1. Country-Specific Features
  2. Brazil Help Topics
  3. Brazil-specific SuiteApps
  4. Brazil Localization
  5. Electronic Invoicing for Brazil
  6. Electronic Invoice Generation for Brazil
  7. Importing Goods Into Brazil
  8. Purchasing and Receiving Imported Goods in Brazil
  9. Creating Import Bills from Purchase Orders for Brazil

Creating Import Bills from Purchase Orders for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

When you create a purchase order to import goods into Brazil, you can create the import bill from the order. You can then generate and certify electronic invoices from the import bill.

To create an import bill from a purchase order for Brazil:

  1. Go to Transactions > Purchases > Enter Purchase Orders > List.

  2. Next to the purchase order for imports, click View.

    The purchase order opens.

  3. Click Create Import Bill.

    A new import bill opens. NetSuite automatically populates a few fields with information from the purchase order.

  4. Under Primary Information, enter basic information about the import bill.

    1. In the Reference No. field, enter up to 45 characters to identify this transaction, such as the vendor's invoice number.

    2. If the purchase order was in a foreign currency and you did not include an exchange rate in the order, in the Exchange Rate field, enter the exchange rate of the currency against your subsidiary's base currency.

      For more information about currencies, see Multiple Currencies.

    3. (Optional) To apply a payment hold on a disputed import bill, check the Payment Hold box.

    4. In the Import Registration Date field, enter the date in which you registered the import declaration.

    5. In the Import License Number field, enter the import license number provided by the Sistema Integrado de Comércio Exterior (Siscomex) system.

    6. In the Import Declaration Type field, select the type of import declaration you presented for customs clearance.

    7. In the Import Declaration Number field, enter the import declaration number assigned to the imported goods by the Siscomex system.

    8. In the Due Date field, enter the date the import bill is due.

    9. In the Date field, enter the posting date of the import bill.

      By default, NetSuite enters the current date on this field.

    10. In the Posting Period field, select a period to which the transaction should be posted.

    11. (Optional) To add details about the import bill to identify it within NetSuite, in the Memo field, enter a short description.

    12. In the Transaction Nature field, select the transaction nature that applies to this transaction.

      NetSuite only displays transaction natures associated with the electronic invoice for goods category. If you associated the e-document category with a transaction nature record, NetSuite automatically populates the transaction nature. You can change it to any other transaction nature. For more information, see Setting Up Transaction Natures for Brazil.

  5. If you are importing goods on behalf or by order of another company, under Classification, enter the information about the company that hired you.

    1. In the Acquirer or Orderer Federal Tax Registration field, enter the Cadastro Nacional de Pessoas Jurídicas (CNPJ) number of the company that hired you.

      The CNPJ is Brazil's federal tax registration number for legal entities. You can enter the 14-digit number using one of the following formats: 00000000000000 or 00.000.000/0000-00.

    2. In the State of the Acquirer or Orderer field, enter the acronym of the state where the acquirer or orderer is located.

  6. Under Shipment, enter information about the transport of the goods.

    1. In the Mode of Import field, select the mode in which the goods were imported based on your company's involvement in the process.

    2. In the Import Type field, select whether the goods were imported by the company directly or through a trading company.

    3. In the International Transportation Method, select the method used to transport the goods to the country as stated in the import declaration.

    4. In the Exporter Code field, enter the code that identifies the exporter in the import declaration.

  7. Under Customs Clearance, enter information about the clearance of the goods.

    1. In the Place of Clearance field, select the city where customs cleared the goods you imported.

    2. In the Clearance Date field, enter the date in which customs cleared the goods you imported.

    3. In the Number of the Drawback Concession Act field, enter the number of your company's drawback concession act document.

      Drawback is a special customs regime. It enables the suspension or elimination of taxes on the purchase of goods when they are used to manufacture products for exporting purposes.

    4. In the FCI Control Number field, enter the Ficha de Conteúdo Importado (FCI) control number.

      The FCI helps determine the share of imported goods in the final value of a product. It also identifies the taxpayer and the imported goods.

  8. To add more information about this transaction to the printed electronic invoice, under Additional Information, do the following:

    • To use a predefined additional information text, in the Additional Information Preset field, select an additional information preset.

      NetSuite populates the Additional Information field with the predefined text. If you need to provide more information, you can edit the content in the field. For more information, see Creating Additional Information Presets.

    • To add information that is specific about this transaction, in the Additional Information field, enter the relevant information.

      If the information exceeds the character limit defined by the tax authority, the system truncates the content.

  9. Click the Expenses and Items subtab.

    1. Add the imported items.

      1. Click the Items subtab.

      2. Add the items you are importing.

        When adding the items, do the following:

        1. In the CFOP Code column, select the Código Fiscal de Operação e Prestação (CFOP) code that identifies the type of transaction.

          If you associated the selected e-document category with a transaction nature record, NetSuite automatically populates the CFOP code with the appropriate default option. You can change it to a more suitable CFOP code, according with the type of transaction you're performing. For more information, see Setting Up Transaction Natures for Brazil.

        2. (Optional) In the Origin Code column, enter the code that identifies the item's place of origin.

          You can enter numbers from 0 to 8. For example, for items purchased from overseas, the code is 1.

