1. User Guide
  2. Timesheets Application
  3. Working with Timesheets
  4. Approving or Rejecting Timesheets

Approving or Rejecting Timesheets

If you manage other employees or approve their timesheets, you can approve or reject the timesheets awaiting your approval.

Depending on your company's approval processes, timesheets may require several levels of approval. If the timesheet includes time entries against two or more projects and your company requires time to be approved at the project level, you may approve only part of a timesheet with time recorded against projects that you manage.

You can approve or reject:

Approving or Rejecting a Timesheet

You can approve or reject each timesheet separately.

To approve or reject a timesheet:

  1. Go to Timesheets > Timesheets – To approve > [Select a timesheet] > Submit/Approve.

  2. Choose Approve or Reject.

  3. (Optional) Copy others into the timesheet approval or rejection notification by entering their email addresses under Additional email addresses to Cc. A notification is sent to the person who submitted the timesheet by default.

  4. If you're rejecting the timesheet, enter a reason for rejecting the timesheet under Notes or comments.

  5. Click Save to confirm the approval action and return to the timesheets to approve list.

Approving or Rejecting Time Entries Selectively in a Timesheet

Depending on your company's SuiteProjects Pro account configuration, you may be able to approve or reject time entries selectively in each timesheet. See also Line Item Rejection in Timesheets.

To approve or reject time entries selectively in a timesheet:

  1. Go to Timesheets > Timesheets – To approve > [Select a timesheet] > Report.

  2. Choose Approve or Reject for each time entry listed in the timesheet report table.

    If you're rejecting a time entry, enter a Reason for rejecting the time entry.

  3. Click Approve/Reject items to confirm the approval action and return to the timesheets to approve list.

    After you approve or reject time entries selectively in a timesheet, that same timesheet contains only the approved time entries and is now approved by you. It no longer appears in your timesheets to approve list.

    SuiteProjects Pro creates a separate timesheet for rejected time entries, moves the rejected time entries to this new timesheet automatically, and sets the approval status of this new timesheet as rejected.

Approving or Rejecting Multiple Timesheets at the Same Time

Depending on your access profile, you can approve or reject several timesheets at the same time from the timesheets to approve list using bulk actions. For more information about bulk actions, see Bulk Actions.

To approve or reject multiple timesheets:

  1. Go to Timesheets > Timesheets – To approve.

  2. Check the box next to the timesheets you want to approve or reject.

  3. Click Bulk Actions in the list toolbar or press the shortcut key B.

    The Actions window appears.

  4. Choose Approve the selected timesheets or Reject the selected timesheets.

  5. If you're rejecting the timesheets, enter a reason for rejecting the timesheets under Notes or comments.

  6. Click OK to approve or reject the selected timesheets and return to the list.