Rate code information is displayed in Look to Book sales screen when details of a rate code is accessed.

When the Multi Language OPERA Control is active, rate information can be added in multiple languages for rates distributed across multiple properties / countries.

Editing Rate Code Rate Information

1. From the Administration menu, select Financial, then Rate Management, and then Rate Codes.

2. Enter or select the property and click Search.

3. From search results, select the rate code and click the vertical ellipsis, and then select Edit.

4. On the Rate Code presentation page click the Rate Information details link..

5. Click Edit and enter the following details:

   1. URL: Enter a website address if rate information is available externally

   2. Short Information: Enter the rate information that you want to make available in Look to Book when the Display Rate Short Information OPERA Control is active.

      1. Manage Translation: Click link to configure localized descriptions. For more information, see Configuring Localized Code Descriptions. (Available when the Multi Language OPERA Control is active.).

   3. Long Information: Enter the rate information that you want to make available in Look to Book when the Display Rate Long Information OPERA Control is active. (maximum of 2000 characters).

      1. Manage Translation: Click link to configure localized descriptions. For more information, see Configuring Localized Code Descriptions. (Available when the Multi Language OPERA Control is active.).

      2. Click Insert Template Text to insert the Long Information template.

6. Click Save.

Before changing a rate code type, ensure no pricing schedules exist.

Editing Rate Code Type

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Rate Code Type details link.

5. Click Edit.

   1. Standard Rate: Select to configure a standard rate code with pricing schedules by date range per room type.

   2. Best Available Rate: Allows for configuration of rate codes that are selected for Best Available Rate comparison. (Available when the Best Available Rate OPERA Control is active). For more information, see Configuring Best Available Rate Schedules.

   3. Daily Rates: Select the configure a Daily Rate code. Allows for configuration of pricing schedules (rate amounts) rate amounts per day. (Available when the Daily Rates OPERA Control is active) . For more information, see Configuring Daily Rates

   4. Advanced Daily Base: Select this check box if the rate is an Advanced Daily Base rate. In the pricing schedule each Advanced Daily Base rate will be configured as a separate rate level. Using the Advanced Daily Base rate, you can configure as many rate levels as needed. When Advanced Daily Rates are configured, these will use these Advanced Daily Base rate levels as its base rates. (Available when the Advance Daily Rates OPERA Control is active)

   5. Advance Daily Rate: An Advanced Daily Rate behaves like a regular Daily Rate with the exception that its pricing schedule is populated by indicating the Daily Base Rate for each date instead of manually entering the pricing schedule. (Available when the Advance Daily Rates OPERA Control is active). For more information, see Configuring Advanced Daily Rates.

   6. Tiered Rate: Allows for configuration of pricing schedules (rate amounts) based on length of stay periods. (Available when the Rate Tiers OPERA Control is active). For more information, see About Tiered Rate Codes

   7. Base Rate: Allows for configuration of pricing schedules (rate amounts) derived from another rate code (Available when the Base Rates OPERA Control is active). For more information, see Base Rates.

   8. Best Available Rate Based Rate: Allows for configuration of pricing schedules (rate amounts) derived from the Best Available Rate (Available when the Best Available Rates OPERA Control is active). For more information, see BAR Based Rates.

   9. Dynamic Base Rate: Allows for configuration of pricing schedules (rate amounts) as base and standard rates. It provides the ability to compare between the two for the lowest rate to be displayed in the sales screen. (Available when the Dynamic Base Rate OPERA Control is active). For more information, see Dynamic Base Rates

   10. Advanced Dynamic Base Rate: Allows for configuration of pricing schedules (rate amounts) comprised of base rate or standard rates by date range. (Available when the Advanced Dynamic Base Rate OPERA Control is active). For more information, see Advanced Dynamic Base Rates.

6. Click Save.

Editing Rate Code Financial Details

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. Click Financial Details and complete the following

   1. Transaction Code: Select the accommodation revenue transaction code.

      1. When the Revenue Posting by Room Type/Room Class  OPERA Control is active select an accommodation transaction code per room type. See Configuring Multi Transaction Code Rate Codes.

      2. Tax (Generate) Inclusive: Click check box to indicate that the pricing schedule rate amounts are inclusive of taxes. If unchecked taxes are posted additional to the price.

