Prerequisites for Managing Reservation Routing Instructions

Use routing instructions to automate the transfer of selected charges to a specified sub-account (billing window) within the same reservation account or to another reservation account entirely; based on the selection of individual charge transaction codes or routing codes (predefined groupings of transaction codes). A total of eight sub-accounts are available for each reservation account and you can route charges to sub-account #2 through to #8. All non-routed charges are posted to sub-account #1, which is always associated with the primary profile linked to the reservation.

Each reservation sub-account can be linked to a different profile as the Payee and settled with a different Payment Method. In order to settle charges to City Ledger payment, transferring the sub-account balance to an AR Account as a new invoice, the AR Account profile must selected as the Payee for the reservation sub-account. For more information, see Managing Profile AR Accounts.

When the Comp Request OPERA Control is active, an additional eight sub-accounts (#101 to #108) are available for the management of complimentary charges. For more information, see Managing Comp Requests.

When the Routing Limits OPERA Control is active you can also set a limit to the amount that can be routed. For more information, see Routing Limits.

When the Post Stay Charges and Open Folio  OPERA Controls are active, (other) room and (sub-account) folio routing instructions can be managed for Open Folio status reservations. For more information, see Using Post Stay Charging and Open Folio Status.

When the Allow Routing Of Tax Transactions OPERA Control is active you can route tax charges independent of the originating base charge.

Default Routing can be setup in various ways to avoid billing errors:

• On Company, Agent, Source and Contact profiles so that when the profile is linked to a reservation you are prompted to apply the charge routing to the reservation, for more information, see Managing Profile Default Routing Instructions.

• On rate codes for a specific profile type; when a profile of that type is linked to the reservation, you can use the default routing for the reservation. For more information, see Configuring Rate Code Default Routing Instructions.

• On a promotion. For more information, see Configuring Promotion Codes.

• Managing Reservation Routing Instructions
  
• Routing Limits