Send Email reports to one or more recipients directly from the catalog. It’s easy to distribute reports this way and quicker than downloading a report and mailing it from your email client. To keep everyone up-to-date, schedule daily or weekly emails.

1. On the Classic Home page, do one of the following:
   • Navigate to the item you want to email, click Edit, and in the Results tab, click Email.
   • Click Catalog, navigate to the item you want to email, click the More action menu, and select Email.
2. Enter the email address for one or more recipients.
   Separate multiple email addresses with a comma. For example: jane.white@abc.com, steve.brown@abc.com.
3. Customize the Subject line.
4. Send the email Now or click Later to set a date and time in the future.
5. To email report updates on a daily or weekly basis, click Repeat and then select Daily or Weekly.

Track the reports you’ve chosen to send to people by email from the Console. Quickly see when reports were sent and which items are pending (scheduled to run in the future). Review, change, or delete your deliveries (scheduled or completed) from the same page.

1. Go to the Home Page, click Navigator, and then click Console.
2. Click Monitor Deliveries.

   Deliveries are listed by run date, with the most recent delivery displayed first. Initially, you see only the deliveries sent in the last 24 hours (Last Day). To see deliveries for the last week or all deliveries, select Last 7 Days or All Times.

   Click Show Scheduled Deliveries (then Apply) to show deliveries that are scheduled to run in the future. For example, you might schedule a delivery to run tomorrow at 9am. If you look at the Deliveries page the night before or at 8am, you'll see the delivery only when you select Show Scheduled Deliveries as the delivery hasn't run yet.

3. Filter the list of deliveries by name, time, or status, and then click Apply.

   • Name: To filter by name, start typing the name of the delivery you’re looking for in the search box, and then press Enter.

   • Time: To filter by time, click the time filter. Select from Last Day, Last 7 Days, All Times.

   • Status: To filter by status, click Filter by Status. Select one or more from Failed, Warning, Completed, Canceled, Timed Out, Try Again, Running, Disabled, Suspended, Not Scheduled.

   • Show Scheduled Deliveries: Select to include deliveries that are scheduled to run in the future. Deselect to show only deliveries that have run or are running.

   
   Description of the illustration deliveries_filter.jpg
4. Click Actions for a delivery to review or manage a single delivery.
   
   Description of the illustration deliveries_actions.jpg
5. To preview the content, click Actions for the delivery, and select View Report.
   This option isn’t available if the delivery is generated by an agent.
6. To see details about a delivery, such as the date of last and next run, delivery frequency, history, agent path, and so on, click Actions for the delivery and select Inspect.

   • History: Click History to view and search for historical job runs. Use the name, time, and status filters to help you find the delivery you want.

   • Recipients: Click Recipients to view details about the users who will receive the delivery.

7. To edit a delivery, click Actions for the delivery, and select Edit.

   • Email deliveries — Update the email options.

   • Agent deliveries — Edit the agent associated with the delivery.

8. To troubleshoot a delivery that fails or completes with a warning, click Show details....

   Failed - Click Show details... to find out what went wrong so you can fix it.

   Warning - Click Show details... to find out more.

9. To disable a delivery, click Actions for the delivery, and select Disable.

   If you want to enable the delivery later on, click Actions for the delivery, and select Enable.

10. To delete a delivery and all future scheduled deliveries, select Delete, then OK to confirm.
11. To delete, resume, or suspend multiple deliveries, Ctrl-click to select them and then right-click to select the action you want to perform (Delete, Resume, Suspend).

You can review and edit the recipients of all your deliveries and agents from the Monitor Deliveries page. If you need to make recipient changes across multiple deliveries, the Monitor Deliveries page offers a convenient way to do it.

1. In the Oracle Analytics Home page, click the Navigator, and then click Console.
2. Click Monitor Deliveries.
3. To view the current recipients for a delivery, click the Action menu for the delivery, and select Inspect.
4. Click Recipients.
5. Review the current recipient list.

   To filter the list, click the down arrow and select the type of recipient you want to view. Either Users, Emails, or Application Roles. The Application Role filter doesn’t show you the users assigned to each application role. If needed, administrators can obtain this information from the Users and Roles page in the Console.

   To search for a particulate recipient, start typing the name of the user, email address, or application role in the search box.

   
   Description of the illustration deliveries_recipients.jpg
6. To edit the recipients, click the Action menu for the delivery, and select Edit.
   
   Description of the illustration deliveries_recipients_edit.jpg
7. Modify the list of recipients for the agent or email delivery.
   • For agents, click Recipients and modify the recipient list.
   • For email deliveries, edit the email addresses in the To field.

Administrators can temporarily suspend any delivery, at any time.

1. In the Oracle Analytics Home page, click the Navigator, and then click Console.
2. Click Monitor Deliveries.
3. To access everyone’s deliveries in addition to your own, click the Action menu for the page, and select Admin View.
4. To suspend a delivery, click the Action menu for the delivery and select Suspend.
   To suspend multiple deliveries at once, select Shift + click or Ctrl + click to select all the deliveries you want to suspend, then right-click and select Suspend.
5. To resume a delivery, click the Action menu for the delivery and select Resume.
6. To resume or suspend multiple deliveries, Ctrl-click to select them, and then right-click to select the action you want to perform (Resume or Suspend).