   2. Package Transaction Code: Select the package wrapper transaction code; if configuring a package rate code (inclusive of package items)

   3. Commission Code: Select a commission code from the list. This commission code overrides the commission code selected in a Travel Agent profile. 

   4. Commission %: Enter a commission percentage (up to 99.99) which is used by GDS systems to determine the commission that is applicable when booking this rate code. (This value has no effect on the calculation of commissions in OPERA Cloud)

   5. Currency Code: Select a currency code from the list. Pricing schedules will be loaded in this currency. (Available when the Ability to Quote Rates in Foreign Currencies OPERA Control is active)

      1. Exchange Type:  Select an exchange type from the list (Available when alternate currency code is selected) to determine what exchange rate should be used for accommodation charges

         1. Fixed at Check In: Exchange rate fixed at check in date

         2. Fixed at Reservation: Exchange rate fixed at reservation creation date

         3. Current Date: Exchange rate for current business date / posting date 

         4. Fixed at Block: Exchange rate fixed at date when block is opened for pickup.

   6. Folio Text:  Enter text to display on guest folio for rate code posting. Text entered here overrides the accommodation transaction code description.

      1. Manage Translation: Click link to configure localized descriptions. For more information, see Configuring Localized Code Descriptions. (Available when the Multi Language OPERA Control is active.).

   7. Deposit Maturity: Select a value from the list to indicate when any deposit payment should transfer to guest ledger. (Available when the Advance Deposit Maturity and Allocation OPERA Control is active)

   8. Print Rate: Select check box to default the Print Rate checkbox in reservations Stay Details and Block Details. The Print Rate check box in Stay Details determines if the price (rate amount) is output on stationery such as the registration card and confirmation.

   9. Suppress Rate: Select check box to display the rate amount with strike-through formatting  . This is used for confidential rates that must not be quoted to a caller. Only users with the View Suppressed Rate Details task assigned are able to view the rate amount details. (Available when the Suppress Rate OPERA Control is active). 

   10. Discount: Select check box to allow the reservation price (rate amount) to be discounted on ad-hoc basis. Discount Amount, Discount Percentage and Discount Reason fields are enabled in reservation stay details when this rate code is selected. (Available when the Reservation Discount OPERA Control is active).

   11. Day Use: Select check box to indicate the rate code is for 0 night stays.

   12. Complimentary: Select check box to indicate the rate code is for complimentary stays. OPERA Cloud will track reservations booked with a complimentary rate for statistical purposes.

   13. House Use: Select check box to indicate the rate code is for internal/administration stays. OPERA Cloud will track reservations booked with a house use rate for statistical purposes.

   14. Negotiated: Select checkbox to indicate that this rate code is only available as a negotiated rate that must be associated with a guest, company, source or travel agent profile. Available when the Negotiated Rates OPERA Control is active. For more information, see Managing Profile Negotiated Rates.

   15. Owner Rate: Available when the Identify Owner Rate OPERA Control is active. Select check box to identify the rate code as an Owner Rate Code. No Show reservations with an owner rate code are not updated to No Show status during End of Day; instead, the arrival date is automatically updated to the next day. The Rolling No Show Preference OPERA Control determines whether the Arrival Date is updated until the departure day (default) or updated to the day prior to the departure day.

   16. Point (Award) Redemption: Select check box to indicate the rate code is eligible for selection in awards. For more information, see Configuring Membership Type Awards.

   17. Membership:  Select check box to indicate this rate code is considered a qualified rate for reference in Configuring Membership Type Rules (Point Calculation Rules). Also see Configuring Membership Qualifying Rates.

   18. Day Type: Select check box to enable the day type pricing schedule adjustments. (Available when the Day Types OPERA Control is active). For more information, see Configuring Day Types.

5. Click Save.

Rate Code Posting Rhythms

1. Select the Posting Rhythms tab to setup a "Free nights based on length of stay" promotional rate code. For more information, see About Rate Code Posting Rhythms.

   1. Posting Rhythm: Select Do Not Post Every X Night from the list.

      1. Nights: Enter a number for the specific posting rhythm which will define how many days a guest must stay before the rate amount will post as 0.00.

