Adding Receiver Acknowledgment Custom Fields
To access the Brazil Certification Tax Authorities SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Certification Tax Authorities.
NetSuite requires you to create a set of custom fields on the receiver acknowledgment tax authority to define the following preferences:
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Enable the capture of e-documents that your subsidiary receives.
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Define a File Cabinet folder to save incoming e-document files.
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Send the e-document awareness event automatically to the tax authority when the subsidiary receives an e-document.
To add the receiver acknowledgment custom fields:
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Go to Setup > E-Document Certification > Tax Authority Certification Service.
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Find the tax authority certification service record named Receiver Acknowledgment Tax Authority and click View.
The tax authority certification service record for receiver acknowledgment opens.
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Click the Certification Settings subtab.
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Find the e-document certification settings you want, and then click Edit.
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Click the Custom Fields subtab.
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Enable the receiver acknowledgment feature.
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Click New Certification Custom Fields.
A certification custom fields record opens.
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In the Custom Field Key field, enter ReceiverAcknowledgmentEnabled.
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In the Custom Field Value field, enter true.
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Click Save.
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Add the folder where you want to save the incoming e-document files.
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Click New Certification Custom Fields.
A certification custom fields record opens.
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In the Custom Field Key field, enter IncomingEDocumentFolder.
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In the Custom Field Value field, enter the internal ID of the file cabinet folder to save the incoming e-document files.
To find a File Cabinet folder's internal ID:
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Set the Show Internal IDs preference.
For more information, see Setting the Show Internal IDs Preference.
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Go to Documents > Files > File Cabinet.
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Find the folder to which you want to save the incoming e-document files.
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Verify the folder's internal ID on the Internal ID column.
Take note of the ID to enter it in the Custom Field Value field.
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Click Save.
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Define whether you want NetSuite to automatically send an e-document awareness event when the subsidiary receives an e-document.
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Click New Certification Custom Fields.
A certification custom fields record opens.
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In the Custom Field Key field, enter AutomaticEDocumentAwareness.
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In the Custom Field Value field, set your preference for the automatic sending of e-document awareness events:
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If you want NetSuite to automatically send e-document awareness events for every incoming e-document, enter true.
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If you want to manually send e-document awareness events, enter false.
Warning:After manually sending the e-document awareness event, the system downloads the full e-document XML file. This process can take up to two hours due to a limitation imposed by the Secretaria da Fazenda.
You do not need the XML file to send receiver acknowledgment events for an e-document, but NetSuite requires the file to convert the e-document into a vendor bill.
Be aware that you have 10 days after the e-document certification to manually send the e-document awareness event. If you miss the deadline, NetSuite will not be able to download the XML file.
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Click Save.
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