Receiving Documents from Trading Partners

After receiving a SuiteProcurement purchase request, trading partners sends the following documents.

• Shipping Details – It contains shipping details to help you track your shipment. To find the shipping details, click the SuiteProcurement Transactions subtab on a SuiteProcurement purchase request.

• PO Acknowledgment Details – It contains order confirmation details such as quantity acknowledged, quantity accepted, item order status, rate, expenses, and others. To find the order confirmation details, click the SuiteProcurement Transactions subtab on a SuiteProcurement purchase request.

• Vendor Bill – It contains payment details for the orders sent. To view bills click the Related Records subtab on a purchase request, or go to Transactions > Payables > Enter Bills > List.

  You can also view the taxes associated with a bill, on the Expenses and Items subtab, click Tax Detail. The Tax Detail popup window displays taxes on items, shipping, and any special handing charges.

• Vendor Returns or Credit Memo –

  You can start the return process through the Trading Partner website. When a trading partner initiates the return and sends credit memo data to NetSuite, a bill credit is created.

  The SuiteProcurement SuiteApp automatically associates the bill credit to the bill, ensuring no payment is required for returned items in the following cases:

  • If your PO contains a single bill.

  • If your bill is approved or open.

  For multiple bills, unapproved bills, or bills already paid, you need to manually associate the bill credit with the bill. You will receive an email to use the bill credit amount.

  If the bill for returned item is already paid, you can associate a vendor credit with a deposit. For more information, see Associating a Vendor Credit With a Deposit.

  If the bill for returned item is not paid, you can associate vendor credit with a bill. For more information, see Applying a Vendor Credit.

The SuiteProcurement SuiteApp includes a SP MR NSEB Process Inbound Document scheduled script that runs every four hours to process inbound documents. If a document encounters an issue during processing, an email is sent to the requester and users with the Administrator role. Users with the Administrator role can also manually run the script manually to process any failed documents with pending statuses.

When an purchase request is received, you can acknowledge and generate an item receipt. For information, see Receiving Items and Generating Item Receipts.

General Notices