      2. Post Packages: Select to post package charges and allowances on the 'free nights' .

Advanced Rate Code Posting Rhythms

1. Select the Posting Rhythm tab to setup "Buy X Nights, Get Y Nights Free" promotional rate code when the Advanced Rate Code Posting Rhythm OPERA Control is active. For more information, see Configuring Advanced Rate Code Posting Rhythms.

2. Click Save. 

Adding Rate Code Negotiated Profiles

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Negotiated Profiles details link.

5. Click New.

   1. Name. Enter Guest or Sales Account name and click  to search

   2. Start Date. Enter the start date of the negotiated rate

   3. End Date. Enter the end date of the negotiated rate

   4. Sequence. Enter a display sequence

   5. Commission Code: Select a commission code from the list. (Available when Commissions Handling OPERA Control is active for Travel Agent and Source profiles.)

   6. Profile Discounts. (Available when the Profile Discounts OPERA Control is active)

      1. Click vertical ellipsis and select Add

         1. Start Date: The start date of the rate discount

         2. End Date: The end date of the rate discount

         3. Amount: Enter the discount amount or percentage

         4. Amount/Discount: Flat or Percentage

         5. Days of Week: Select the days of the week where the discount is applicable within the date range

      2. Click Save.

6. Click Save.

Editing Rate Code Negotiated Profiles

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Negotiated Profiles details link.

5. Enter search criteria and click Search

6. Select the profile and click vertical ellipsis and select Edit.

7. Update the details.

8. Click Save.

Deleting Rate Code Negotiated Profiles

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Negotiated Profiles details link.

5. Enter search criteria and click Search

6. Select the profile and click vertical ellipsis and select Delete.

7. Click Delete to confirm

Rate Code Approval is a workflow for the review, approval and "publication" of rate codes. 

Users are able to create and edit rate codes (with packages, pricing schedules, restrictions, channel, etc.) and another user, with rate code approval authority, must review the new / changed rate code configuration and either approve or reject the changes.

The result is that rate codes in Unapproved, Changed Unapproved or Rejected status are not displayed or available for sale in OPERA Cloud (directly or through Availability requests to OPERA Cloud). 

Business Events are only triggered for rate codes when changed to Approved status or updated once in Approved status.

A user with the Rate Code Approval task assigned to their roles is able to configure rate codes immediately in Approved status.

Approving Rate Codes

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Property: Enter or select the Property.

3. Approval Status: Select a approval status from the list (New Unapproved, Changed Unapproved).

4. Enter other criteria.

5. Click Search.

6. Select the rate code, click Vertical Ellipsis and select Edit.

7. Click I Want to... and select Approve Rate Code.

8. To add Approval notes, see Managing Approval Notes below.

Rejecting Rate Codes

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Property: Enter or select the Property.

3. Approval Status: Select a approval status from the list (New Unapproved, Changed Unapproved).

4. Enter other criteria.

5. Click Search.

6. Select the rate code, click Vertical Ellipsis and select Edit.

7. Click I Want to... and select Reject Rate Code.

8. To add Approval notes, see Managing Approval Notes below.

Updating Rejected Rate Codes

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Property: Enter or select the Property.

3. Approval Status: Select a approval status from the list (New Unapproved, Changed Unapproved).

4. Enter other criteria.

5. Click Search.

6. Select the rate code, click Vertical Ellipsis and select Edit.

7. Update the configuration of the rate code

8. To add Approval notes, see Managing Approval Notes below.

9. Click Save.

Managing Approval Notes

Adding Approval Notes

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Property: Enter or select the Property.

3. Approval Status: Select a approval status from the list (New Unapproved, Changed Unapproved).

4. Enter other criteria.

5. Click Search.

6. Select the rate code, click Vertical Ellipsis and select Edit.

7. Click Approval Notes.

8. Click New and enter approval notes.

9. Click Save or click Save and Continue to add another note.

Editing Approval Notes

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Property: Enter or select the Property.

3. Approval Status: Select a approval status from the list (New Unapproved, Changed Unapproved).

4. Enter other criteria.

5. Click Search.

6. Select the rate code, click Vertical Ellipsis and select Edit.

7. Click Approval Notes.

8. Select the approval note, click Vertical Ellipsis and select Edit.

9. Update notes.

10. Click Save.

Deleting Approval Notes

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Property: Enter or select the Property.

