This section contains the following topics:

1. Maintaining Static Data
2. Types of Fields
3. Adding a New Record in a Table
4. Deleting a Record in a Table
5. Copying the Details of a Record
6. Authorizing a Record in a Table
7. Modifying a Record in a Table
8. Close a Record in a Table
9. Viewing the Details of a Record
10. Maker and Authorizer Details
11. Printing the Details of a Record

• Maintaining Static Data
  Data that remains constant over a period of time is called static data. Usually, such data will be commonly accessed by more than one module. The following are some typical examples of static data:
• Types of Fields
  You will encounter three types of fields in most screens:
• Adding a New Record in a Table
  To add a new record in a table, click New icon when the ‘Detailed View’ screen of the table is loaded.
• Deleting a Record in a Table
  A record that has been defined will be available for any functional operation only after it has been authorized. Before the addition of a record is authorized, you can delete it. A record can be deleted only from the detailed view of a record.
• Copying the Details of a Record
  Very often, you may have to enter into a table a record that closely resembles an existing record. In such a case, you can copy the details of the record that has already been defined. You can then change the attributes that are different for the new record.
• Authorizing a Record in a Table
  Whenever you add, modify, close or re-open a record, the activity should be authorized before the End of Day operations (EOD) can begin. Authorization can be carried out only by a user other than the one who carried out the activity being authorized. For example, if you have added a new record in the Broker Master table it should be authorized by some other user.
• Modifying a Record in a Table
  Certain attributes that have been defined for a record can be changed after it has been stored and even authorized. However, you may not be able to modify the inputs in all the fields under certain circumstances. If there is a restriction on modifying the input to a field, it will be mentioned in the on-line help for the field. <F1> at any field gives you the on-line help on the field.
• Close a Record in a Table
  This topic provides the systematic instructions to close a record in a table.
• Viewing the Details of a Record
  Two types of view screens are available for records in a table. The ‘Summary View’ screen displays the value in the main fields of the table, in a tabular column. To move to the Detailed View for the record, do the following:
• Maker and Authorizer Details
  When you save a record, your User-ID will be displayed in the Entry By field. The date and time at which the record was created will be displayed in the Date/Time field. These fields will always show the details of the latest action on the record - addition or modification.
• Printing the Details of a Record
  The Print function lets you print the details of record(s) in a table. You can choose to print only a specific record, a range of them or all of them in a table.