Advanced Employee Permissions and Employee List View Results

The Employees List page generates the available columns, based on the fields the role has access to. The employees listed depend on which employees the role has permission to view all the fields, and that meet the set restrictions. Seeing different employees with a different combination of permissions and restrictions is expected behavior.

The following section gives examples of how the displayed information changes when using Advanced Employee Permissions.

Important:

When using Advanced Employee Permissions you should view the Employees List page using the Basic view, instead of the default All view. With the Basic view, you see a more extensive list of employees because the basic field set is contained in most standard employee permissions. With the All view, there are more columns displayed, however, it may restrict the number of employees you see. For more information, see Example 3 – Employee List Page Results with Employee Confidential and Employee Self Permissions.

Example 1 – Employees List Page Results with Employee Confidential Permission

Advanced Employee Permissions	Default Access Level and Restriction?	Default Restriction	Fields Exposed	View	Reference
Employee Confidential	View	Subordinates	First Name Last Name Email Gender Job Title	All	Employee Confidential Permission Overview

Advanced Employee Permissions

Default Access Level and Restriction?

Default Restriction

Fields Exposed

View

Reference

Employee Confidential

View

Subordinates

First Name
Last Name
Email
Gender
Job Title

All

Employee Confidential Permission Overview

The employees that directly report to the user are shown in the list. In this example, the user has one direct report and each of the fields that are part of the Employee Confidential permission appear. The Employee Confidential permission has the default restriction of Subordinates.

Screenshot of the Employee list page from the perspective of an employee with the employee confidential permission.

Example 2 – Employees List Page Results with Employee Self Permission

Advanced Employee Permissions	Default Access Level	Default Restriction	Fields Exposed	View	Reference
Employee Self	View	Own Only	First Name Last Name Email Job Title Birth Date	All	Employee Self Permission Overview

Advanced Employee Permissions

Default Access Level

Default Restriction

Fields Exposed

View

Reference

Employee Self

View

Own Only

First Name
Last Name
Email
Job Title
Birth Date

All

Employee Self Permission Overview

The user sees the fields exposed with the Employee Self permission only for themselves. The Employee Self permission has the default restriction of Own Only. Therefore, the user only has access to this information for themselves on their employee record.

Screenshot of the Employee list page from the perspective of an employee with the Employee Self permission.

Example 3 – Employee List Page Results with Employee Confidential and Employee Self Permissions

Advanced Employee Permissions	Default Access Level	Default Restrictions	Fields Exposed	Views	References
Employee Confidential Employee Self	View	Subordinates Own Only	Employee Confidential Permission First Name Last Name Email Gender Job Title Employee Self Permission First Name Last Name Email Job Title Birth Date	All and Basic	Employee Confidential Permission Overview Employee Self Permission Overview

Advanced Employee Permissions

Default Access Level

Default Restrictions

Fields Exposed

Views

References

Employee Confidential
Employee Self

View

Subordinates
Own Only

Employee Confidential Permission
- First Name
- Last Name
- Email
- Gender
- Job Title

Employee Self Permission
- First Name
- Last Name
- Email
- Job Title
- Birth Date

All and Basic

Employee Confidential Permission Overview

Employee Self Permission Overview

With the Employee Confidential and Employee Self permission combination, the user sees an empty list. The All view on the Employees List page generates the available columns, based on field access for the role, across all roles. It displays all of the employees that match all the fields that the user has access to. When fields are removed from the view, you will see a generated information message.

Screenshot of the Employee list page with All selected in the View field.

With the Employee Confidential and Employee Self permission combination, the Basic view of the Employees List page displays the users name all their direct reports. The field set contained in the Basic view is contained in most standard employee permissions.

Screenshot of the Employee list page with Basic selected in the View field.

Example 1 – Employees List Page Results with Employee Confidential Permission

Example 2 – Employees List Page Results with Employee Self Permission

Example 3 – Employee List Page Results with Employee Confidential and Employee Self Permissions

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