3. Approval Status: Select a approval status from the list (New Unapproved, Changed Unapproved).

4. Enter other criteria.

5. Click Search.

6. Select the rate code, click Vertical Ellipsisand select Delete.

7. Click Delete to confirm.

Rate Code restrictions allow you to setup restrictions for the availability of a rate code based on a date range, specific days of the week, restriction type, and inventory level.

Rate code restrictions can also be managed through Manage Rate Restrictions or automatically using rate strategy rules.

Adding Rate Code Restrictions

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code , click the vertical ellipsis Actions menu and select Edit.

4. On the Rate Code presentation page click the Restrictions link.

5. Click New and complete the following:

   1. Start Date: Enter or select restriction start date. This date cannot be greater than five years from the current business date.

   2. End Date: Enter or select the restriction end date. This date cannot be greater than five years from the current business date.

   3. Days of the Week: All check boxes are pre-selected by default. Click the check box to remove the check mark for the days you do not want the restriction to be applied. For example, if a date range is for the entire month, but you do not want it to apply on Saturdays and Sundays, remove the check marks from the Saturday and Sunday check boxes.

   4. Restriction Type: Select a restriction type to apply to the rate code. The restriction types available depend on the Restriction Types OPERA Control..

      1. For more information, see  Restrictions.

   5. Inventory: Select the inventory level for the rate restriction.

      1. House: Select to indicate that the restriction applies at the house (property) level.

      2. Room Class: Select the room classes from list to which this restriction applies. (Available when the Room Class OPERA Control is active).

      3. Room Types: Select the room types from list to which this restriction applies.

6. Click Save or Save and Continue to save and create another rate restriction detail.

Editing Rate Code Restrictions

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code record, click the row level vertical ellipsisActions menu , and select Edit.

4. On the Rate Code presentation page, click the Restrictions link.

   1. Select the restriction in the calendar or list view.

   2. Click the vertical ellipsis Actions menu and select View.

   3. Update details.

   4. Click Save.

Deleting Rate Code Restrictions

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code record, click the row level vertical ellipsis Actions menu, and select Delete.

4. On the Rate Code Configuration screen in the Rate Code Overview section, click the Restrictions link.

5. Select the restriction in the calendar or list view.

6. Update details.

7. Click vertical ellipsis and select Delete.

8. Click Delete to confirm.

Clearing All Rate Code Restrictions for Selected Date

To clear all restrictions for a specific date:

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code, click the vertical ellipsis and select Edit.

4. On the Rate Code presentation page click the Restrictions link.

   1. Select the date in the calendar or list view.

   2. Click the vertical ellipsis Actions menu and select Clear All.

   3. Confirm by clicking Clear All again in the confirmation dialog.

View Rate Code Restrictions Changes

To view a log of all changes to rate restrictions:

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code, click the vertical ellipsis and select Edit.

4. On the Rate Code presentation page click the Restrictions link.

   1. Click the vertical ellipsis Actionsmenu and select Changes Log.

   2. Enter search criteria and click Search.

Pricing Schedules define the price for one or more room types for a specified season or date range. You can also view the pricing schedules for externally protected rate code these are rate codes created and managed in an external solution; and with the Override External Rate task granted to your role, you can override the pricing schedule.

When adding a pricing schedule, can also select one or more package items for a pricing schedule when a special package entitlement for specific room types / date ranges apply. For example - you may wish to include Champagne for reservations in the Executive Suite only - the package item is therefore added at the pricing schedule level for the executive suite and not as a rate code inclusion for all room types. Adding the same package as a rate code package inclusion and in a pricing schedule will result in two of the same package being applied to the rate code when the room type is booked. When the Package Pricing and Availability Attributes OPERA Control is active the Minimum Nights, Maximum Nights, Minimum Guests and Max Guests configured in the package are displayed.

Adding Rate Code Pricing Schedule

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. In the search results, select a rate code and click the vertical ellipsis Actions menu and select Edit.

