1. Bills and Collections User Guide
  2. Capture Additional Details
  3. Bills and Collections Document Arrival Notice Input
  4. Maintain Document Arrival Details

5.8.1 Maintain Document Arrival Details

This topic provides the systematic instructions to Maintain the Document Arrival Details

Document arrival notice message is generated whenever the documents arrive after the payment is made for a Bill under LC. Oracle Banking Trade Finance does not allow you to capture the document details of a contract after making a payment in contract online screen. Hence, whenever the documents arrive after the payment, the same details are captured in the Bill and Collections Document Arrival Notice Input screen.
Specify the User ID and Password, and login to Homepage.
  1. On the Homepage, type BCDTRDOC in the text box, and click the next arrow.
    Bill & Collections Document Arrival Notice Input screen is displayed.

    Figure 5-37 Bill & Collections Document Arrival Notice Input


    Description of Figure 5-37 follows
    Description of "Figure 5-37 Bill & Collections Document Arrival Notice Input"
  2. On the Bills & Collections Document Arrival Notice Input screen, click New.
  3. Specify the details and click OK to save the details or click Exit to close the screen.
    For information on fields, refer to: Table 5-29

    Table 5-29 Document Arrival - Field Description

    Field Description
    Contract Reference Specify the contract number for which you are maintaining the document details. Also select the contract details from the adjoining option list. The list displays all the authorized contracts maintained in the system.
    Latest Event Sequence Number The system displays the latest event number. Click the Default button to display the documents details maintained for the contract.
    Branch Code Specify the branch code.
    Remarks Specify remarks if any.

    Document Details Tab

    Specify the following document details:
    • Document Code – the document code
    • Description – the description of the document code
    • Document Type – the type of document
    • First Mail Original – the first original mail
    • Second Mail Original – the second original mail
    • First Mail Copy – the first mail copy
    • Second Mail Copy – the second mail copy
    • Reimbursing Bank Copy – the reimbursing bank copy
    • Document Reference – the document reference number
    • Document Date – the document date
    • Covering Letter Reference – the covering letter reference
    • Covering Letter Date – the covering letter date

    Clause Details

    There are some standard clauses, which should appear on the documents that are required under a documentary bill. In this screen indicate the clauses that should accompany a document.

    Goods Tab

    Maintain the goods details in Goods tab.

    Remarks

    View all the all the instructions captured on every transaction of the contract in History of Remarks screen. For more details on this screen refer to section 6.1.21 Change Log- Remarks.

Parent topic: Bills and Collections Document Arrival Notice Input