This topic gives the systematic instructions to Bills and Collections Document and Clause Code Maintenance.

1. On the Homepage, type BCDDOCCD in the text box, and click the next arrow.
   Bills and Collections Document Code Maintenance screen is displayed.

   Figure 2-1 Bills and Collections Document Code Maintenance

   
   
   
2. On Bills and Collections Document Code Maintenance screen, Click New
3. On the New tab, and specify the details.
4. Click Save to save the details OR Cancel to exit the screen.
   When the document is called the maintenance record is defined, to view this, double click on a document code from the summary screen.

   For information on fields, refer to: Table 2-1.

   Table 2-1 Bills and Collections Document Code Maintenance - Field Description

   Field	Description
   Document Details Maintain the following details related to the documents in the Bills and Collections Document Code Maintenance screen.
   Document Code	This is a mandatory field; In Oracle Banking Trade Finance, identify each maintained document by a 12-character code called a document code. One of the characters of the code should be a letter of the English Alphabet. Follow your conventions for devising this code as required. Use a unique code to identify the document. While creating a product or at the time of entering the details of a bill, where you need to specify the documents that should accompany a bill, you need only to specify the code assigned to the document. The document details will be automatically picked up and defaulted.
   Language Code	This is a mandatory field; Specify the language code using the correspondence with the party carried out. The adjoining option list displays all available language codes. Choose the language appropriately as required.
   Document Type	Select the document type from the drop-down list. The available options are: Transport Insurance Invoice Claim Others
   Validate Shipping Guarantee	To track the documents captured during booking of import bill against shipping guarantee issued based on the same set of documents, select the Validate Shipping Guarantee option in the screen. The tracking based on document reference captured in the documents screen of LC and BC contract online. By default, this field will be unchecked and changed before you save the record. This field modified at any time using the unlock operation. During the copy operation, the system copies the value of this field to the new document code.
   Bill of Lading	Check this box to validate the reference number used in the bill against the shipping guarantee Bill of the lading reference number.
   Document Short Description	The documents required under a bill are sometimes large and hence difficult to identify. Therefore specify a short description or a title, which will enable quick identification of the document. The short description specified is for information purposes only and will not be printed on the document.
   Clause Details A clause is a statement that can accompany a document sent under a bill. Instead of specifying the details of a clause each time you need to use it, maintain a list of the standard clauses, which can accompany the documents sent under a bill, in the Bills and Collections Document Code Maintenance screen. The advantage of maintaining clause details is that at the time of creating a product or at the time of entering a bill, specify the code assigned to the clause. Automatically all the details maintained for the clause are picked. This reduces the effort involved in entering the contents of the clause each time. The following are the captured details related to the clause: Clause Code Description
   Clause Code	Each clause maintained is identified by a twelve -character code called a Clause code. One of the characters of the clause code should be a letter of the English Alphabet. Follow your convention for devising the code. Use this unique code to identify the clause, while creating a product or at the time of entering the details of a bill, instead of specifying the clauses that should accompany a document, you need only to specify the code assigned to the clause. The clause details will be automatically picked up and defaulted.
   Description	After specifying a code for the clause, proceed to maintain a detailed description of the clause. The printed description carries the contents of the clause, and on the documents that require the bill. The clause description can contain a maximum of 32000 characters
   Note: The document /clause details is available for association with Bill contracts only after authorizing the document /clause details.

   When the document is called the maintenance record that is defined, double click on a document code from the summary screen.