4. On the Rate Code presentation screen, click Pricing Schedules.

5. On the Pricing Schedules panel, click Search to view the existing Pricing Schedules.

6. Click New to enter new pricing schedule enter the following details as mentioned in the Table - Manage Pricing Schedule Fields and Description.

7. If applicable, in the Packages panel click Add to search for an existing Package Code to add to this specific pricing schedule. Select one or more package code from the list and click Attach to add the package items to the price schedule.

   Note:

   If a package element has already been added as a rate code inclusion and the same package element is added to a rate code pricing schedule, the nett room rate would then adjust for the price of two package elements (same package item sold twice on the rate). The packages visible in the list are those packages with a start and end date that encompass the dates for the pricing schedule being created.

Editing Rate Code Pricing Schedule

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. In the search results, select a rate code and click the vertical ellipsis Actions menu and select Edit.

4. On the Rate Code presentation screen, click Pricing Schedules.

5. On the Pricing Schedules panel, click Search to view the existing Pricing Schedules.

6. Select the schedule to update and click the vertical ellipsis Actions menu, then click Edit.

7. Update pricing schedule per the Table below.

8. Click Save.

Viewing Rate Code Pricing Schedules

To view the pricing of externally protected rate codes

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. In the search results, select a rate code and click the vertical ellipsis Actions menu and select Edit.

4. On the Rate Code presentation page, click Pricing Schedules.

5. Enter search criteria then click Search.

6. Select the schedule to view then click the vertical ellipsis Actions menu and select View.

Deleting Rate Code Pricing Schedule

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. In the search results, select a rate code and click the vertical ellipsis Actions menu and select Edit.

4. On the Rate Code presentation screen, click Pricing Schedules.

5. On the Pricing Schedules panel, click Search to view the existing Pricing Schedules.

6. Select the schedule to delete and click the vertical ellipsis Actions menu, then click Delete.

Copying a Rate Code Pricing Schedule

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. In the search results, select a rate code and click the Vertical Ellipsis, click Edit.

4. On the Rate Code presentation screen, click Pricing Schedules.

5. On the Pricing Schedules panel, click Search to view the existing Pricing Schedules.

6. Select the schedule to update and click the vertical ellipsis Actions menu, then click Copy.

7. Update new schedule per the Table below.

8. Click Save.

Splitting Rate Code Pricing Schedule

Use this option to split a date range from the highlighted pricing schedule date range and then specify separate pricing schedule for the new date range. The Start Date of the new pricing schedule must be on or after the start date of the selected pricing schedule and the End Date of the new pricing schedule must be on or before the end date of the selected pricing schedule.

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. In the search results, select a rate code and click the vertical ellipsis Actions menu and select Edit.

4. On the Rate Code presentation screen, click Pricing Schedules.

5. On the Pricing Schedules panel, click Search to view the existing Pricing Schedules.

6. Select the schedule to update and click the vertical ellipsis Actions menu, then click Split.

7. Enter Start Date, End Date and pricing as required per the Table below.

8. Click Save.

The available sell controls are based on the Inventory Management OPERA Controls .

Editing Rate Code Sell Controls and Web Channels

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click the vertical ellipsis, select Edit.

4. On the Rate Code, presentation page click the Rate Controls details link.

5. Click Edit.

   1. Min Occupancy: Enter the minimum number of persons required on the reservation for this rate code to be available

   2. Max Occupancy: Enter the maximum number of persons allowed on the reservation for this rate code to be available.

      Note:

      Minimum and Maximum Occupancy are verified only during the initial booking process; once the reservation has been made, changes to occupancy are not verified against the minimum and maximum occupancy set on the rate code.

   3. Min Stay Through: Enter a value to define a minimum length of stay for the rate code.

   4. Max Stay Through: Enter a value to define the maximum length of stay for the rate code.

   5. Min Advanced Booking (Days): Enter a value to define the minimum number of days in advance of the arrival date a reservation must be booked.

   6. Max Advanced Booking (Days): Enter a value to define the maximum number of days in advance of the arrival date a reservation must be booked.

   7. Rate Floor: Enter a minimum rate amount for pricing schedules setup for this rate code. (Available when the Rate Floor OPERA Control is active).

   8. Yieldable: Select Yes or No fto determine if the rate code is Yieldable (Available when a Yield Management OPERA Control is active).

