Item count records can only be created through the mobile application, not through the user interface.

Each item count record includes the following fields:

Field	Description
Item	Displays the item being counted.
Location	Shows where the item is stored.
Bin	Indicates the bin associated with the item.
Status	Displays the current status of the count. For more information, see Item Count Statuses.
Count Type	Shows if the count is directed or a spot count.
Configuration Reference	Links to the related count configuration record.
Inventory Adjustment	Links to the inventory adjustment record. This is created automatically when a count is approved. If not approved, this field is blank.
ID	Shows the unique identifier for the item count record.
Owner	Displays the name of the employee who performed the count.
Date Created	Shows when the record was created.
Last Modified	Displays the date and time of the last modification.
By	Shows the name of the employee who last modified the record.
Remarks	Displays comments entered by the counter during the count.
System Remarks	Shows system-generated comments. For more information, see System-Generated Comments.
Count Reason	Displays the reason for the count.
Reviewed By	Shows the name of the employee who reviewed the count.
Reviewer Comments	Displays comments from the reviewer.
Inventory Status Change	Links to any related inventory status change record.
Bin Transfer	Links to any related bin transfer record.
Inventory Transfer	Links to any related inventory location transfer record.
Recount Assigned To Employee	Shows the name of the employee assigned to perform a recount.
Zone	Displays the zone assigned to the item in its bin record.
Aisle	Shows the aisle assigned to the item in its bin record.
Item Count Details (subtab)	Displays a detailed breakdown of the item's count.
Notes (subtab)	Lists changes made to the record.
Workflow (subtab)	Shows active workflows and workflow history for the item.

Field

Description

Item

Displays the item being counted.

Location

Shows where the item is stored.

Bin

Indicates the bin associated with the item.

Status

Displays the current status of the count. For more information, see Item Count Statuses.

Count Type

Shows if the count is directed or a spot count.

Configuration Reference

Links to the related count configuration record.

Inventory Adjustment

Links to the inventory adjustment record. This is created automatically when a count is approved. If not approved, this field is blank.

Shows the unique identifier for the item count record.

Owner

Displays the name of the employee who performed the count.

Date Created

Shows when the record was created.

Last Modified

Displays the date and time of the last modification.

Shows the name of the employee who last modified the record.

Remarks

Displays comments entered by the counter during the count.

System Remarks

Shows system-generated comments. For more information, see System-Generated Comments.

Count Reason

Displays the reason for the count.

Reviewed By

Shows the name of the employee who reviewed the count.

Reviewer Comments

Displays comments from the reviewer.

Inventory Status Change

Links to any related inventory status change record.

Bin Transfer

Links to any related bin transfer record.

Inventory Transfer

Links to any related inventory location transfer record.

Recount Assigned To Employee

Shows the name of the employee assigned to perform a recount.

Zone

Displays the zone assigned to the item in its bin record.

Aisle

Shows the aisle assigned to the item in its bin record.

Item Count Details (subtab)

Displays a detailed breakdown of the item's count.

Notes (subtab)

Lists changes made to the record.

Workflow (subtab)

Shows active workflows and workflow history for the item.

Item Count Statuses

In Progress - The count is currently underway.
Pending Approval - The count is waiting for approval.
Tolerance Error - The counted quantity exceeds the allowed tolerance.
Approved - The count has been approved.
Rejected - The count has been rejected.
Recount Suggested - A recount is required for the item.
Canceled - The record was canceled by the user or system.
Paused - The count is temporarily paused.
Count Superseded - A new count was performed before the previous day's count was approved or resolved. The earlier record is marked as Superseded.

Item Count Statuses

Related Topics