Enable a study for Electronic Health Record (EHR) data import
Enable EHR data import for a study so site users can import EHR data into Oracle Clinical One Platform forms, which can save site users time and improve data quality by reducing data entry mistakes.
- The label Oracle Clinical Connector Enabled appears on the General tab under Study Settings. For more information, see Open the study's settings.
- Study designers see the EHR Mapping setting on the Advanced side panel, allowing them to map form questions to EHR data elements in an Oracle-managed data dictionary.
What EHR data can be imported?
The Oracle Clinical Connector (OCC) data dictionary contains the values that a study designer selects from when mapping a form question for EHR data import. Oracle maintains the dictionary and updates it with each release when applicable, guaranteeing study designers have access to the most recent mapping options and code lists.
- Demographics
- Medical History
- Medications
- Labs
- Vitals
- Procedures
How do I implement EHR data import for a study?
- The sponsor reaches out to their Oracle
point of contact to request Oracle Clinical
Connector (OCC) enablement for a study.
Note:
Once enabled, you can test EHR data import using test data. For more information, see Test the EHR data import. - The study designer maps form questions to EHR data elements. For more information, see Map form questions for EHR data import.
- The sponsor associates an EHR connector
instance with participating sites. For more
information, see Enable and manage your EHR site connections.
Note:
If more connector instances are required for new sites, the sponsor should reach out to their Oracle point of contact. - The site user links subjects to their Medical Record Number (MRN). For more information, see Link subjects for EHR data import.
Site users can now import subject EHR data. For more information, see Import EHR data.
Permissions and global roles required to use this feature
The following permissions and global role provide the access needed to use and manage this feature. For more information, see Sponsor and site permissions and Roles for global users.
| Permission | Type |
|---|---|
| Link and Unlink Subject with EHR Patient | Site permission |
| Manually Update EHR Imported Data | Site permission |
| Create and Manage sites | Sponsor permission |
| View EHR Connectors | Global Role |
For details about how to enable sites and other useful information, browse the sections below:
- Test the EHR data import
When OCC is enabled for your study, Oracle provides you with a test connector and subject data that you can import, providing you with the ability to see how the EHR data import feature functions. - Enable and manage your EHR site connections
After your sites have consented, you can map them to one of the Oracle-created clinical connectors. - Actions that impact an EHR-connected site
Learn about the implications of transferring or retiring an EHR-connected site, and decommissioning an EHR-enabled study. - EHR standard report and Oracle Clinical One Analytics details
See where EHR-related details are captured in standard reports and Oracle Clinical One Analytics datasets.
Parent topic: Configure a study