      1. Yield As: Select a Yieldable rate code. Rate Codes identified as Yieldable and Yield As, reference the yieldable status of the rate code selected in this field.

      2. Yield Market Type: Some yield systems don't base the hurdle on rate codes but rather on markets, Select the yield market would have that hurdle applied. You can select multiple Yield Market Types when the Multiple Yield Market Types OPERA Control is active.

      3. For more information, see Yield Management.

   9. Channel Allowed: Select to make this rate code available through your booking channels. Select Distribute to open the Channel Distribution screen and publish the rate.

      1. Restriction Update: Used when integrated with an external channel management System. Select this to send restriction updates to the channel management system in real-time.

      2. Market: Select the market code to be used for reservations received from the channel management system for this rate code.

      3. Rate Update: Used when integrated with an external channel management system. Select this to send rate code/pricing schedule updates to the channel management system in real-time.

   10. Upload to Oracle Distribution: Select to indicate this rate code is to upload to Oracle Distribution platform (Available when the Rate Upload To Oracle Distribution OPERA Control is active).

6. Click Save.

Adding Packages on a Rate Code

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Rate Code Packages details link.

5. Click New and complete the following

   1. Enter search criteria and click Search.

   2. Select one or more package items.

   3. Click Attach.

Editing Packages on a Rate Code

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code then click vertical ellipsis Actions menu, and select Edit.

4. On the Rate Code presentation page click the Rate Code Packages details link.

   1. Select the package item, click the vertical ellipsis Actions menu and select Edit.

      1. Begin Sell Date: Enter or select the start date for the rate code package item.

      2. End Sell Date: Enter or select the end date for the rate code package item. 

      3. Description: Enter a description of the package item.

      4. Posting Attributes: See Configuring Package Code Posting Attributes.

   2. Package Pricing Exceptions: Click New and complete the following:

      1. Start Date: Enter or select a start date for the pricing.

      2. End Date: Enter or select an end date for the pricing.

      3. Price: Enter an item price (add to rate or included in rate).

      4. Amount: Enter an allowance amount (available when the Advanced Package OPERA Control is active).

      5. Click Save.

   3. Click Save.

Deleting Packages on a Rate Code

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code then click vertical ellipsis Actions menu, and select Delete

   1. On the Rate Code presentation page click the Rate Code Packages details link.

   2. Select the package item, click the vertical ellipsis Actions menu and select Delete.

   3. Click Delete to confirm.

Use Rate Code Access Exclusion to excluded users at selected Hub(s) from managing reservations with this rate code.

Adding Rate Code Access Exclusion

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Rate Access Exclusion details link.

5. Click New.

   1. Hub: Select a hub(s) from the list

   2. Begin Date: Enter or select the start date for this exclusion .

   3. End Date: Enter or select the end date for this exclusion .

   4. Hide from Availability Screen: Select this check box to prevent the rate code from being displayed in Look to Book to users at the select Hub(s). .

   5. Allow Modify Reservation: Select this check box to allow a reservation to be modified by users at the selected Hub location

   6. Allow Create Reservation: Select this check box to allow a reservation to be created by users at the selected Hub location.

   7. Allow Cancel Reservation: Select this check box to allow a reservation to be canceled by users at the selected Hub location.

6. Click Save.

Editing Rate Code Access Exclusion

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Rate Access Exclusion details link.

5. Select the rate code exclusion, click the vertical ellipsis and select Edit.

   1. Update details

   2. Inactive. Select to inactivate this exclusion rule.

6. Click Save.

Deleting Rate Code Access Exclusion

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Rate Access Exclusion details link.

5. Select the rate code exclusion, click the vertical ellipsis and select Delete.

6. Click Delete to confirm

Editing Rate Code Definition

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Rate Definition details link.

5. Click Edit and complete the following:

   1. Property: Enter or select the property

   2. Rate Code: Enter an alpha-numeric code (maximum 12 characters). Rate code is displayed in various areas such as Look to Book, reservation stay details and daily details and negotiated rates.

