12 Checking Out and Downloading Documents
This chapter has the following sections:
12.1 About Checking Out and Downloading Documents
You check out a document to lock it so that no other users can revise it. Only one user at a time can check out a file, but multiple users can continue to view the released document even when it is checked out. After checking out a document, you must either check in a new revision or undo the check-out before the document can be revised again. You must have write permission to the document to check it out or check in a revision. To undo a check-out, you must be the person who has the document checked out or have admin permissions to the document.
12.2 Checking Out Documents
You check out a document to lock it while you make changes. To check out a document, select a document then select Check Out from the More menu on either the Find Documents or View Documents page, or select Check Out from the contextual menu on the Find Documents page.
12.3 Downloading Documents
You download a document to copy a version to a file system. A copy can be the native file version, a web-viewable rendition, or an annotated version. You need read permission to download a document.
Some reasons you might download a document:
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To edit the document after you check it out
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To send a copy to someone else
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To review a document when not connected to Oracle WebCenter Content, for example while traveling
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To compare different revisions
For information on downloading annotated documents, see How do I download annotated documents?.
12.3.2 How do I download a web-viewable rendition?
To download a web-viewable rendition of a document:
- Right-click Web-Viewable on the summary tab of the Properties section of the View Documents page and select the appropriate option from the contextual menu for saving the file.
- When prompted, navigate to where you want the file stored and save the file.
12.4 Checking Out and Downloading Documents from WebCenter Content: Desktop
Oracle WebCenter Content: Desktop provides quick access to Oracle WebCenter through a standard Microsoft Windows files system or through Microsoft Office products such as Outlook and Word. When integrated with Oracle WebCenter Content: Desktop, files can be checked out automatically and downloaded through your desktop application. See How do I integrate Microsoft File Explorer with content servers? and subsequent sections in Using Oracle WebCenter Content: Desktop.