3.7.1 Generate System Accounts

This topic explains the systematic instructions to generate the system account manually.

To generate system accounts manually, click the System Account button located under the Credit and Debit Entries tab. After that, you can record the entries directly to these accounts that you created.

To generate a system account

  1. Click the System Account button under the Credit or Debit Entries Tab to create system accounts manually.
    The System Account Details pop-up window displays.

    Figure 3-8 System Account Details


    Description of Figure 3-8 follows
    Description of "Figure 3-8 System Account Details"

  2. Specify the following details, for more information, refer to the fields description table below.

    Table 3-9 System Account Details

    Field Description
    System Account There are two options to select:
    • Click New to generate a new system account.
    • Click Existing to use for already created account.
    Existing System Account Select the System Account from the option list for posting the adjustment entries.

    Note: The field which are marked with Required are mandatory.

    Copy System Account To create a new system account, select an existing account from the option list, adjust its default setting, and then create a new system account.
    General Ledger Code If you select an existing system account or a copied system account, the system automatically populates the General Ledger.

    For a newly created system account, you need to select the General Ledger from the option list.

    Note: The field which are marked with Required are mandatory.

    Account Branch If you select an existing system account or a copied system account, the system automatically populates the Account Branch.

    For a newly generated system account, you need to select the Account Branch from the option list.
    Currency If you select an existing system account or a copied system account, the system automatically populates the Currency.

    For a newly generated system account, you need to select the Currency from the option list.
    Related Customer If you select an existing system account or a copied system account, the system automatically populates the Related Customer.

    For a newly generated system account, you need to select the Related Customer from the option list.
    Related Reference/Account
    Based on the selection, you can specify one of the following:
    • Related Reference
    • Related Account

    If you select an existing system account or a copied system account, the system automatically populates the Related Reference or Related Account.

    For a newly generated system account, you need to select the Related Reference or Related Account from the option list.
    Customer Class When you select an existing system account or a copied system account, the system automatically assigns the MIS code based on the Customer Class.

    For a newly generated system account, you need to select the MIS code from the option list for the specified Customer Class.
    Composite Class When you select an existing system account or a copied system account, the system automatically assigns the MIS code based on the Composite Class.

    For a newly generated system account, you need to select the MIS code from the option list for the specified Composite Class.
    Transaction Class When you select an existing system account or a copied system account, the system automatically assigns the MIS code based on the Transaction Class.

    For a newly generated system account, you need to select the MIS code from the option list for the specified Transaction Class.
  3. When you click the Save button, the system displays the System Account number for existing accounts. For a new system account, the system generates a System Account number after the adjustment transaction is authorized.

Parent topic: Transaction Adjustment Entry