   3. Start / End Sell Dates: Enter the date range during which you can make a booking for this rate code; this defines the date range the rate is displayed in Look to Book (not to be confused with the stay dates / pricing schedule dates)

   4. Privileged (Protected) Rate Code: Select to lock the rate code and prevent users from editing or deleting it. When this check box is selected, various fields in the rate setup will be read-only to users without the Privilege Rates update task granted (Available when the Rate Ownership OPERA Control is active). For more information, see Configuring Rate Code Protection

   5. Privileged Rate Restriction: Select to lock down rate restrictions for this rate code and prevent other users from setting restrictions. Users without the Privileged Restrictions Update task granted will not be able to edit or delete rate restrictions for this rate code. Rate codes with this check box selected will not be available for selection from Rate Availability and is available for selection from Rate Code Restrictions.

   6. Protection Type: Select a value from the list. For more information, see  Rate Code Protection

   7. Description:  Enter a name/description of the rate code. The description is displayed in Look to Book based on the Display Rate Description OPERA Control

      1. Manage Translation: Click link to configure localized descriptions. For more information, see Configuring Localized Code Descriptions. (Available when the Multi Language OPERA Control is active.).

   8. Room Types: Select one or more room types to determine the room types eligible for setup of pricing schedules. This field may already be populated if the Auto populate check box is selected room type configuration. Room types may only be removed when there are no active pricing schedules configured for the room type.

   9. Rate Category: Select a rate category from the list. For more information, see  Configure Rate Categories

   10. Market: Select a default market code for new reservations from the list. For more information, see  Configuring Market Codes

   11. Source: Select a default source code for new reservations from the list. For more information, see  Configuring Source Codes

   12. Display Set: Select a display set from the list. For more information, see Configuring Display Sets.

   13. Rate Group: Select a rate group from the list (Available when the Best Available Rates and Rate Groups OPERA Controls are active). For more information, see Configuring Rate Groups.

   14. Sequence: Enter a display sequence for the rate code.

6. Click Save.

When a rate code is selected (sold) for a reservation and a profile of the specified profile type (Agent, Company, Contact) is also linked to the reservation, OPERA Cloud can prompt you to attach the rate code default routing instructions to the reservation. If you reply Yes, sales charges for the specified transactions codes are automatically routed to a separate folio window in the reservation Billing screen with the linked profiles selected as the payee.

Managing Rate Code Default Routing

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.

2. Enter search criteria and click Search.

3. From search results, select the rate code and click vertical ellipsis, select Edit.

4. On the Rate Code presentation page click the Routing Instructions details link.

5. Click Edit and complete the following:

   1. Profile Type: Select the profile type from list that is eligible to accept charges for the chosen transaction codes

   2. Instructions: Select the routing codes or sales charge transaction codes that you want to route to a separate Billing folio window. 

      1. In the Search panel search for routing codes and/or transaction codes, click Search.

      2. Select one or more Routing Codes or Transaction Codes from the Available list and then click > to move to the selected panel.

      3. Repeat as needed.

6. Click Save.

Hierarchy of Routing Instructions

It is possible that a reservation could be associated with a source, a contact, an agent, a company, and a rate code, each of which has its own associated routing instructions. In this case, the user will be prompted to select default routing instructions in the following order:

1. The Source profile linked to the reservation.

2. The Agent profile linked to the reservation.

3. The Company profile linked to the reservation.

4. The Contact profile linked to the reservation.

5. The Rate Code selected for the reservation.

Hierarchy of Routing Instructions for Profiles with Auto-Populate Routing Selected

When the Auto Populate check box is selected for the Profile Default Routing Instructions, then the following hierarchy is used:

1. Check the Rate Code has a profile type to be automatically attached to the reservation. If there is then, use this as the routing instruction on the reservation.

2. If not Rate Code, else check if there is an automatic routing instruction attached to the Source profile. If there is then, use this as the routing instruction on the reservation.

3. If not Source, else check if there is an automatic routing instruction attached to the Agent profile. If there is then, use this as the routing instruction on the reservation.

4. If not Agent, else check if there is an automatic routing instruction attached to the Company profile. If there is then, use this as the routing instruction on the reservation.

5. If not Company, else check if there is an automatic routing instruction attached to the Contact profile.

6. If not Contact, else check if there is a routing instruction on the promotion codes.