Receiving Documents from Trading Partners
Trading partners sends the following documents after receiving a SuiteProcurement purchase order.
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Shipping Details – It contains shipping details to help you track your shipment. To find the shipping details, click the SuiteProcurement Transactions subtab on a SuiteProcurement purchase order.
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PO Acknowledgment Details – It contains order confirmation details such as quantity acknowledged, quantity accepted, item order status, rate, expenses, and others. To find the order confirmation details, click the SuiteProcurement Transactions subtab on a SuiteProcurement purchase order.
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Vendor Bill – It contains payment details for the orders sent. To view bills click the Related Records subtab on a purchase order, or go to Transactions > Payables > Enter Bills > List.
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Vendor Returns or Credit Memo – The SuiteProcurement SuiteApp does not support credit memo transactions. You must contact your trading partner for credit memo details and create a credit memo record manually.
The SuiteProcurement SuiteApp includes a SP MR NSEB Process Inbound Document scheduled script that runs every four hours to process the documents. If a document could not be processed, an email is sent to the employee who created the purchase order and users with Administrator role. Users with the Administrator role can also run the scheduled script manually to process the failed documents with pending statuses.
When an order is received, you can acknowledge and generate an item receipt. For information, see Receiving Items and Generating Item Receipts.