          Important:

          The place of origin of an item can be relevant for taxation, electronic invoicing, and reporting purposes. If you set an origin on the item record and want NetSuite to consider that code, leave this field empty.

        3. In the Addition Number column, enter the addition number as stated in the import declaration.

        4. In the Addition Sequential Number column, enter the addition sequential number as stated in the import declaration.

        5. In the Foreign Manufacturer Code column, enter the code that identifies the foreign manufacturer in the import declaration.

    2. Add the applicable expenses.

      1. Click the Expenses subtab.

      2. In the Expense column, select the expense.

        Brazil Localization provides a few predefined expense categories, for freight, insurance, the Sistema Integrado de Comércio Exterior (SISCOMEX) fee, and other costs. You can also create your own expense categories. For more information, see Creating an Expense Category.

      3. In the Amount column, enter the amount of the expense.

      4. If you selected 1 - Marítma as the international transportation method, do the following:

        1. If the AFRMM Fee expense is not automatically listed, in the Expense column, select AFRMM Fee.

          The Adicional ao Frete para Renovação da Marinha Mercante (AFRMM) fee applies to the transportation of goods by the sea.

        2. In the Amount column, add the amount of the fee.

  10. Click the Shipping subtab.

    1. Under Carrier Information, enter the relevant information about the shipping carrier.

      1. Set the shipping carrier.

        • If you want to set an existing vendor as the shipping carrier, in the Shipping Vendor field, select the vendor.

          NetSuite populates the Name, Federal Tax Registration, State Tax Registration, Address from Brazil, City from Brazil, and State from Brazil fields based on the vendor record.

        • If you want to set a custom shipping carrier, do the following:

          • In the Name field, enter the legal name of the shipping carrier.

          • In the Federal Tax Registration field, enter the shipping carrier’s federal tax registration number.

            • If the shipping carrier is a company, enter the Cadastro Nacional de Pessoas Jurídicas (CNPJ) number. You can enter the 14-digit number using one of the following formats: 00000000000000 or 00.000.000/0000-00.

            • If the shipping carrier is an individual, enter the Cadastro de Pessoas Físicas (CPF) number. You can enter the 11-digit number using one of the following formats: 00000000000 or 000.000.000-00.

          • In the State Tax Registration field, enter the shipping carrier's state tax registration number.

            In Brazil, the state tax registration number identifies a company subject to state taxes. This tax registration number is issued by the state where the carrier is located. Enter numbers only.

          • In the Address from Brazil field, enter address of the shipping carrier.

            Include the street suffix (for example, avenue, boulevard, road, route, or street), street name, number, and district.

          • In the City from Brazil field, select the city where the address is located.

            Warning:

            Do not use the browser's autocomplete feature to populate the City from Brazil field, it can lead the page to stop responding. You can refresh the page if it stops responding, but be aware that this action erases unsaved changes.

          • In the State from Brazil field, enter the acronym of the Brazilian state where the address is located.

      2. In the Type of Shipping Service field, select the type of shipping services you hired from the shipping carrier.

      3. In the ANTT Code field, enter the shipping carrier’s Agência Nacional de Transportes Terrestres (ANTT) code.

      4. In the License Plate field, enter the license plate number of the vehicle assigned to ship the items.

      5. In the State of the License Plate field, enter the acronym of the state of the vehicle’s license plate.

    2. Under Shipment Information, enter the relevant information about the shipment.

      1. In the Quantity field, enter the quantity of items being shipped.

      2. In the Species field, enter the type of the shipment or the items being shipped.

        For example, boxes, bundles, pallets, or units.

      3. In the Brand field, enter the brand of the items being shipped.

      4. In the Numbering field, enter the numbering of the shipment or the items being shipped.

        You can enter a serial number, inventory number, or any other number that is relevant.

      5. In the Gross Weight field, enter the gross weight of the items being shipped.

        The gross weight is the total weight of the items and their packaging.

      6. In the Net Weight field, enter the net weight of the items being shipped.

        The net weight is the total weight of the items without the packaging.

  11. On the Billing subtab, in the Terms field, select the terms of payment.

  12. Click the E-Document subtab.

    Add the e-document sending information:

    1. In the E-Document Template field, select a template for this transaction.

    2. In the E-Document Sending Method field, select the sending method.

      If you set a default e-document template and sending method, NetSuite automatically populates these fields. You can change the selections if you want. For more information, see Defining E-Document Sending Preferences.

  13. Click the E-Document Certification subtab.

    1. In the Certified E-Document Series field, under Certified E-Document Details, select the series assigned to this transaction’s e-document.

      If you associated a default series for the combination of subsidiary, e-document category, and tax authority you are using, NetSuite automatically populates the series. You can change it to any other series associated with the same combined information. For more information, see Creating E-Document Series.

    2. (Optional) If you want this electronic invoice to reference other electronic invoices, in the Referenced Electronic Invoice field, enter one or more access keys for the existing e-documents.

      To add multiple referenced electronic invoices, enter an access key, then press the Enter key on your keyboard, and enter another access key. Repeat as needed. Each access key must be 44 characters long and placed on a separate line.

  14. Click Save.

    NetSuite saves the import bill transaction.

Related Topics

General Notices