If you're an administrator, you can change the owner or time zone for one or more deliveries. You can make yourself the new owner or select a different user. This is useful when the original owner changes, leaves your organization, or after migration from a different environment. The change time zone option also comes in handy if you need to change the time zone for multiple deliveries, and this is especially useful when you migrate deliveries from a different environment with a different time zone.

1. In the Oracle Analytics Home page, click the Navigator, and then click Console.
2. Click Monitor Deliveries.
   
   Description of the illustration deliveries_actions_change.jpg

   The Change menu is available only to administrators. If you don't have the required permissions, ask your administrator to make the changes for you.

3. To change the owner of a delivery, click the Action menu for the delivery, select Change, and then Owner.
   To change multiple deliveries at once, select Shift + click or Ctrl + click to select all the deliveries you want, then right-click and select Change, then Owner.
   1. Start typing the name of the new owner to find the user. Use * as a wildcard.
      Alternatively, click Assign to Me to make yourself the new owner.
      
      Description of the illustration deliveries_actions_change_owner.jpg
   2. Click Change Owner.
   3. If the current owner and the RunAs user for a delivery are the same, the new owner becomes the new RunAs user. Click OK to acknowledge and allow changes to the RunAs user, where required.
      When the RunAs user changes, take care to review the new RunAs user’s data and object security to ensure the required access levels are applied.
4. To change the time zone of a delivery, click the Action menu for the delivery, select Change, and then Time Zone.
   To change multiple deliveries at once, select Shift + click or Ctrl + click to select all the deliveries you want, then right-click and select Change, then Time Zone.
   1. Select the new time zone for the deliveries you selected.
   2. To only change a specific time zone, click Change only selected deliveries with a specific time zone and then select the time zone you want to change.
      Don't select the checkbox if you want all deliveries to use the new time zone.
      
      Description of the illustration deliveries_actions_change_timezone.jpg
   3. Click Change Time Zone.

When you restore content from a snapshot or migrate content from a different environment, delivery schedules defined for agents, analyses, and dashboards in the snapshot aren’t restored or activated right away. When you’re ready to restore deliveries on your system, you can decide whether to enable or disable delivery schedules on your system. This is useful as you might not want to immediately start delivering content.

1. In the Oracle Analytics Home page, click the Navigator, and then click Console.
2. Click Monitor Deliveries.
3. To restore deliveries, click the Action menu for the page and select Restore Deliveries.
4. Select whether to restore and activate deliveries or restore deliveries only. Select one of the following:

   • Maintain Delivery Schedule Status

     All delivery schedules maintain their status (enabled or disabled).

     • Existing delivery schedules remain unchanged.
     • New delivery schedules created during the restore process inherit the schedule status that’s defined in the corresponding agent, analysis or dashboard.

     For example, this option is useful when you restore deliveries in a production environment where you want deliveries to be active immediately.

   • Disable Delivery Schedules for New Deliveries

     Delivery schedules that are created during the restore process for agents, analyses, and dashboards are disabled. Existing delivery schedules remain unchanged.

     For example, this option is useful when you restore deliveries in a test environment where you don’t need to activate deliveries immediately.

   • Disable All Delivery Schedules And Delete All History (Not recommended)

     All delivery schedules are disabled during the restore process and any delivery history is deleted.

     • Existing delivery schedules are disabled.
     • New delivery schedules created for agents, analyses, and dashboards during the restore process are disabled.
     • Historical delivery details no longer available.

     This option is not recommended. If you do select this option, you must manually enable delivery schedules for all agents, analyses, and dashboards.

5. Click Restore.
6. To activate a delivery, click the Action menu for the delivery, and select Enable.

   To activate multiple deliveries at once, select Shift + click or Ctrl + click to select all the deliveries you want to activate, then right-click and select Enable.

   If necessary, click Edit to redefine the delivery schedule.

If you're an administrator, you can generate a report that contains details about your deliveries and download the report in CSV format for analysis. You can customize the report so it only contains information you want to see. For example, if you're interested in active deliveries, there's an option to exclude deliveries that are disabled or suspended from the report. You can also control the detail that's included and whether to include everyone's deliveries or just your own.

1. In the Oracle Analytics Home page, click the Navigator, and then click Console.
2. Click Monitor Deliveries.
3. Click the Action menu for the page, and select Export Deliveries Report.

   Note:

   To include everyone's deliveries in the report rather than only deliveries that you own, click Admin View before you click Export Deliveries Report.

   
   Description of the illustration deliveries_actions_exportreport.jpg
4. Customize the report.
   • Select Exclude disabled and suspended jobs from the report if you want the report to contain only jobs that are active.
   • Deselect information to exclude it from the report.

   
   Description of the illustration deliveries_report_options.jpg
5. To generate the report and download the CSV file to your local file system, click Export.
6. Navigate to your download folder and open the report in your favorite editor.

   Look for a CSV file with the name: DeliveriesReport<timestamp>. For example, DeliveriesReport20240620100144854.csv.

   
   Description of the illustration deliveries_report_csv.jpg

Content that you send by email isn’t encrypted. It's your responsibility to safeguard any sensitive data that you send.